AO 1 Series of 2021

Chapter 2

INVENTORY AND VERIFICATION OF

COLLECTIVE CERTIFICATE OF LAND
OWNERSHIP AWARD
1. Immediate Inventory of CCLOA
The DARPO shall immediately undertake the inventory of all CCLOAs
based on the CLOA Information System (CLOA-IS)/Field Operations File
No. 3 (FOF3). It includes the following data using CARPER LAD Form
Nos. 70 and 70-A:
 Annotation of ARBs in the CCLOAs (not applicable in Region 08)
 Land Type- compensable land, Landed Estates, Lands under Voluntary
Land Transfer (VLT)
 By survey status
 ARB Group/Type
 Actual land use of the LH
 CCLOAs subject of case/s 2
2. Verification of CCLOA

The DARPO shall verify the land classification

of the LHs covered by CCLOA.

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AO 1 Series of 2021
Chapter 3

PRIORITIZATION OF COLLECTIVE
CERTIFICATE OF LAND OWNERSHIP
AWARD FOR PARCELIZATION
Order of Priority
Upon completion of the inventory and verification, the DARPO shall prepare a
list of CCLOAs found to be within A&D and shall be processed in the following
order of priority:
 Compensable lands distributed under Compulsory Acquisition (CA) or
Voluntary Offer to Sell (VOS) mode;
 Government Owned Lands
 Landed Estates
 Lands under VLT Scheme

*Big landholdings shall be given priority/preference in the parcelization of

existing CCLOAs.
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AO 1 Series of 2021
Chapter 4

FIELD VALIDATION OF THE STATUS OF

COLLECTIVE CERTIFICATE OF LAND
OWNERSHIP
1. Preliminary Meeting/ Consultation
with the ARBs
Conduct a preliminary meeting/consultation of all collective owners to discuss the policies
and procedures on the parcelization of CCLOA and to gather information on the following:
Actual tillage of the LH by ARBs and non-ARBs;
Actual occupation of the LH by non-ARBs;
Mode and date of occupation of the LH by the ARBs and non-ARBs;
Current land use of the LH;
Status of the organization/cooperative, and existence of Agribusiness
Venture Arrangement (AVA) contracts;
Availability of Owner’s Duplicate Certificate (ODC) of CLOA title; and
Request of the ARBs to parcelize (CARPER LAD Form No. 70-H)
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8
 OCT/TCT CCLOA SERIAL
NUMBER NUMBER

NAME OF ARB
LOCATION OF
THE PROPERTY

AREA IN
SQUARE METERS

REGISTRATION
SAMPLE ODC OF DATE
GOVERNMENT OWNED
LANDS 9
 LOT NUMBER SURVEY NUMBER

TECHNICAL
DESCRIPTION

NAME OF CO-
OWNERS
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2. Field Validation

After the consultation, the MARPO or the personnel

designated by the PARPO shall validate the results and
prepare the Field Validation Report stating the
concomitant recommendations and submit the same to the
PARPO (CARPER LAD FORM NO. 70-B)

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CARPER LAD FORM N0. 70-B
page 1 12
CARPER LAD FORM NO. 70-B
page 2 13
CARPER LAD FORM NO. 70-B
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page 3
 AO 1 Series of 2021
Chapter 5

FIRMING UP THE LIST OF

COLLECTIVE OWNERS OF THE
AWARDED LANDS

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Upon receipt of the Field Validation Report, the DARPO shall perform the
following procedures:

 Annotation of the Names of ARBs in the CCLOA

 Inclusion/Exclusion from the Masterlist/List of ARBs

 Confirmation of Masterlist/List of ARBs/Co-owners

**Note: These procedures are not applicable in our province since all ARBs
are annotated in the CCLOAs.

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 AO 1 Series of 2021
Chapter 6

PARCELIZATION
PROCESS

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Conduct of Consultation Meeting with the
ARBs whose names are Annotated in the
CCLOA
MARPO/designated personnel prepare and send
Notice of Meeting to all registered ARBs inviting
them for a discussion on the parcelization of their
CCLOAs.
*ARBs reflected in CARPER LAD Form No. 70-D
*written in English and local dialect
*Notice shall be posted in Municipal and Barangay Halls and the
Brgy. Official shall certify the fact of posting.

During the meeting, the MARPO/designated

personnel shall discuss the parcelization process,
schedule of activities and documentary
requirements from the ARBs. Documentor shall
prepare and maintain Minutes of the Meetings
*issues, discussions and agreements made by the parties

Execution of Lot Allocation Agreement (CARPER

LAD FORM NO. 70-E).
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CARPER LAD FORM NO. 70-D 19
CARPER LAD FORM NO. 70-E
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page 1
CARPER LAD FORM NO. 70-E
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page 2
 In the execution of Lot Allocation Agreement, the ARBs and the heir/s of a
deceased ARB in an existing CCLOA may choose to agree among themselves as
to the manner the land shall be allocated to each of them.
 In case of a deceased original ARB, anyone among the heirs may represent the deceased original
ARB.

 The Lot Allocation Agreement shall be signed by all the ARBs and anyone among the heirs of the
deceased original ARBs as their representative and shall be verified under oath before the concerned
PARPO II.

 In case the ARBs failed to execute a Lot Allocation Agreement on how the CCLOA shall be divided
among themselves, the allocation of lots shall be in accordance with Section. The
MARPO/designated personnel shall submit the duly signed Report on the conducted equitable lot
allocation (CARPER LAD Form No. 70-F, Report on the Equitable Lot Allocation).

 The Lot Allocation Agreement or the Report of the MARPO/designated personnel on the result of
the equitable lot allocation conducted shall cause the issuance of an Order of Parcelization by the
PARPO II as basis of the ROD to cancel the CCLOA and the subsequent generation, registration and
issuance of the c-Titles. 22
CARPER LAD FORM NO. 70-F 23
 AO 1 Series of 2021
Chapter 7

PARCELIZATION SCHEME

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 Parcelization Survey of CCLOA
For CCLOAs not yet surveyed (NO ASP):
Prepare and submit RSS
*Based on the list of ARBs annotated in the The DARPO shall Prepare a Survey
CCLOA or contained in the Lot Allocation conduct parcelization Plan which is
Agreement or the Report of
MARPO/Designated personnel on the result of survey of the certified by a
equitable land allocation conducted. CCLOA. Geodetic Engineer
*considering NO issues on the ground

Transmit/present the Order After the approval of the Survey Plan,

of Parcelization shall be
presented on the ROD as the
basis for cancellation of
CCLOA and subsequent
generation, registration, and
issuance of c-Titles
the PARPO shall issue an Order of Transmit Survey Plan
Parcelization (CARPER LAD Form No. to DENR for
70-I) based on the Lot Allocation approval
Agreement or the Report of
MARPO/Designated Personnel and ASP
with narrative TD.

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For CCLOAs with ASP:
Conduct ground validation to
determine if the said ASP is
still reflective on the actual
situation on the ground.
NO
Reflective?
YES
Proceed with LDF
documentation
FOR INCLUSION:
 GATHER THE FOLLOWING BASIC DOCUMENTS: 
=BIRTH CERTIFICATE (LCR OR BAPTISMAL
=CERTIFICATE) OR AFFIDAVIT OF 2
DISINTERESTED PERSONS 
=BARANGAY CERTIFICATION AS TO RESIDENCY
Preparation of
=BARC/BARANGAY CERTIFICATION AS TO ACTUAL petition/protest
TILLAGE
=MAC/PAC
FOR EXCLUSION:
=BARANGAY CERTIFICATION-NON RESIDENCY
=BARC CERTIFICATION THAT HE IS NOT AN
PREPARATION OF
ACTUAL =TILLER INVESTIGATION REPORT BY
=DEATH CERTIFICATE IF DECEASED THE MARPOs ATTACHED
NOTICE AND MINUTES OF
DISQUALITION OF ARB
=ABANDONMENT - BARC CERTIFICATION THAT HE
MEDIATION
IS =NOT CULTIVATING THE LAND ANYMORE
CONVEYANCE-SALE, DEED OF SALE MORTGAGE -
CERTIFICATION FROM BARC AS TO TILLAGE
=MISUSE OF THE LAND/COMMON SERVICE
FACILITIES EXTENDED - MARPO INVESTIGATION
REPORT WITH PICTURES
=NON-PAYMENT OF LAND AMORTIZATION FOR Amendment of ASP
THREE (3) CONSECUTIVE YEARS - LBP
CERTIFICATION
=CONVERSION - MARPO INVESTIGATION REPORT
WITH PICTURES
**This is also applicable to CCLOAs
with no ASP yet
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 AO 1 Series of 2021
Chapter 8

GENERATION, REGISTRATION AND

ISSUANCE OF INDIVIDUAL
CLOA/COMPUTERIZED TITLE (c-Title)

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Generation, registration and issuance of
Computerized Title (c-Title)
1. Upon receipt of the ASP with narrative TD from DENR, the PARPO shall request the
ROD using CARPER LAD Form No. 70-G for the following:
 Generation, registration and issuance of c-Title using appropriate ROD Judicial Form

 Issuance of separate/regular titles for the landowner’s retained area and no-coverable area/s other than
for common use
 Issuance of Transfer Certificate (TCT) in the name of the Republic of the Philippines (RP) for areas
intended for common use (i,e. school sites, irrigation facilities, hospital, etc.)

 Copies or Replica with exact appearance of the generated c-Titles;

 Annontation of all registered and issued individual c-Titles at the dorsal portion of the CCLOA.

**The request shall be supported by the ASP with electronic-Technical Descriptions (e-TDs), Order
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of Parcelization, and Masterlist/List of ARBs/Co-owners (CARPER LAD Form No. 70-G)
2. Upon receipt of PARPO II’s request, the ROD shall generate the c-Titles
using the appropriate ROD Judicial Forms. The ROD will provide a copy of
c-Titles or Replica of the same to the DARPO for verification of the
consistency of the names of ARBs, area, lot numbers and other information
reflected in the c-Titles vis-à-vis the ASP with e-TDs, Order of Parcelization
and Masterlist of ARBs.

3. If in order, the PARPO II shall confirm the generated c-Titles with the
ROD and the authority to affix the digital signature of the DAR Secretary on
the verified error-free c-Titles, copy furnished the Regional Director
(CARPER LAD Form No. 70-J). The PARPO II shall affix his/her signature
in the copy of the Replica of the c-Titles to confirm the entries are error-free.
**The authority of the PARPO II to confirm the use of the Secretary’s
digital signature by the ROD in c-Titles is hereby delegated by the DAR
Secretary under this AO. 29
4. If not in order, the PARPO II shall inform the ROD on the erroneous
information for correction of c-Titles (CARPER LAD Form No. 70-K).
Once corrected by ROD, the ROD shall return the replica of the
corrected individual CLOA to the PARPO II for confirmation if error-
free.

5. The ROD shall register and issue the c-Titles based on the PARPO II
confirmation of the digital signature of the DAR Secretary.

6. The ROD shall annotate at the dorsal portion of the CCLOA all
registered and issued individual c-Titles.

**The ROD shall release the generated and registered copies of the c-Titles to the
DARPO for the distribution/issuance to the 30
concerned ARBs.
 AO 1 Series of 2021
Chapter 9

UPDATING/GENERATION OF LAND
DISTRIBUTION INFORMATION
SCHEDULE (LDIS)

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Updating/Generation of Land Distribution
Information Schedule (LDIS)
 For compensable LHs under CA and VOS

Upon receipt of the c-Titles and assignment of Electronic

Primary Entry Book (EPEB) number by ROD, the DARPO
shall generate LDIS in accordance with the DAR A.O No. 2
Series of 2019 using CARPER LAD Form No. 47.

For LHs which were parcelized and with ASP pending

valuation, the generation and inclusion in the CF of the LDIS
pursuant to A.O. No. 4, Series of 2014, shall be followed.
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Prescribed Forms:
 The following forms shall remain in use, effective and
adopted:
CARPER LAD FORM NO. 31-A (Amended Masterlist of
Qualified Agrarian Reform Beneficiaries

CARPER LAD FORM NO. 70 (Inventory of Existing CCLOAs

Issued to Groups of ARBs/Cooperatives/Organization

CARPER LAD FORM NO. 70-A (Transmittal of inventory

Report for Existing CCLOAs)
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CARPER LAD FORM NO. 70-B (Field Validation
Report for Existing CCLOAs)

CARPER LAD FORM NO. 70-C (Request for

Annotation of the Names of ARBs in the CCLOAs

CARPER LAD FORM NO.70-H (Request for

Parcelization of CCLOAs)

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 Revised and modified prescribed forms shall be the following:

 CARPER LAD FORM NO. 70-D (Notice of Consultation Meeting)

 CARPER LAD FORM NO. 70-E (Lot Allocation Agreement on Lands

Covered by a Collective CLOA)

 CARPER LAD FORM NO. 70-F (Report on Equitable Lot Allocation)

 CARPER LAD FORM NO. 70-G (Request for the Generation, Registration,
Issuance of Computerized Titles (c-Titles) and Annotation of All Registered
and Issued Individual c-Titles at the Dorsal Portion of the CCLOA

 CARPER LAD FORM NO. 70-I (order of Parcelization)

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Additional prescribed forms:

CARPER LAD FORM NO. 70-J (Confirmation of

the Generated c-Titles and Authorizing the Use of
the Digital Signature of the DAR Secretary)

CARPER LAD FORM NO. 70-K (Correction of

Erroneous Generated c-Titles)

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37
 Note: please refer to
SPLIT Process
Flow png file for
clearer copy

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DEPARTMENT OF AGRARIAN
REFORM
PROVINCIAL OFFICE
LEYTE-BILIRAN