EFFECT OF TOO LITTLE OR TOO MUCH MEMO IN AN

ORGANIZATION

Limited scope:
The major demerits of a memo are its scope is limited. Detail information cannot
be provided by a memo.
2. Lack of secrecy:
In case of memo secrecy is not maintained, thus secret messages cannot be
transmitted through memos.
3. Not suitable for external communication:
Another shortcoming of memo is it cannot use for external communication.

 Limited field of application:

The major demerits of a memo are its scope is limited. The use of a memo is
restricted only within the boundary at an organization. Detail information cannot
be provided by a memo. It cannot be used in communication with any external
party. It maintains communication only among the employees of the same firm
regardless of distance.

 Not suitable to the illiterate people:

An office memo is a kind of written communication. Therefore, it has no utility to

the illiterate people. As it is an informal means of communication, it can be less
important to the reader.

 Lack of secrecy:

In the case of the memo, secrecy is not maintained, thus secret messages cannot be
transmitted through memos.
  Lack of explanation:

A memo is generally written concisely. It is written in short form. So the meaning

of it may not be cleared to the reader. Therefore, it does not provide any
explanation or clarification of the message to its readers. Another shortcoming is it
cannot use for external communication. It provides only informal communication.

The problem in modification:

If memo circulates any wrong information inadvertently, It cannot be revised

instantly. For necessary rectification, it requires the circulation of corrigendum.

 Expensive:

As usually a memo is a pre-printed form, it is expensive than other means.

Sometimes huge printed memos remain unused

References

Gary Blake and Robert W. Bly, The Elements of Technical Writing, pg. 113. New York: Publishers, 1993.
ISBN 0020130856
Simpson, J.A. and E.S.C. Weiner (ed.) 1989. Oxford English Dictionary. 2nd ed. OED Online. Oxford:
Oxford University Press