What is the difference between BOQ and estimate?

The bill of quantities, determines the quantities of the various work sections involved in a project; the
cost estimate, is the economic value of such quantities and the estimated total cost of works.

The 4 main types of tenders are:

1. Open tender
2. Selective tender
3. Negotiated tender
4. Single-stage and two-stage tender

A statement of work typically addresses these subjects.

1. Purpose: Why are we doing this project? A purpose statement attempts to answer this.
2. Scope of work: This describes the work to be done and specifies the hardware and software
involved. The definition of scope becomes the scope statement.[7]
3. Location of work: This describes where the work is to be performed, including the location of
hardware and software and where people will meet to do the work.
4. Period of performance: This specifies the allowable time for projects, such as start and finish
time, number of hours that can be billed per week or month, where work is to be performed
and anything else that relates to scheduling.
5. Deliverables schedule: This part lists and describes what is due and when.
6. Applicable standards: This describes any industry specific standards that need to be adhered to
in fulfilling the contract.
7. Acceptance criteria: This specifies how the buyer or receiver of goods will determine if the
product or service is acceptable, usually with objective criteria. See Acceptance testing.
8. Special requirements: This specifies any special hardware or software, specialized workforce
requirements, such as degrees or certifications for personnel, travel requirements, and anything
else not covered in the contract specifics.
9. Type of contract/payment schedule: The project acceptance will depend on if the budget
available will be enough to cover the work required. Therefore, a breakdown of payments by
whether they are up-front or phased will usually be negotiated in an early stage.
10. Miscellaneous: Many items that are not part of the main negotiations may be listed because
they are important to the project, and overlooking or forgetting them could pose problems for
the project.

What should be in an RFP?

A request for proposal covers a lot of ground. While asking the right questions is an important part of a
good RFP, there’s a lot more to it. Indeed, most RFPs start with information about the buyer, the project
and process. Below you’ll see an overview of the sections and order of information included in most
RFPs.

1. High-level overview or summary of needs

2. Buyer introduction and background
3. Goals and project scope
 4. Budget
5. Minimum vendor requirements
6. Evaluation and submission criteria
7. RFP timeline
8. Scoring process
9. RFP sections and question
10. Terms and conditions
11. Attachments

The RFP process

The quality of your RFP has wide-reaching consequences (more on that below). While this post focuses
on how to write a request for proposal, it is just one step in the larger RFP process. Just remember,
writing the RFP sets the stake for the rest of your process.

According to the RFP process guide ebook, there are six essential steps in the RFP process:

1. Gathering RFP requirements

2. Crafting your RFP
3. Conducting the initial evaluation
4. Following up with shortlisted vendors
5. Making your final selection
6. Creating and completing the contract