Hello welcome back.

So this time I would like to go more and tell you about

different capabilities of pivot tables and slicers .
So if we go back to our Excel, we do have now our dashboard.
I continue to do some modifications to it so now we
have three Slicers connected to all the pivot tables,
so if I click on one of them you see that all of them respond.
If I just do one country and
so on I actually rename the pivot so
of we want to see what pivot tables are connected to let's
say to the product category Slicer I can go to the slicer
options, report connections and see that I actually renamed
the pivot to have meaningful names like category and year,
age and year and so on so that they will know.
And in some cases I decided not to connect.
For example, this pivot here I did not connect to the year so
because it always shows all three years.
I wanted to show all three years.
So you see that if I click any given year.
This specific pivot does not change.
So I can decide what Slicers affect which pivots.
Now another thing I wanted you to pay attention.
I remember that I have this last pivot that I created by year and
month.
So, and I decided to use a line chart for
it because it's very typical to show a progression
across the timeline as a line chart.
Remember the plus and the minus, if I click the plus,
I go to the level of months for every year and
I see a much more detailed progression month to month
of the sales, in this case of all countries.
And if I click on one country or the other, I can see different
behaviors month to month for this specific country.
Now notice also that the pivot extends and
now it is actually kind of hidden behind,
when I expanded it, its hidden behind the chart.
That's fine because the chart is a floating object.
It does not interfere with the growth of the pivot, but if
there was other content below, just below; if I had anything.
Just below the pivot, and I tried to expand it.
Let's say even by clicking here the plus, I would get a message
saying- a warning saying there's something there.
You really want to expand the pivot and
actually overwrite the content of this cell.
And if I don't want to, I can just cancel out and
not expand it.
If two pivots clash with each other, this is a complete no go.
So you cannot expand a pivot and override another pivot table.
Another thing I wanted to mention is
I wanted to compare a little bit slicers and filters.
Currently we only have slicers in this dashboard.
But we could have also as we said,
we said before we could have filters.
If I go, notice by the way that I have hidden the field list.
From here I can go and make it visible again or
make it disappear, it's sometime easier for
the person that I'm going to present this dashboard and
this person is going to explore the data with
not to have the field list taking space on the screen.
But if I want to have the field list , I can say that for
example I want to have the product category
appear in the filter area.
So now, again, it's kind of a little hidden.
Let's make space for it so we will see it.
See here, I have the product category.
The product category is also here are the slicers .
So I have both slicers and a filter.
Why would I have that?
First of all, they are both affecting each other.
So if I click on just Accessories, you will see that
the accessories also is selected in the slicer.
But again,
this doesn't answer the question of, why would I do it?
There are some capabilities that are specific to Slicers, and
some capabilities which are specific to filters, and
they even can complement each other.
So Slicer is visual.
I can see the elements and I can click on them.
It's very easy.
It's very visual to see which one are selected and so on.
But on the other hand if I have a large number of items, Slicers
are really not convenient because it will just take a lot
of space or I have to scroll and it's not really very useful.
On the other hand, the filter is very good when I have a large
number of items, for example if I go and I want
to have a Slicer on let's say sub categories, sub categories
are relatively there is a relatively long list of them.
So I could go and instead its not a huge number but
lets assume its a big number and I want to just to find those
that have the word bike in them I can type in the search button.
I can type bikes if I allow selective multiple tables,
now everything that I selected is actually going to be
filtered and all those that have the word bike in them.
So I can use the search capability
to really manipulate the Slicer in very powerful ways.
Now another capability of a Slicer that does not.
apply to filters is the ability to connect one Slicer to
multiple pivots.
A filter is actually part of the pivot in the filter area, and
I can not connect it to more than one pivot .
We'll, in one of the exercise in the labs
we'll give you an exercise to actually
see how you can connect a filter using slicers to multiple pivots .
It's kind of a trick but it's a nice one.
And many people are using it to create sophisticated dashboards.
Okay so that was a little bit about comparing Slicers and
filters, one more thing is that the slicers affect each other.
So if for example I click on 2014 and, or let
me see, so this slicer here which pivot does it affect.
I want it to affect all those pivots.
And this one here, let me also connect it to all the pivots,
one moment cuz I wanna show you something
of the effect on this.
Okay, so again, I'm clicking.
Now all the years are selected, all categories,
everything is fine.
I click on Year, and you see that actually the visual,
the way that I see the Product Category slicer was changed.
Why is that?
Because when I click on 2014, only bikes have data for 2014.
Accessories and clothing are showing this light blue way.
And actually that means that they are currently
empty based on other Slicers.
If I click on Accessories it will just make the pivot
become empty.
Because there is no data that is both for accessories and 2014.
If I click on 2015 I see that all three items for
product category are now active because they have data.
So when I click on one filter or
one Slicer I can see the effect on other Slicers.
And the different behavior is that the ones which are non
empty comes first they're sorted up and
the rest of them are coming later.
So it's easy to use so if I for example have a slicer on
years and months.
If I click on one year I will see the months of this year.
Now I want to show you a little bit more of the capabilities of
the pivot table itself.
If we just pay attention to one of them,
there are many ways to filter and sort the data on a pivot.
I can go to the countries which are now I have on rows.
And remember, on rows I have countries and states.
Let me put back the field list filter so we can see it.
We see that we have countries and states.
So, I can open the drop down here and I see these countries and
I can unselect all and then decide which countries I want.
There's just one option.
Now what if I want to select specific states.
I have from here, I have to go and select the State Level,
and now we see the list of states, and from here,
I can also search, or I can just specifically go and
select just but now actually I
created some conflicts between the states and countries.
So actually everything became empty.
I can open it by clearing the countries and
also clearing the filter on states.
But you saw how I was able to, filter both levels .
Now another way to filter is to go select the elements
I want to see let's say I want to see just those three.
Right-click and say Filter Keep Only Selected Items.
This means the ones I selected I want them to be.
So it's a little bit like the Slicer, because I see them
visually, I point to them, and I can filter them.
What about sorting?
There's also a lot of ways that I can actually sort
elements of the pivot.
So I can go and say that Let me collapse that.
I can go here I can say I want to sort this.
I can sort in one way or another each level.
I can sort ascending order descending order.
By each one of the columns it's very easy.
And one last thing is that I have here also
other ways to filter from here.
Value filters means that they want to let's say,
see only as go to the state level.
Cuz I have more values there and
the state that I want to by values, see only states that
have in the revenue more than, I don't know, 2 million.
So now there's only few states in the United States, actually,
only California qualifies to have more
than 2 million sales in this chart.
And also I can go and say my my value, I can select
the top ten or top five, or the small ones.
I can have a lot of options.
Again, we're going to include exercises about using
different types of filters.
In the labs.
And last of all I can also do things with the names.
Just names, beginning with, ending with, containing.
We saw already searching so you can see that there is lots and
lots of options to filter.
Pivots using either the slicers which are outside the pivot or
elements in the pivot.
And also sort the pivot so the pivot is really a very,
very powerful tool to analyze the data.
Thank you and see you on the next one.