VERSION NO. MANUAL TITLE DOCUMENT NO.

2 STUDENT SERVICES MANUAL SSM 3.6

DOCUMENT NAME REVISION NO.
0
EFFECTIVIW DATE
REQUEST FOR RECORDS FEBRUARY 1,2020
PAGE NO.
1ot2

1.0 OBJECTIVES

To ensure handling and processing of request of school records/ credentials

2.0 scoPE

This policy covers the request and issuance of school credentials.

3.0 POL|C|ES

3.1 Guidelines for Release of Requested Documents

3.1.1 The following credentials shall be issued only after a student is

cleared of all his/her obligations in PSHS and has no lacking
documents or deficiencies:
. Form 137
. Form 138/Report Card
. Diploma
. Certification
. Others

3.1.2 Request of school credentials by individuals shall be initiated by

the studenUparenUguardian or his/her authorized representative.
However, a representative may be allowed provided with letter of
authorization signed by the studenUparenUguardian and with
studenUparenUguardian and representative valid identification
card.

3.1.3 Students shall comply with all the requirements of the Registrar's
Unit prior to the release of the requested record.

3.1.4 The Form 137 of a student who was issued transfer credentials is
fonruarded to the admitting school upon request. Once issued,
PSHS cannot issue another copy without a written clearance from
the admitting school.

3.1.5 The release of the transfer credentials of any student may be

withheld for reasons of expulsion or property accountability to the
school. The transfer credentials shall be released as soon as
his/her obligations are settled.

MAST
COPY
(c'1 2020 Philippine Science High School; all rights reserved. This document may n information and may only
be released to third parties with approval of management. Document is uncontrolled unless otherwise marked ; uncontrolled
documents are not subject to update notification
 VERSION NO. MANUAL TITLE DOCUMENT NO.
2 STUDENT SERVICES MANUAL ssM 3.6
DOCUMENT NAME REVISION NO.
0
EFFECTIVITY DATE
REQUEST FOR RECORDS FEBRUARY 1,2020
PAGE NO.
2ot2

4.0 PROCEDURES

Responsibility Activity

Registrar 1. lssues the Student Record Request Form and

advises the needed requirements if applicable

2. Receives the accomplished request from

studenUalumni/ representative with necessary
clearances, and requirements (if applicable)

SSD 3. Notes the request

Chief/Designated
Personnel

Campus Director/ 4. Approves the request

Designated
Personnel

Accountant 5. lssues the Order of Payment, if applicable

Cashier 6. Receives payment and issues receipt, if applicable

Registrar 7. lssues Claim Slip to the StudenUAlumni/

Representative

8. Logs the application

9. Asks StudenUAlumni/Representative to
acknowledge receipt of the requested credentials

10. Files the records

5.0 LIST OF FORMS AND REPORTS

5.1 Forms
5.1.1 Student Record Request Form and Claim Slip

5.2 Reports
None

PREPARED BY APPROVED BY:

"PJ* ( t MASTE
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p--lt COPY
High all rights reserved. This document may contain proprietary information and may on
be released to third parties with approval of management. Document is uncontrolled unless othenivise marked; uncontrolled
documents are not subject to update notification.