BUSINESS TRIP PLANNING CHECKLIST

TRAVELER NAME DESTINATION DEPART DATE RETURN DATE

STATUS TASK START DATE DUE DATE

For International Travel

IN HAND Passport n/a n/a

IN PROGRESS Visa 06/01/2022 06/30/2022

Ticket/ Boarding Pass

Travel insurance

Health insurance

Exchange currency /cash passport

Vaccination certificates (e.g Yellow Fever, Malaria, Covid)

Covid test certificate

Details of emergency contact at destination

Covid 19 Requirements

Get Covid Test

Collect results

Check destination country restriction update before departure

Visa Applications

Get visa requirements list

Gather required documentation

Make visa application appointment

Submit visa application

Collect visa
Flights

Purchase flight

Enroll/add frequent flyer mileage program

Request in-flight meals for special dietary needs

Choose seats

1 - 2 days before departure, confirm flight departure times

Online check in

Ground Transport

Book depature city car to the airport

Book destination city rental car / driver

Confirm rental car insurance

Confirm transport arrangement prior to departure

Hotel/Lodging

Reserve hotel room

Request any necessary specific accommodations

Confirm accommodation prior to departure

Destinations Attractions

Check weather forecast for travel days

Book things to do in the destination city

Confirm activities prior to departure

Other

Set emergency contacts

Set email auto-reply

Link to information on local laws and customs

Print out hard copies of documents

 PURPOSE OF TRAVEL

NOTES

Passport still valid but expires in 6 months time. Needs to be renew on return

STATUS

NOT STARTED

IN PROGRESS

COMPLETE

IN HAND
ON HOLD