Republic of the Philippines

Department of Education
Region VIII (Eastern Visayas)
Division of Northern Samar
Catarman I District
LIBERTY ELEMENTARY SCHOOL
S.Y.2016-2017

PROCEDURE IN THE CONDUCT OF

MONITORING EVALUATION AND ADJUSTMENT
(SMEA)

1. All data must be prepared a day before the SMEA including but not
limited to the following:

a. Teacher’s M and E Report

b. Most Learned skills based on quarterly assessment
c. Least Learned skills based on quarterly assessment
d. Number of Competencies of Learning Area per quarter (target)
e. Number of Competencies covered (actual) during the quarter
f. Quarterly Test Results
g. MPS per Learning Area
h. List of Problem Encountered by learning area per quarter

2. Teachers and administrator must follow religiously the procedure

in conducting the SMEA.

3. Results of the SMEA must be forwarded immediately upon completion

to the district for the District Monitoring Evaluation, and
Adjustment.

4. Any issues and concerned must be addressed in school setting,

however in the event that the concerned cannot be addressed in
the school, it will be forwarded to the higher authority
observing decorum.

5. 100% attendance is expected to all participants.

Prepared by:

ROSELLER C. DEMOLAR
Head Teacher II

Noted:

PABLO O. EUFRACIO
PS District Supervisor
 Republic of the Philippines
Department of Education
Region VIII (Eastern Visayas)
Division of Northern Samar
Catarman I District
LIBERTY ELEMENTARY SCHOOL
S.Y.2016-2017

SCHOOL’S M AND E Team

Terms of Reference

Roles and Functions:

School Head
1. Develops a strategy the team will use to reach its goal
2. Communicates clear instructions to team members
3. Listens to team members' feedback
4. Monitors team members' participation.
5. Creates reports to update the School Monitoring Team on the
Team’s progress.
6. Distributes reports to the appropriate personnel.

Team Secretary
1. Ensures SMEA are effectively organized and recorded in the
minutes.
2. Keeps a record of the team’s activities and progress of the
program/project.
3. Prepares and sends communications to all team members.
4. Performs other functions as member of the team

Teachers

1. Actively participates in the SMEA e.i providing the needed data

in the conduct of the monitoring.
2. Undertake assigned roles within agreed timescales.
3. Shares collective responsibility for the performance of the team.
4. Demonstrates drive, determination, enthusiasm and an ability to
work effectively as a team member.
5. Supports and promotes teamwork and maintain regular dialogue with
all members of the team.
6. Supports fellow team members to achieve deadlines within and
beyond your own area of responsibility.
7. Attends and contributes to team meetings ensuring that
experiences in the implementation of the program/project are
shared with the team.
8. Seeks and provides regular constructive feedback through working
together.

________________ ________________ ________________

________________ ________________ ________________
Noted:
ROSELLER C.DEMOLAR PABLO O. EUFRACIO
Head Teacher II PS District Supervisor
 Republic of the Philippines
Department of Education
Region VIII (Eastern Visayas)
Division of Northern Samar
Catarman I District
LIBERTY ELEMENTARY SCHOOL
S.Y.2016-2017

MONITORING AND EVALUATION

TOOL

To ensure proper conduct and implementation of the programs and

projects cited in this Enhanced School Improvement Plan; monitoring
and evaluation plays a very essential role in this endeavor.
There is an organized highly structured monitoring and evaluation
team to oversee the enactment of the projects to make sure its
implementation according to what is being prescribed in the project
matrix.
The monitoring and evaluation team will gauge the programs and
projects according to what is being stated in the time frame of the
project matrix. It is therefore understood that the monitoring and
evaluation team will work year round.
The monitoring and evaluation team will use a tool to scrutinize
and evaluate the projects.

MONITORING AND EVALUATION TEAM

SCHOOL HEAD

SCHOOL PLANNING TEAM

PROJECT TEAM

PROJECT PROJECT PROJECT PROJECT PROJECT

PROJECT PROJECT PROJECT

4 5 6 7 8-21
1 2 3
 Monitoring Tool for
Enhanced School Improvement Plan
(ESIP) Implementation

Briefly explain and/or outline

evidence or not appropriate
Monitoring Components

1. The SPT meets the state

requirement for balanced
composition. Please explain
if this statement is
inaccurate for your school
situation.

2. The SPT are active in

ESIP preparation and
evaluation and meets
regularly throughout the
year.

3. There are measures in

place to implement,

monitor, measure, and

evaluate the academic

goals and objectives for

the entire school by a

School Improvement
leadership team in the
areas

of Reading, Math,
Writing, and Science.

4. There are measures in

place to monitor the

strategies identified in
the ESIP that are being

implemented at the
classroom level in
Reading,

Math, Writing, and

Science, (evidenced by
the

classroom observations)

5. The professional
development plan
identified in

the ESIP supports

enhanced and
differentiated

instructional strategies
to improve teaching and

Learning.

6.There are measures in

place to provide Staff
with

ongoing feedback,
assistance, and
professional

Development.

7. There are measures in

place to solicit and
engage

parental and community

participation in the

School’s SIP initiatives.

PROJECT OBJECTIVES

Improve reading comprehension

of pupils with the help of
reading materials

Increase Achievement level in

Filipino
Increase Achievement level in
English

Increase Achievement level in

Mathematics

Increase Achievement level in

Science and Health

Increase Achievement level in

HKS

Provide potable drinking

water in the classroom

Absenteeism of pupils due to

lack of interest and
discipline

Lack of awareness on how to

protect our environment

Institutionalize evacuation
plan and emergency
preparedness in the school

Provision classroom mini-

library to develop pupil’s
reading habit to improve
their reading comprehension

Provision hand washing

facility

Acquire mini fence along

school pathway

Acquire mini fence along

school pathway

Provision of toilets

Eliminate severely wasted and

wasted pupils in the school

Institutionalized awards
mechanism in school

There are vacant portions in

the school that can be
utilized as garden areas
Increase reading
comprehension

________________ ________________ ________________

________________ ________________ ________________
Noted:
ROSELLER C.DEMOLAR PABLO O. EUFRACIO
Head Teacher II PS District Supervisor
 Republic of the Philippines
Department of Education
Region VIII (Eastern Visayas)
Division of Northern Samar
Catarman I District
LIBERTY ELEMENTARY SCHOOL
S.Y.2016-2017

Scheduled in the Conduct of SMEA

Quarter Month

1st Quarter March 2016

2nd Quarter June 2016

3rd Quarter September 2016

4th Quarter December 2016

________________ ________________ ________________

________________ ________________ ________________
Noted:
ROSELLER C.DEMOLAR PABLO O. EUFRACIO
Head Teacher II PS District Supervisor
Republic of the Philippines
Department of Education
Region VIII (Eastern Visayas)
Division of Northern Samar
Catarman I District
LIBERTY ELEMENTARY SCHOOL
S.Y.2016-2017

Suggestion Box

Transparency Wall