MERI

COLLEGE
COMPUTER APPLICATIONS

Made By-
Course-
Roll No.-
Faculty’s Name
Faculty Signature

INDEX
Serial No. Practical
1. Type a Paragraph on “Effects of
Pandemic – Covid 2019 in our
society” and perform following
operations.
2. Mail merge exercise
3. MS-excel exercise (a)
4. MS-excel exercise (b)
5. Explain the concept of charts
with any example
6. MS-PowerPoint exercise
 Practical No.1
Type a Paragraph on “Effects of Pandemic
– Covid 2019 in our society” and perform

following operations.

 Select the Comic Sans MS Font

(Go to theme fonts in Font standard toolbar in home tab
 and select your theme font or you can press the shortcut
key i.e. Ctrl+Shift+F )

 Center the heading

(Go to the paragraph standard toolbar in home tab , select
the text you want to center and click the center option or
you can simply select the text and press the key Ctrl+E)
 Bold a phrase
(Go to Font standard toolbar in home tab and press B to
bold the selected text or you can use the shortcut key
Ctrl+B)

 Italicize a word
 (Go to Font standard toolbar in home tab and press I to
italicize the selected text or you can use the shortcut key
Ctrl+I)

 Underline a phrase
(Go to Font standard toolbar in home tab and press U to
underline the selected text or you can use the shortcut
key Ctrl+U)
 Double space the lines your paper
(Go to the paragraph standard toolbar in home tab and
click the Line and Paragraph Spacing option)
 Add page numbers to your document
(Go to header & footer standard option in insert tab and
select the option page number. The drop down option will
appear and you can select the option you want)

 Create a Header and Footer

 (Go to header & footer standard option in insert tab and
select the option header or footer. The drop down option
will appear and you can select the option you want)

 Create a hyperlink in your docs.

(Go to link standard option in the insert tab and click the
hyperlink option or you can simply right click on the
selected text or object you want to use as the hyperlink.
Under Link to, click the place in This Document. In the list,
select the heading or bookmark that you want to link to.)
 Try to find and replace option
(Go to Home > Replace or press Ctrl+H. Enter the word or
phrase you want to locate in the Find box and then enter
your new text in the Replace box. Select Find next until
you come to the word you want to update. Choose
Replace. To update all instances at once, choose Replace
All)
 Add watermark
 (Go to page background standard toolbar in the design tab
and click watermark. A drop down option will appear and
select the watermark you want to insert in your
document.)

 Save your file.

(Click File > Save, pick or browse to a folder, type a name
for your document in the File name box, and click Save or
you can use the shortcut key Ctrl+S)

Practical No.2
Mail Merge Exercise
 Save the letter as Course Letter
(Click File > Save, pick or browse to a folder, type a name

for your document in the File name box, and click Save or
you can use the shortcut key Ctrl+S)
 Open a new blank document and create the
table below.
(Go to file menu and click new or press Ctrl+N.
To create a table go to insert tab and select Table in table
standard toolbar. The drop down option will appear and
 select the number or rows and columns you want to insert
and note down the data.)
 Save the file as Course_Participant_Data
(Click File > Save, pick or browse to a folder, type a name

for your document in the File name box, and click Save or
you can use the shortcut key Ctrl+S)

 Close the document.

(Click File>close or simply click on the close(x) option)

 Using the current document Course Letter as

form letter and the Course_Participant_Data as
the data source merge the two document and
Insert the merged fields Title, First_Name,
Surname, Address and City fields above Dear
Participants in the letter, as shown below.
<<Title>><<First_Name>><<Surname>>
<<Address>>
<<City>>
Dear Participant

(Open the Course Letter. Go to Mailings tab and click

Select Recipients in the Start Mail Merge standard
toolbar. A drop down will appear and click use an Existing
list. Now select the file you want to use as a data source

and click open.)

 (Now insert the fields by clicking on Insert Merge Field
option in the Write & Insert Fields standard toolbar. A
drop down option will appear. Start inserting the fields
one by one by placing the cursor where you want to insert
the merge fields.)

(Now click Preview Results in the preview result standard

toolbar. You can see the title, name, surname, address and
city on your letter. Click the next record ( or ) option to
see the
results)
(Click File > Save, pick or browse to a folder, type a name for
your document as Course 2014.doc. in the File name box, and
click Save or you can use the shortcut key Ctrl+S)

Practical No.3
MS-Excel Exercise (a)

 Open a new workbook and save the file with

the name “Payroll”.
(Open a blank document of MS-Excel. Draw a table.
 Then go to File>Save, pick or browse to a folder, type a
name for your document as “Payroll” in the File name box,
and click Save or you can use the shortcut key Ctrl+S)
 Enter the labels and values in the exact cells
location as desired.
(Now fill the values and labels in the table)
 Use AutoFill to put the Employee Numbers into
cells A6:A8
(Type the first employee number in the series. Put the
mouse pointer over the bottom right-hand corner of the
cell until it’s a black plus sign. Click and hold the left mouse
button, and drag the plus sign over the cells you want to
 fill. And the series is filled in for you automatically using
the AutoFill feature).

 Set the columns width and rows height

approximately.
(Select the columns or columns that you want to change.
On the Home tab, in the Cells group, click format. Under
Cell Size, click Column Width. In the Column width box,
type the value that you want and click ok.
 Similarly, we can set the Row Height)
 Set labels alignment appropriately.
(Go to alignment standard toolbar in the Home tab and
select the appropriate alignment you want to insert in
your document.)
 Use wrap text and merge cells as desired.
(On the Home tab, in the Alignment group click Wrap Text
or you can select the text and press Alt+H+W.
Click the first cell and press Shift while you click the last
cell in the range you want to merge and click Home>
Merge & center.)

 Apply the borders, gridlines and shading to the

table as desired.
(Go to Home tab, in the font group select Borders icon and
apply the border you want to apply on your table.
For shading, select the Fill Color in font group in the Home
tab and select the color you want to apply on your table.
 You can also apply font color, gridlines etc. to your table to
make it presentable.)
 Format cell B2 to Short Date format.
(Click Home tab, then click the drop-down menu in
Number Format tools, select Short Date from the drop-
 down list and the date is instantly displayed in the short
date format m/d/yyy.)

 Format cells E4:G8 to include dollar sign with

two decimal places.
(Click Home tab, then click the drop-down menu in
Number Format tools, select currency from the drop-down

list and click more number formats. In the currency section

select the dollar sign ($) and set the decimal places up to
2 and click ok.)
 Calculate the Gross pay for employee; enter a
formula in cell E4 to multiply Hourly Rate by
Hours Worked.
 Calculate the Social Security (S.S. Tax), which is
6% of the Gross Pay, enter the formula in the
cell F4 to multiply Gross Pay by 6%.
 Calculate the Net Pay; enter a formula in cell G4
to subtract Social Security Tax from Gross Pay.
 Practical No.4
MS-Excel Exercise (b)

 Create the worksheet

(Open a blank document of MS-Excel. Draw a table.)
 Set the Column widths as follows: Column A:8,
Column B:14, Columns C&D: 15, Columns
E&F:14
(Select the columns or columns that you want to change.
On the Home tab, in the Cells group, click format. Under
Cell Size, click Column Width. In the Column width box,
type the value that you want and click ok.)
 Enter the formula to find COMMISSION for the
first employee.
The commission rate is 2% of sales,
COMMISSION=SALES*2%. Copy the formula to
the remaining employees.

 Enter the formula to find TOTAL SALARY for the

first employee where:
 TOTAL SALARY= SALARY+COMMISSION.

Copy the formula to remaining employees.

 Enter formula to find TOTALS, AVERAGE,
HIGHEST, LOWEST, and COUNT values.
Copy the formula to each column
(To calculate totals, average, highest, lowest, and count
values. Go to Formulas tab and select the formulas from
 the function library and apply the formulas you want one
by one to every column.)
 Format the numeric data to include commas
and two decimal places.
(Select the cells containing the numbers you want to
format. Go to the Home Tab, click the Number dialog box
launcher. In the category list, select Number and click the
 Use 1000 separator (,) check box. Also set the decimal
places up to 2 and click ok.)
 Align all the column title labels horizontally and
vertically at the center.

(Go to alignment standard toolbar in the Home tab and

select the center alignment in every column.)

 Create a Header that includes your name in the

left section, page number in the center section,
and your ID number in the right section.
(On the Insert tab, in the Text group, click Header &
Footer. Excel displays the worksheet in Page Layout view.
To add or edit a header or footer, click the left, center, or
 right header or footer text box at the top or the bottom of
the worksheet page (under Header, or above Footer). Type

the new header or footer text.)

 Create footer with date in the left section and
time in the right section.
(On the Insert tab, in the Text group, click Header
& Footer. Excel displays the worksheet in Page Layout
view. To add or edit a header or footer, click the left,
center, or right header or footer text box at the top or the
bottom of the worksheet page (under Header, or
above Footer). Type the new header or footer text.)
 Practical No.5
Explain the concept of charts with any
example
 A chart is a visual representative of data in both
columns and rows.
 Charts are usually used to analyse trends and
patterns in data sets.
 With the charts we can compare set targets against
actual achievements.

Different Types of charts in MS-Excel.

Let’s take an example to
show different
types of charts in MS-
Excel.
 The Pie Chart: A Pie chart only display one series of
data. A data series is a row or column of numbers used for

charting. Excel uses the series identifier (column or row

heading) as chart title and displays the values for that
series proportional slices of a pie.
 Creation of charts
 Select the data for which you want to create a chart.
 Click INSERT > Recommended Charts.
  On the Recommended Charts tab, scroll through the
list of charts that Excel recommends for your data,
and click any chart to see how your data will look. ...
 When you find the chart you like, click it > OK.

 Add a chart legend

 (Click the chart.
 Click Chart Elements. Next to the table.
 Select the Legend check box. The chart now has a
visible legend.)
You can add designs and format charts as you want.

 The Column Chart: The column chart very effectively

shows the comparison of one or more series of data
points. In column chart, the vertical axis (Y-axis) always
displays numeric values, and the horizontal axis ( X-axis)
displays time or other category. And by default, excel will
 always plot the category that contains the most entries on
the horizontal axis (X-axis).

 The Line Chart: The line chart is especially effective in

displaying trends. In a line chart, the vertical axis (X-axis)
displays time or other category. The line chart is equally
effective in displaying trends for multiple series as shown
in our chart.
 The Bar Chart: The bar chart is like column chart lying

on its side. The horizontal axis of a bar chart contains the

numeric values. When to use a bar chart versus a column
chart depends on the type of data and user preference.
Sometimes it is worth the time to create both charts and
compare the results. However, bar charts do tend to
display and compare a large number of series better than
the other chart types.
 The Area Chart: Area charts are like line charts accepts
that the area below the plot line is solid. And like in charts,
area charts are used primarily to show trends over time or
other category.
 The Scatter Chart: The purpose of a scatter chart is to
observe how the values of two series compares over time.
 Practical No.6
MS-PowerPoint exercise

 Open a blank slide

(Go to File>New or press Ctrl+N)
 Practical No.7
Write short notes on:-
 Creating of vouchers:
In accounting sense, voucher is an internal document used in a
company’s accounts Payable department in order to collect and
organize the necessary documentation and approvals before paying a
vendor invoice. The voucher acts as a cover page to which the following
will be attached: vendor invoice, company’s purchase order, company’s
receiving report, and other information needed to process the vendor
invoice for payment.
In Tally ERP9 Voucher type is the data entry form or templates where
we can enter different types of transactions like Sales, Purchase, and
Receipt etc. The voucher type can be created, altered and deleted in
tally. Voucher types can be created through Gateway of Tally >Masters
And used Through Gateway of Tally > Transactions.
Go to Gateway of Tally >Accounting Vouchers
Here are the examples of voucher types in tally, See the below images

for more clarity on the Voucher Type.

 Contra Voucher Type
Now let’s see the pre-defined voucher types in tally, to get the
Predefined Voucher type, Go to;
Gateway of Tally>>Accounts Info >>Voucher Types>>Display

In the List there are 26 Voucher Types are there.

If you want to see the payroll voucher types
Gateway of Tally>>Payroll Info >>Voucher Types>>Alter/Display

The voucher types can be classified in to three based on Tally Masters,

for each Masters there are Voucher Types

Accounting Voucher Types: – These voucher types are used for

recording accounting transactions, For Instance to record the debit and

credit of every transaction. Like

Cash Payment, Bank deposit,
Vendor payment, receiving cash from customer, recording cash and
credit sale etc.
Inventory Voucher Types: - Inventory Vouchers are vouchers to record
the movement of stock into and out to the business. Receipt Note
when a goods are received, Delivery note when a goods is delivered to
customer, Rejection in voucher when a sales return is happened, the
inventory shall be bring back to the go down, Rejection out is when a
purchase return is happened, the material is go back to the supplier etc.
Payroll Voucher Type: – To prepare the employee salary payment and
other statutory payment & deductions payroll vouchers are used.
Payroll is for input payroll data like attendance, payroll etc.

 Deleting of vouchers:
 Open Tally program.
 Select your Company. In our case, we shall select M/s XYZ Limited.
 Select ‘Display’ under gateway of tally.
 Select ‘Account Books’
 Since the above voucher is ‘Credit Note’ and ‘Credit Note comes
under ‘Journal Register, therefore, select ‘Journal Register’
 Select ‘Credit Note Register’
 Voucher date is 31.03.12 so select ‘March’
 Now, you can see you voucher on 31.03.12
 Press enter on your voucher which is supposed to be modified.
Here, we want to modify the voucher dated 31.03.12 of M/s Gif
House, so press enter here.
 Now the screen will be as under:

 Now, press ‘ALT + D’. After you give this command the screen will
be seen as under:
  Finally tally asks you ‘Yes’ or ‘No’.
 Here you just check that everything is in order. If alright then
press ‘Y’ otherwise press ‘N’ and you again will reach in beginning
of the voucher.

 Cancellation of Vouchers:
In Tally ERP 9, we are able to delete a voucher in case we do not
want that entry. There is a problem in deleting a voucher. Suppose
the entry to be deleted is on back date and a lot of vouchers
entered after that entry, the voucher number after deleting the
entry will come down with one number.
For example You have entered  vouchers 1,2,3,4,5,6,7,8,9,10 and
you want to delete voucher number 7.In such case, after deleting
number 7 the voucher number 8 will become 7 and 9 to 8 and 10 to
9. This will create a big issue in your documentation. If you are
deleting a sales entry , the invoice number after deleted voucher
will change. The invoices already issued to the customer will have
to be replaced. To overcome such situations tally provide another
option called cancelling of voucher.
The main benefits of cancelling an entry is that, voucher numbers
of all vouchers before and after cancelled voucher will remain
same. This is a safe method if you don’t want an entry or voucher
in tally erp 9.
To cancel a voucher in tally erp 9, there are two methods.

1. Cancel a voucher from voucher alteration screen

 Click on cancel button at the bottom of the screen.  OR YOU
CAN USE SHORTCUT KEY ALT+X

Click on Yes or Press Enter Key or Y from your key board. The
voucher will have deleted.

2. Cancel voucher from a report

You can cancel a voucher from a report like, Daybook, Ledger, sales
voucher etc.
Let’s cancel a voucher from Daybook. Go to
Gateway of Tally> Display >Daybook
Select the voucher you want to CANCEL and click on CANCEL
BUTTON or press ALT+X.

 Printing of Vouchers:
You can print any voucher or invoice by pressing Alt +P or clicking on
the print button. Do this before saving the voucher. You or administrator
may have configured the voucher type to print automatically after saving
the voucher. You can always configure the printing options by selecting
the appropriate buttons.
You can give additional information, change titles, print additional
pages, change printer settings etc. the buttons Pre-Printed and Quick
Format are toggles for Plain Paper and Neat Format respectively. These
are print specifications that you give pre-printed is for pre-printed
stationery. Quick Format does not give fonts or other niceties but is ideal
for fast printing.
Select copies and give the number of copies to be printed. 1 is the
default. You can set the default number of copies in Invoice Printing
Configuration.
Gateway of tally >F12: Configuration > Printing