TRANSNATIONAL HISTORY EDUCATION AND CO-OPERATION

LABORATORY (HIST LAB)

Invitation to participate in a competitive dialogue for the provision
of specialised IT services for the creation, maintenance,
and further development of a Digital Hub

Descriptive document

INTRODUCTION

This document provides a brief overview of the Observatory on History Teaching in Europe (OHTE) and the
Joint Project: Transnational History Education and Co-Operation Laboratory (HISTOLAB) (Part I), describes
the Digital Hub (Part II), defines the Digital Hub requirements (Part III) and specifies the contract details
(Part IV).

The call for tender procedure and the selection of bids will be carried out by the HISTOLAB project team
within the OHTE and under the authority of the Tenders Board of the Council of Europe.

I. OHTE AND THE JOINT PROJECT – TRANSNATIONAL HISTORY EDUCATION AND CO-OPERATION
LABORATORY (HISTOLAB)

A. OHTE

The Observatory on History Teaching in Europe (OHTE) is an Enlarged Partial Agreement of the Council of
Europe, comprising 16 member states and 2 observer states. It was established in November 2020 on the
initiative of the French government – among the priorities of its Presidency of the Council of Europe.

The OHTE builds on the Council of Europe's nearly 70 years’ experience in history education, while
complementing and strengthening its intergovernmental programme. Its work falls within the framework of
the European Cultural Convention1, and also draws on several key Recommendations of the Committee of
Ministers on history teaching: Recommendation CM/Rec(2011)6 on intercultural dialogue and the image of
the other in history teaching, Recommendation CM/Rec(2001)15 on history teaching in twenty-first-century
Europe and, the most recent one, Recommendation CM/Rec(2020)2 on the inclusion of the history of Roma
and/or travelers in school curricula and teaching materials. Through a series of regular and thematic
reports, the Observatory provides an impartial overview of the state of history teaching in Europe and
specialised analysis on particular topics.

The OHTE’s mission is to provide a clear picture of the state of history teaching in Europe. Within the
countries party to the Observatory, the OHTE does this through:

 reports on the state of history teaching (also referred to as regular reports). These reports are
issued every 3 years, the first being scheduled for publication in 2023;

1
Adopted in December 1954 and having so far been ratified by 50 States, this convention is the Council of Europe’s
basic text for intergovernmental co-operation in the field of education and culture. It explicitly mentions the teaching of
history.
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 thematic reports, which explore particular areas of interest and how they are tackled in history
lessons. The first report is scheduled for publication in December 2022, and concerns “Pandemics
and Natural Disasters as Reflected in History Teaching”.

The factual and academic rigour of the OHTE’s work is guaranteed by the Scientific Advisory Council,
composed of 11 experts from a variety of geographical regions and professional backgrounds.

The Governing Board is the main decision-making body of the OHTE, composed of representatives of each
of the 16 member states and 2 observer states. The everyday functioning of the Observatory is ensured by
the Secretariat.

KEY FACTS AND FIGURES ABOUT THE OBSERVATORY

 Set up in November 2020 at the initiative of the French Government.

 Composed of 16 member States (Albania, Andorra, Armenia, Cyprus, France, Georgia, Greece,
Ireland, Luxembourg, Malta, North Macedonia, Portugal, Serbia, Slovenia, Spain and Türkiye and
open for accession to other countries, in Europe and beyond. To enhance the coherence and
relevance of its work and ensure a broader impact, the Observatory continuously strives to
increase its membership.
 The Governing Board and the Scientific Advisory Council are the two statutory organs.
 The Secretariat is based in Strasbourg in the Council of Europe’s Directorate of Democratic
Participation.
 It builds on and supports the decades long work of the Council of Europe on history education.

B. JOINT PROGRAMME TRANSNATIONAL HISTORY EDUCATION AND CO-OPERATION

LABORATORY (HISTOLAB)

The Council of Europe is the continent’s leading human rights organisation. It includes 46 member states,
27 of which are members of the European Union. All Council of Europe member states have signed up to
the European Convention on Human Rights, a treaty designed to protect human rights, democracy and the
rule of law.

The Council of Europe advocates for freedom of expression and of the media, freedom of assembly,
equality, and the protection of minorities. It has launched campaigns on issues such as child protection,
online hate speech, and the rights of the Roma, Europe’s largest minority. The Council of Europe helps
member states fight corruption and terrorism and undertake necessary judicial reforms. Its group of
constitutional experts, known as the Venice Commission, offers legal advice to countries throughout the
world.

The Council of Europe promotes human rights through international conventions, such as the Convention
on Preventing and Combating Violence against Women and Domestic Violence and the Convention on
Cybercrime. It monitors member states’ progress in these areas and makes recommendations through
independent expert monitoring bodies. All Council of Europe member states have abolished the death
penalty.

The European Commission is the EU's executive body and represents the interests of Europe as a whole
(as opposed to the interests of individual countries). The term 'Commission' refers to both the college of
commissioners and the institution itself – which has its headquarters in Brussels, Belgium with offices in
Luxembourg. The Commission also has offices known as 'representations' in all EU member countries.

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The Commission's main roles are to:

 set objectives and priorities for action;

 propose legislation to Parliament and Council;
 manage and implement EU policies and the budget;
 enforce European Law (jointly with the Court of Justice); and
 represent the EU outside Europe (negotiating trade agreements between the EU and other
countries, etc.).

The Council of Europe and the European Commission have a long-standing co-operation through joint
projects, including in the field of culture and cultural heritage.

During the first Annual Conference of the Observatory on History Teaching in Europe in December 2021,
the European Commission announced its eagerness to support the creation of a joint project to reinforce
the OHTE co-operation activities and to broaden their scope to all 46 Council of Europe member states.

On this basis, the Joint Project “Transnational History Education and Co-operation Laboratory –
HISTOLAB” was created between the European Commission and the Council of Europe. It was formally
launched on 1 May 2022.

On behalf of the Council of Europe, this project is being managed by the OHTE, whose work is related to
the work of the Education Department which is part of the Directorate of Democratic Participation within
the Directorate General of Democracy and Human Dignity ("DGII") of the Council of Europe.

The HISTOLAB project complements the OHTE, whose main purpose is to collect and make available,
through a series of regular and thematic reports, factual information on the state of history teaching in all
participating countries. HISTOLAB on the other hand supplements the Observatory’s work with a co-
operation platform that aims at facilitating the exchange of good practices and mutual learning by providing
a digital hub and a series of tools and activities that bring together various experts from the field of history
education from all across Europe.

HISTOLAB is structured around three major expected results:

 the role of history education for the preservation and promotion of democracy will be fully
understood by relevant authorities and reflected in their policy planning;
 governments will become increasingly aware of needed changes in their national legislation and
practices regarding history education that are in line with the CoE standards;
 history educators and other relevant professionals implement the CoE standards in their
educational practice and relay quality knowledge in line with CoE standards to students and a
broader public; and
 students and the broader public develop a democratic and inclusive understanding of history as
promoted by the CoE, notably by the Reference Framework of Competences for Democratic
Culture (RFCDC).

Three main lines of action are considered to achieve the above objectives:

1. HISTOLAB will facilitate the co-operation between different stakeholders in the field of history
education, aiming to amplify the values and recommendations of the Council of Europe regarding history
education and to promote their implementation through teaching practices.

2. HISTOLAB will encourage the exchange of knowledge, experiences, and expertise across
professions in the field of history education, namely practitioners (such as teachers, museologists),
academics, junior researchers, and policymakers in order to move the needle in the debate on history
education by including multiple professional perspectives.

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3. HISTOLAB will focus on the exchange of expertise and good practices horizontally, both between
professionals and countries. In doing so, HISTOLAB will not only reflect on, identify, and promote good
practices in history education, but also provide ample opportunities for professional development and
networking. Accordingly, the JP targets young researchers and professionals working in history education
and provides opportunities to advance their knowledge, to network across professional boundaries, and to
support them in gaining professional experience.

The first main output of HISTOLAB is the digital hub which will include:

 a directory of contacts for partners and members of HISTOLAB;

 a joint calendar and digital bulletin board; and
 a repository of relevant resources for history educators and history education researchers.

The co-operation activities of HISTOLAB will facilitate opportunities for those working in history education
by organizsng different activities such as:

 European Innovation Days in History Education, an annual event which will focus on the future of
history teaching;
 HISTOLAB Awards for innovative ideas and projects in schools, a competition for students in the
European Schools Network and Council of Europe’s Democratic Schools Network; and
 a series of monthly webinars to present innovative initiatives and expertise.

Another primary output will be “Guidelines on countering history distortion and disinformation online” for
web-users, educators, and online platforms to strengthen media literacy and resilience against the misuse
of history to undermine democratic values.

II. DESCRIPTION OF THE HISTOLAB DIGITAL HUB

A. BACKGROUND

The scope of the HISTOLAB Digital Hub is to create a pool of knowledge and information to facilitate
knowledge exchange and development, as well as innovation in history education. In order to provide such
an interactive co-operation platform, the HISTOLAB Digital Hub should feature the following components:

• Self-standing functions, such as:

- a Resource Hub (Repository of Resources related to History Education) that collates
relevant resources for history educators and history education researchers;
- a directory of HISTOLAB members (HIST-CONNECT) with the aim of creating a publicly
available database of experts and organisations in the field of history education to facilitate
the search for potential project partners worldwide; and
- an interactive History Education Calendar and Digital Bulletin Board.

• Support functions acting as a showcase for HISTOLAB’s main activities (European Innovation Days
in History Education, HISTOLAB Awards, webinars and training sessions), such as:
- a Media Library (embedded livestream and video library of webinars/sessions); and
- informative webpages for other types of content related to these activities (articles,
interviews, calls for applications, presentations of projects etc…).

The HISTOLAB Digital Hub is scheduled to be presented as one of the outcomes of the Joint Project during
the European Innovation Days in History Education, a three-day annual event, the first of which is to be held
in March 2023 in Brussels with a specific focus on the future of history teaching.

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Moreover, the HISTOLAB Digital Hub is envisaged as a platform with long-term impact and with the
possibility to be built upon further and complemented with new features. The Provider shall therefore take
into account the possible advancement of the HISTOLAB Digital Hub by implementing the optional features
and should provide a suitable infrastructure to integrate them easily and cost-efficiently.

The Provider shall furthermore ensure its availability to the HISTOLAB project team and collaborate closely
throughout the development process i.e., creation, maintenance, and further development.

B. ADDED VALUE OF HISTOLAB AND ITS DIGITAL HUB

The overarching idea behind HISTOLAB will be that of democratising history, driven by the notion that
history education plays a crucial role in building and maintaining democratic societies. The democratisation
of history as an academic discipline has been ongoing since the 1960s. In the last 60 years, women, the
working class, minorities and migrants, children, and/or members of subcultures have come to be not just
objects, but subjects of history, their voices enriching the complex picture of the social fabric just as global
and post-colonial history revealed the intrinsic connectivity of the modern world.

However, school curricula and non-academic history education, more generally, have been slow to adapt
to this democratisation of the discipline and continue to reproduce the earlier foci of “traditional” history.

As a result of this, history is rendered impersonal, distant, removed from the everyday life experience of
students coming from a diversity of social and cultural backgrounds, most of whom do not have the elite
status that would allow them to resonate with such narratives. Consequently, history becomes something
that happens elsewhere, outside of the student’s lifeworld, and offers little in terms of stimulating personal
engagement with the topics with a view to democratic participation and active citizenship.

The HISTOLAB Digital Hub aims at addressing this gap by bridging the breach between the state-of-the-
art in academic history and history education within the classroom and outside it. It aims at promoting a
history education that is more diverse, more inclusive, multiperspective, and ultimately more responsive to
the needs of a population that is increasingly recognised as more socially and culturally diverse than earlier
notions of ‘nation’ or ‘social class’ envisioned.

To do so, the HISTOLAB Digital Hub will adopt a transnational approach to history. This will allow it to bring
together different scales of analysis (local, regional, national, European, global), while also embedding
political, social, cultural, gender, and environmental perspectives operating at each of these levels, as well
as across them. The outcome of such an approach would be an integrated history of Europe (also within
the broader global framework) that is not homogenising.

The HISTOLAB Digital Hub will show the connections, the similarities and differences between different
units at different levels of analysis, from local history to European history, without aiming at a unifying grand
European narrative, but rather one that is consistently aware of the existence of these other levels.

This renders the project innovative, driven by the state-of-the-art, as well as guaranteeing its societal impact
targeting the broadest possible group of beneficiaries.

C. TARGET GROUPS

The HISTOLAB Digital Hub will be targeting in the first place:

 partner organisations in all member states to the European Cultural Convention;

 history educators;
 history education researchers; and
 policy-makers in the field of history teaching.

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It will also target:

 students;
 community of learners; and
 state authorities in charge of educational policies.

D. OBJECTIVES

The overall objective of developing the HISTOLAB Digital Hub is to make relevant authorities understand
the crucial role played by history education for the preservation and promotion of democracy reflected in
their policy planning. The diversification of perspectives in history teaching in Europe that includes gendered
perspectives, and the histories of marginalised groups can contribute to tackling discrimination and
promoting human rights from a historical perspective.

The HISTOLAB Digital Hub has the following specific objectives:

 for HISTOLAB members (i.e. researchers, educators, and policymakers from all across Europe)
to identify needs to improve history education policies in their respective countries and actively
advocate for their revision in line with CoE standards;
 for history educators and other stakeholders involved in history teaching to learn and reflect
about CoE standards and good practices in regard to history teaching; and
 for students and the broader public to develop a democratic and inclusive understanding of
history as promoted by the CoE, notably by the Reference Framework of Competences for
Democratic Culture.

III. DESCRIPTION OF THE HISTOLAB DIGITAL HUB FEATURES

In order to facilitate the realisation of the digital hub and to ensure a sustainable budgetary plan; the
development and maintenance of the HISTOLAB Digital Hub is subdivided into two development phases.

Phase I concerns the development, the maintenance, the updating and debugging of the Digital Hub and
its main features to ensure the proper functioning of the website and to improve efficiency and quality
requirements. This includes the creation of the main features of the HISTOLAB Digital Hub, its testing and
troubleshooting in different environments, including finding and fixing bugs i.e. error in software or
application throughout the duration of the project (30 April 2024). As the mandatory features can vary quite
significantly in their realisation and the technology required, providers may therefore be in a position to only
offer solutions for one of the requested features.

Phase II concerns further development of the website of the Digital Hub, implementing additional interactive
functions and workflows in the framework of the already existing infrastructure of the HISTOLAB Digital
Hub, as developed during Phase I.

A. PHASE I

Phase I is the creation and maintainance of the core features of the HISTOLAB Digital Hub. It has to have
as its main features (compulsory):

a) Informative webpages with information about HISTOLAB and its activities, and a news section that the
HISTOLAB project team can easily create and modify.

b) A Media Library, provided with the option to follow the possible live-streaming and eventual replays of
the recordings of HISTOLAB events. The videos themselves shall be stored and hosted externally and
shall be embedded in the media library. The HISTOLAB project team should be able to easily create,
modify and administer such a media library page and potential subpages.

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c) A HISTOLAB-branded cloud-based an Online Public Access Catalogue system for the Resource Hub
(Repository of Resources related to History Education) that collates relevant resources for history
educators and history education researchers.

Non-exhaustive examples of functions to be performed by the solution provided:

 HISTOLAB-branding to ensure the recognizability of the Resource Hub as part of the joint project
HISTOLAB, which shall follow the overall visual identity already created for HISTOLAB and shall
be developed in close co-operation with the HISTOLAB project team;
 collating and organising resources for history educators and history education researchers that are
entered and managed solely by the HISTOLAB project team;
 browsability of the catalogue through different search modes and filters based on the classifications
attributed to each item by the HISTOLAB project team;
 flexibility in the definition of classification categories of items entered into the Resource Hub, as
different kind of resources, such whole databases and individual items will be entered into the
Resource Hub;
 possibility to redirect users to the desired resources found via the catalogue, if stored and made
accessible via an external website;
 possibility to store and make available resources that are provided directly by the HISTOLAB
project team and that are not accessible via external websites (e.g. digitalisations of documents
realised by the project team) via an integrated storage cloud; and
 the OPAC system should be self-standing and be accessible via a graphic interface control button
from the HISTOLAB Digital Hub website. The maintenance, the update and debugging of the
OPAC system provided for the Resource Hub in order to improve efficiency and quality
requirements is foreseen to take place throughout the whole duration of the project (i.e. 30 April
2024).

d) A Directory of HISTOLAB members (HIST-CONNECT) with the aim of creating a publicly available
database of experts and organisations in the field of history education. The purpose of the Directory is
to enable persons who are looking for partners for their history-education related projects or other
forms of co-operation to find suitable matches through searches. The HIST-CONNECT database must
be browsable by keywords and shall provide different filtering options in order to provide suitable search
results.

Non-exhaustive examples of functions to be performed by the solution provided:

 two types of memberships are envisaged: institutional or individual (plus a sub-category for junior
researchers), with the flexibility to add other types of user profiles in the further development of the
Digital Hub;
 visitors can apply for membership via a dedicated registration form, in which they provide different
information about their professional background (individual membership) / organisation
(institutional membership). The registration form should have a possibility to upload documents
and scan documents for viruses. The form should also include other anti-spam measures such as
a method to prove the user’s human character (i.e. not a bot) and e-mail address verification;
 applications are reviewed by the HISTOLAB project team. Upon approval, the member’s profile will
be activated;
 the information in the Directory shall be automatically extracted from the user profiles of the
HISTOLAB members. Users need to be provided with different options of visibility:
▪ To be visible to all external visitors of HIST-CONNECT;
▪ To be visible only to registered HISTOLAB members;
▪ or not to be included in HIST-CONNECT at all.
 users can determine which information to display to which group of persons (public, HISTOLAB
members, no-one) and select a number of parameters to pre-define their search results;

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 the membership structure shall be developed in such a way, that the membership category can
determine members’ authorisations and restrictions to access different workflows for the interactive
functions of the hub, which would become relevant for developing the functions envisaged during
(optional) developments;
 junior researchers need to be easily identified by the possibility for the user to tick a specific box
(e.g. “include junior researchers”). This distinction gives the option to include junior researchers,
while also offering the visitor the option to restrict their search request to more experienced
individuals; and
 while institutional members’ official email addresses will be always publicly portrayed, individual
members will have the option to either portray their email address publicly or to be contacted via a
contact form that will transmit the message of a visitor of the HIST-CONNECT visitor directly to
their email address of registration, while protecting their e-mail address from public exposure.
Here, anti-spam controls should be put in place to prevent abuse.

e) An “Administrators’ dashboard” that should provide the HISTOLAB project team with, as a minimum,
the following functions:
 possibility to review membership applications (accept, modify and accept, decline) and
administrating the pool of members by reviewing HISTOLAB membership applications that can be
browsed, contacted, deactivated or deleted;
 have access to page analytics and Search Engine Optimisation information (internally or
externally); and
 receive notifications for new submissions for review. It should be designed in a way that
notifications about new submissions for review connected to different workflows can be added in
accordance with the needs arising from new development.

B. PHASE II

The HISTOLAB Digital Hub seeks to develop also (optionally) the following three additional features:

f) An interactive History Education Calendar, which features as a minimum the following components:
 a well-known calendar surface (e.g. Microsoft Outlook or Google Calendar);
 the possibility for members to submit their entries and change them autonomously in accordance
with the authorisations and restrictions implied by their membership category;
 the possibility for the HISTOLAB project team to review, approve, modify and approve or decline
the entry-requests via the “administrators dashboard”;
 the option for members to select the event/s they are interested to follow or participate in and
downloading it/them to their own personal calendar; and
 the possibility of monitoring the number of views of the Calendar generally and of each entry
separately (visible to the HISTOLAB project team only).

g) An interactive Digital Bulletin Board, which shall at least contain:

 three content types and sections (Publications, Project Presentation and Opportunities);
 an option for visitors to search the entries by keyword and to apply filters;
 the possibility for members to submit their entries and change them autonomously in accordance
with the authorisations and restrictions implied by their membership category; and
 a workflow process which enables the HISTOLAB project team to easily review the items submitted
for review and either to accept, modify and accept or reject them

h) A Newsletter that is automatically generated based on new submissions to the History Education
Calendar and Digital Bulletin Board and sent to subscribers after a review by the HISTOLAB project
team in a defined period of time (e.g. once a week, once a month). The HISTOLAB project team shall
be able to set and change the periodicity in which such a newsletter is supposed to be created. The
newsletter, after automatic generation, shall require final validation by the HISTOLAB project team
before being circulated. In this process, there will be also the possibility to add HISTOLAB-related news
or a personal messages manually at the top of the newsletter.

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C. STATEMENT OF REQUIREMENTS

i. GENERAL WEBSITE DEVELOPMENT

The Council of Europe is looking for an external service provider to design a solution that can be hosted
externally.

It is mandatory to use a cloud-based SaaS solution; it would be appreciated to use standard programme
languages such as Java Script, or HTML5, in order to facilitate the subsequent development of the project.

The supplier should provide the Council of Europe with an environment accessible for people with
disabilities.

ii. RESPONSIVE WEB DESIGN

The supplier shall be able to provide a complete end-to-end responsive solution. This requirement consists
of the responsiveness of the solution within a variety of devices and form factors, including smartphones,
tablets, laptops and PCs.

iii. TESTING
Testing of the solution should be conducted as necessary during its development, ideally jointly between
the provider and the Council of Europe team, as well as the potential users.

iv. HOSTING AND MAINTENANCE

For its proposed solution, the supplier should provide external secure hosting, based in a Council of Europe
member state which is also either a member state of the European Union or in respect of which the
European Commission adopted an adequacy decision pursuant to Article 45 of the GDPR. No data
transfers should take place outside of such States.

The supplier will be requested to ensure the adaptive and corrective maintenance of the solution and to
guarantee its possible evolution, if needed.

The guarantee shall cover the correction of malfunctions, and this shall be described in the design
documentation.

v. LANGUAGE REQUIREMENTS

The solution should be entirely developed in English, with the contemplated possibility at the time of its
creation to be translated into other languages at a later stage.

vi. USER AND ADMIN MANUALS (MS WORD FORMAT OR EQUIVALENT)

The supplier will provide the Council of Europe with user and admin manuals for the usage and the
necessary modifications and update of the solution.

vii. WORKING METHOD

The working method should be jointly agreed between the Provider and the HISTOLAB project team.
Collaborative working methods, through the combination of online and presential sessions/workshops with
AGILE methodology and continued communication and evaluation will be preferred.

viii. DATA PROTECTION CLAUSE

Processing of personal data should be compliant with the Council of Europe’s Regulations on the Protection
of Personal Data and the Regulation (EU) 2016/679 of the European Parliament and of the Council of 27

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April 2016 on the protection of natural persons with regard to the processing of personal data and on the
free movement of such data (GDPR).
Personal data must be stored in a Council of Europe member state which is also either a member state of
the European Union or in respect of which the European Commission adopted an adequacy decision
pursuant to Article 45 of the GDPR. No data transfers should take place outside of such States.

IV. CONTRACT DETAILS

The call for tenders will result in the conclusion of a one-off contract or framework contract with the Provider.
The contract will be awarded following a competitive dialogue in accordance with Article 19 of the Rule No.
1395 of 20 June 2019. The organisation of a competitive dialogue appears to be necessary to further
define the technical means by which the requirements shall be met, because it is not possible to define
them in detail in advance. Such a competitive dialogue will be conducted with a maximum of five Providers.
For information purposes, the estimated budget for the project is up to 86.000 euros. This information does
not constitute any sort of contractual commitment or obligation on the part of the Council of Europe.
The Tentative Timeline is as follows:

ACTIVITIES DEADLINES

Publication of invitation to participate

12/09/2022

Deadline for the submission of the documents – first stage 03/10/2022

Tentative date of communication of shortlisted candidates to enter the 17/10/2022

competitive dialogue

Deadline for submission of a detailed written proposal (based on the 31/10/2022

Concept Note provided at the first stage) to be further elaborated during the
competitive dialogue

Competitive dialogue (one or more rounds online/in Strasbourg) 03/11 to 11/11/2022

Selection of the final supplier 25/11/2022

Launch of the project 5/12/2022

Draft version of the Digital Hub 14/12/2022

Test reports executed on basis of the first version of the solution

16/01/2023

User and admin manuals (MS Word format or equivalent) 16/01/2023

The final version of the Digital Hub 30/01/2023

31/04/2024
Guarantee and maintenance services until

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V. ANNEXES

 Invitation to participate in a competitive dialogue for the provision of specialised IT services for the
creation, maintenance, and further development of a Digital Hub
 Rule No. 1395 of 20 June 2019 on the procurement procedures of the Council of Europe

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