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Additionally, you will outline the formula to determine risk ranking: high,
medium, or low.
Identify Risks
In this process, you collect risks using the methods described in the risk
management plan. A few risk identification techniques are:
Document Review
Information Gathering Techniques
Interview
In document review, you look over records of past projects, which will apprise
you of any possible risks. The documents may include lessons learned, risk
register, issue log, project files, and more.
You repeat this procedure until you get your conclusive results. Afterward, you
compile them and review the responses.
Here, you determine the probability and impact of each risk, and then you
prioritize them. After completing the qualitative risk analysis review, you move on
to the quantitative risk analysis review.
In quantitative risk analysis, you numerically analyze the risks and their effect on
the project objectives.
Just like calculating cost reserve, you calculate the schedule reserve. Here, the
contingency reserve is known as the time reserve or buffer, and they are part of
the schedule baseline. The management time reserve is not included in the
schedule baseline but is a part of the project duration.
For example, if you run the Monte Carlo simulation for schedule analysis, you will
know that you have an 80% chance of completing the project within 24 months
and a 90% chance of completing it in 26 months.
Risks can be positive or negative, and strategies for negative and positive risks
are different.
Positive risks are known as opportunities, and negative risks are threats. The risk
response plan aims to reduce the probability or impact of negative risks and
increase the chance or benefits of positive risks.
You will assign a risk owner to each risk. They will be responsible for monitoring
the risk, and if it occurs, they will implement the risk response plan.
Mitigate: You try to reduce the chance of the risk occurring or its impact.
Avoid: You take measures to eliminate the threat or its effect, like
changing the project management plan.
Transfer: You transfer the risk to a third party: e.g., insurance.
Escalate: You shift the responsibility of managing the risk to higher
management.
Accept: You acknowledge the risk and document it but do not take any
action to mitigate it or its effect.
Escalate: Managing risk is beyond your capability, so you ask your
management to manage the risk.
You can use the accept and escalate risk response strategies with both types of
risks.
After completing the risk response strategy, update the risk register.
The risk management plan has a tracking and reporting system for risk events.
This helps the project manager analyze the efficiency of the risk management
plan and record lessons learned for future risk events.
Summary
The project risk management plan is a subsidiary plan of the project
management plan. Your project’s success depends on the risk management plan
because a sound plan can help you complete the project within the approved
schedule and budget. You must be proactive with risk management, so use
experts’ help in developing a risk response plan.
How do you develop risk management plans for your projects? Please share it in
the comments section.