EXCEL TEMPLATE/CONVERTER SET-UP

1. On the SETUP Sheet, key in the necessary details.

a. CORPORATE ID – initials of your company name
b. COMPANY NAME – full name of your company
c. ADDRESS – company address
d. BRANCH CODE (optional) – 4 digit branch code of your Chinabank branch of account
e. HDMF Number – your EMPLOYER / COMPANY PAG-IBIG NUMBER
f. BRANCH CODE – Pag-ibig branch code
g. RETENTION PERIOD – key-in 15
h. OUTPUT PATH – folder or destination where you will save your converted file

After encoding all the necessary details, click SAVE SETTING (located above Corporate ID)
 2. To start encoding your employee details, go to HDMF SHEET.

A. For MONTHLY CONTRIBUTION PAYMENT, click MC-Monthly Contribution, key in applicable month to be paid
and key in the following details.
 EMPLOYEE HDMF NUMBER
 EMPLOYEE TIN (If employee does not have TIN, just copy the employee HDMF Number)
 EMPLOYEE LAST NAME , FIRST NAME & MIDDLE NAME
 EMPLOYEE BIRTHDATE (date format must be MM/DD/YYYY)
 Amount for EMPLOYEE SHARE (EE/LOAN AMOUNT)
 Amount for EMPLOYER SHARE (ER)

Note: eGOV online facility will only accept previous month payment (e.g., for the month of May 2020, only payments
for applicable month of April 2020 will be accepted by the eGOV system) You will have to coordinate with your Pag-
ibig branch for overdue payments.

Once the template is accomplished, click the CONVERT button.

Upon conversion, click OK and the converted will be automatically saved to the output path/folder to set.

Note: Converted Monthly Contribution File will have a default filename prefix of MC. You may rename the file but
make sure not to remove the prefix MC and file type .MCL
 B. For SHORT-TERM LOAN PAYMENT, click ST-Short Term Loan, key in applicable month to be paid and key in the
following details.
 EMPLOYEE HDMF NUMBER
 EMPLOYEE TIN (If employee does not have TIN, just copy the employee HDMF Number)
 EMPLOYEE LAST NAME , FIRST NAME & MIDDLE NAME
 EMPLOYEE BIRTHDATE (date format must be MM/DD/YYYY)
 Amount for EMPLOYEE LOAN PAYMENT (EE/LOAN AMOUNT)
 Amount for EMPLOYER SHARE must be 0.00 (ER)

Note: eGOV online facility will only accept previous month payment (e.g., for the month of May 2020, only payments
for applicable month of April 2020 will be accepted by the eGOV system). You will have to coordinate with your Pag-
ibig branch for overdue payments.

Once the template is accomplished, click the CONVERT button.

Upon conversion, click OK and the converted will be automatically saved to the output path/folder to set.

Note: Converted Short-Term Loan File will have a default filename prefix of ST.
You may rename the file but make sure not to remove the prefix ST and file type .MCL
 C. For CALAMITY LOAN PAYMENT, click CL-Calamity Loan, key in applicable month to be paid and key in the
following details.
 EMPLOYEE HDMF NUMBER
 EMPLOYEE TIN (If employee does not have TIN, just copy the employee HDMF Number)
 EMPLOYEE LAST NAME , FIRST NAME & MIDDLE NAME
 EMPLOYEE BIRTHDATE (date format must be MM/DD/YYYY)
 Amount for EMPLOYEE LOAN PAYMENT (EE/LOAN AMOUNT)
 Amount for EMPLOYER SHARE must be 0.00 (ER)

Note: eGOV online facility will only accept previous month payment (e.g., for the month of May 2020, only payments
for applicable month of April 2020 will be accepted by the eGOV system). You will have to coordinate with your Pag-
ibig branch for overdue payments.

Once the template is accomplished, click the CONVERT button.

Upon conversion, click OK and the converted will be automatically saved to the output path/folder to set.

Note: Converted Calamity Loan File will have a default filename prefix of CL. You may rename the file but make sure
not to remove the prefix CL and file type .MCL

Once you have the converted file/s, you may start uploading it to the eGOV portal. Assigned
eGOV maker of the company must initiate the uploading process.
HDMF PAYMENT (UPLOADING PROCESS VIA EGOV)
ONE by ONE, you have to upload your MONTHLY CONTRIBUTION, CALAMITY
LOAND AND SHORT-TERM LOAN PAYMENTS.
To upload, do the following steps.

1. Go to www.bancnetonline.com/egov/login.egov

2. Key in your user name, log-in password and challenge answer to the challenge question.

3. Once logged-in, go to PAYMENTS >> NEW PAYMENTS

4. From the drop-down buttons, select the following:

a. Payment Service: PAG-IBIG LOANS AND CONTRIBUTIONS

b. Profile: PAG-IBIG

c. File Format: PAG-IBIG MCL

Click “CHOOSE FILE” to

browse and attached the
converted Monthly
Contributions payment /
Calamity Loan payment
/ Short-term Loan
Payment. Once attached,
click UPLOAD button

5. Upon upload, there is a pop-up message that the uploaded file will be validated.

6. Within 5 to 10 mins, maker will receive an e-mail for the result of the validation. Result may be
Valid or Invalid Valid File

a. File passed the Pag-IBIG validation and was successfully uploaded in eGOV.
b. Maker has to login to eGov to check Notification status showing FOR APPROVAL.

c. Checker and/or Approver may proceed with the transaction for approval.
Invalid File

a. File did not pass the Pag-IBIG validation and was rejected in eGov.

b. Maker will need to login again to eGov.

Notice will be displayed on the DASHBOARD tab. To know the details of the error,
Maker has to click on the REJECTED link to download the text file containing the
details of the Error.
Open the extracted file containing the list of errors

Sample Errors:

Sample 1:

TIP: You may select Word Wrap under Format tab for easier viewing of Errors
Sample 2:

d. Maker has to apply the necessary adjustments in their HDMF

Template/Converter to correct the file. Convert again and re-upload
until email validation will show File Status: VALID. Then repeat Step 6.a
to Step 6.c above.