2020

Resource Budget
PROJECT MANAGEMENT PRACTICAL

Abdulla Waleed H00348749

Mohammed Saleh H00323197

0
 Contents
Introduction......................................................................................................................................2
Problem Statement...........................................................................................................................2
Apparatus.........................................................................................................................................3
Resource Sheet.............................................................................................................................3
Resource Type..............................................................................................................................3
Resource Usage............................................................................................................................3
Change Work Timing...................................................................................................................4
Auto-Schedule..............................................................................................................................4
Add resources...............................................................................................................................4
Objectives of the Project..................................................................................................................4
Procedure.........................................................................................................................................5
References........................................................................................................................................8

1
Introduction
If you or your company are developing a plan to apply for finance to carry out a project, you will
have to complete a number of pieces. However, the difference between success and failure may
be what you do or don't include in the budget portion of your application.

This part of the project will focus on exploring Microsoft’s Project options in resource budgets.

Problem Statement
The problem according to the practical’s instructions: “PM Computers is an international
manufacturer of computer equipment and software. It is going to introduce a number of new
products in the coming year, and it want to develop marketing programs to accompany the
product introductions. The marketing program includes the preparation of printed materials
distributed directly by the company and used by the company’s marketing personnel, vendors,
and representative; print advertising in regular magazines, trade journals, and newspapers; and
television commercials. The program also includes extensive training programs for marketing
personnel, vendors, and representatives about the new products. A project management team
with members from the marketing department and manufacturing areas has developed the
following list of activities for the development of the marketing program.”

2
Apparatus
MS Project is the program suitable for this work. Its basic necessary features used are listed as
follows:

Resource Sheet
The Resource Sheet is a Project view that allows the user to access, create, and edit resources and
details on the resources. The view of the resource sheet is accessed from either the View tab or
the Status Bar.

Resource Type
The field of Resource Form is a sheet function that shows that the resources allocated for this
role are work or material resources. People and equipment are job tools. Material resources are
supplies which are consumable, such as steel, concrete or soil.

Resource Usage
This view reveals problems related to resources, work contours and resource distribution. In
this context, over-allocated work resources appear red in color. It is located in the tab
"Task" in the Ribbon, in the drop-down button "Gantt Chart" in the category "View"
button, then "Resource Usage"

3
Change Work Timing
When the daily schedule of work for your project does not match all of the available base
schedules, you can adjust the working days and times for your project so that work is planned
using this method accordingly. It’s accessed from Project > Properties > Change Working Time

Auto-Schedule
Auto scheduling takes care of all planning for the user. MS Project schedules the whole project
from start to finish instead of having to schedule each job manually.

Add resources
Resources are usually people involved in the project plan, whether to assign them to tasks or not.
A resource may, however, also include everything used to complete a project, including
equipment and other materials. This function is used to add them.

Objectives of the Project

This next step in the project aims to use MS project applications to develop a detailed and final
cost and resource plan for project managers. The following is a list of objectives

- Create and provide the resource table for the project

- Provide a Gantt chart of resources

- Provide A detailed view of the cost of the activity

- Submit the full project budget.

4
Procedure
1. Firstly, project costs are assigned to project activities that can be used to assess the need
for event resources.

2. The next step is to prepare the resources, human or digital, for the project. This plan is
implemented on the resource sheet feature, where cost and budget plan are given to all
resources.

5
3. The next step is to distribute funds for all activities under the project management plan.

4. The next step is to move the resource based on various events and their period, so that
they can be efficiently controlled

5. A Gantt chart showing the resources used, the period and price of all activities

6. The funds' resource and cost plan is illustrated.

6
Discussion and Conclusions

a. The following exercise was useful to assess the cost and budget plan, and to establish a
detailed resource plan for PMs. Various functions were learned through the this project,
such as the resource management paper and resource use sheet. Furthermore, there are
many small aspects we learned in the project, such as the calculation of working hours
and the cost of project activities. It’s important to understand how to plan project
activities so that project task and workload are split equally, with an emphasis on
resources and budget.

b. This project phase was challenging since many new and complex concepts had to be
understood and incorporated within the project. It is difficult to control the cost plan and
assign resources according to the plan.

c. We had to face various challenges when carrying out this project. Firstly, we could not
find out where the HR chart and Gantt chart would be built. Then, assign the various
duties to the work team and handle the daily schedules and work hours depending on
these workers will be undertaking specific activities. However, we got the hang of it after
enough experimentation. The only challenge that remains is what’s needed for the next
project.

7
References
Bai. (2017). Microsoft Project - Full Tutorial for Beginners [Video File]. Retrieved [28 March
2020] from: https://www.youtube.com/watch?v=iUqbhkJWt_4

Engineer4Free. (2015). Resource histogram explained for project management [Video File].
Retrieved [28 March 2020] from: https://www.youtube.com/watch?v=NwyCTXQraLk

O’Reilly. (2013). Microsoft Project 2013 Tutorial | Assigning Resources to Tasks [Video File]. Retrieved
[28 March 2020] from: https://www.youtube.com/watch?v=Gw2mt1gjTs4

Vision 6D. (2015). MS Project 2013, #10 How to do a Project Budget, Easy. [Video file]. Retrieved [28
March 2020] from: https://www.youtube.com/watch?v=4oP186jqXps&t=281s