IA Records System

1. O&M
a. CCPP
b. WDD Plan
c. Maintenance & Minor Repair Plan
d. ASC Plan
e. LIPA
f. IA Activities Documentations (Canal Clearing Monitoring with
pictures, Women Involvement in O&M Activities)
g. ASC Collection Report
h. Harvest /Yield Report
i. Updated Masterlist of FBs
j. TSAG Maps

2. Financial
a. Budget/Financial Plan
b. Cash Receipt & Cash Vouchers
c. IA Book of Accounts – Cash Book, Cash Receipt Book, Cash
Disbursement Book
d. Bills
e. Collection & Remittance Reports
f. Inventory of Property & Assets
g. Monthly Treasurer’s Report
h. Financial Statements (Balance Sheet, Income Statement, Cash
Flow Statement)
i. Establishment of CBU & Trust Fund
j. Audit Reports (Internal)- conducted monthly by IA Auditor
k. Audit Reports (External) – conducted yearly by IDOs/Authorized
Personnel and CPA
l. Promissory Note

3. Organization
a. Organizational Plan
b. Membership Forms
 c. List of Members
d. IA/TSAG Profile
e. Attendance Sheets (GA, BOT, TSAG & Canal Clearing)
f. Excuse Letter
g. Minutes logbook (GA, BOT & TSAG)
h. Certificate of Awards

4. Permanent/Legal Documents
a. IA AOI & BY- LAWS
b. IMT Contract
c. Securities & Exchange Commission (SEC) Registration
d. Bureau of Internal Revenue (BIR) Documents
e. IA Policies
f. Deed of Absolute Sale
g. IA Accreditation
h. IA Grants
i. Turnover Document
j. IA Board Resolutions
k. MOAs

5. Miscellaneous Documents
a. Incoming & Outgoing messages