Business Management System Document No: Page:

JJ-SU-PR-9504-JJ 1 of 3
Procedure
Effective Date: Rev. No:
Travel Risk Management 19-Nov-18 0
Process Owner: Date Last Reviewed:
Issuing Process:
Vice President of Global Security & 16-May-18
Global Security & Resilience
Resilience

1.0 PURPOSE:
To provide travel risk management and approval oversight for employees traveling on company
business.

2.0 SCOPE OF APPLICATION:

2.1 Processes:
2.1.1 Processes: Legal, Human Resources (HR), Finance & Strategy, and Health, Safety,
and Environmental (HSE).
2.1.2 Sub-processes: JJ-SU-WI-9504-JJ, Travel Risk Management.
2.2 Customers:
2.2.1 Internal: All employees.
2.2.2 External: None.
2.3 Individuals/Organizations:
2.3.1 Internal: Jacobs Engineering Group Inc. and all of its Lines of Business (LOB),
subsidiaries, operations, and departments.
2.3.2 External: None.
2.4 Exclusions:
2.4.1 Internal: None.
2.4.2 External: None.

The BMS will be implemented in a progressive manner and the following qualifications
apply to some references. This document will be updated throughout implementation.

References not yet available will not have a live link and are indicated by an “xxxx” in
the referenced document number i.e. BG-PO-DT-xxxx-LD. Reference existing
documents in the legacy Jacobs BPS or CH2M QMS.

References to documents available in the legacy Jacobs BPS or CH2M QMS which do
not yet have a specific BMS replacement document identified are indicated by an *
following the reference i.e. Records Retention*

3.0 REFERENCES:
3.1 Records Retention*.

Copyright 2018 by Jacobs Engineering Group Inc.

All rights reserved. The contents of this document are proprietary and produced for the exclusive benefit of Jacobs Engineering Group Inc and its
affiliated companies. No part of this document may be reproduced, stored in a retrieval system, or transmitted, in any form or by any means,
electronic, mechanical, photocopying, recording, or otherwise, without the prior written approval of Jacobs Engineering Group Inc.

The applicable version of this document resides in the Business Management System (BMS). All copies are considered to be uncontrolled.
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JJ-SU-PR-9504-JJ Rev. 0 Effective Date: 19-Nov-18

3.2 JJ-QL-PR-0001-JJ, Control of Documents and Records.

4.0 DEFINITIONS:
None.

5.0 INTRODUCTION:
The traveler must take personal responsibility for decisions made and precautions taken to ensure
personal safety, security, and well-being as far as reasonably practicable. The Company can provide
general guidance, but this has to be modified to suit individual circumstances and conditions, as risk
is not a static state. See JJ-SU-WI-9504-JJ, Travel Risk Management.

6.0 PROCESS:

Step Responsibility Action

6.1 Consultation and Review - Risk Rating

Global Security  Reviews employee’s High and Very High Risk travel plans; provides
& Resilience consultation and recommends changes.
(GS&R) or HSE
Team Member  Discusses with the employee any additional security or medical
measures (HSE) that need to be in place prior to travel (e.g., evacuation
planning, ground transportation, check-in protocols for security or
inoculations, protective clothing, preventive medications, or other
medical concerns).

6.2 Alerts and Response

GS&R and/or In the event of a serious security or other incident:

HSE Team
Member  Notifies travelers shown to be in the affected areas by appropriate
methods, including: e-mail, text, SMS, mass communications, or
telephone call. For this reason, it is important that employees update
their contact information.
 Coordinates an appropriate response to the situation, as needed, and
communicates with affected travelers and management.

7.0 RECORDS:
The following records shall be retained in accordance with this Procedure, JJ-QL-PR-0001-JJ, Control
of Documents and Records, and Records Retention*, or per contract requirements.

Responsible
Media, Location, and
Record Description Individual or
Indexing Method
Organization

Medical Medical inoculation Employee On person

8.0 DESCRIPTION OF REVISIONS:

Rev # Date Reason for Changes

0 19-Nov-18 Initial release.

Copyright © 2018, Jacobs Engineering Group Inc.

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JJ-SU-PR-9504-JJ Rev. 0 Effective Date: 19-Nov-18

9.0 FIGURES, TABLES, AND OTHER ATTACHMENTS:

None.

10.0 FLOW DIAGRAM:

Consultation &
Alerts &
Review – Risk
SUPPLIER INPUT Response OUTPUT CUSTOMER
Ranking
(6.2)
(6.1)

Determine Risk
Rating for Traveler Line
Traveler Travel
TRiP/SPA
Management
Destination

If Over Risk
Threshold Consultation
GS Engage with GS
Third-Party
Phase
or HSE

Approve,
HSE Utilize Adjust, or Traveler
Appropriate Reject
Systems to
Determine
Line Travel
Risk Levels GS
Management Itinerary

Arrange Documentati
Travel on

Compliance
Prepare for
with
Travel
Appropriate
HSE
Guidance
Training Documentati
on

Security or
Escalate
Medical
APOC
Issue

Impact
Assessment Relevant
Guidance,
Support or
Advice from
GS or HSE

Copyright © 2018, Jacobs Engineering Group Inc.

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