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Business and Management : Management

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The 8 Ps of facilitation Reflection Paper 2

By supplying them with the appropriate opportunities and resources, facilitation skills are the

means through which you can help a group of people advance and achieve. Some examples of

these skills include forethought, structure, adaptability, attentiveness, and time management.

Perspective, purpose, people, product, place, process, practice, and personal preparedness are the

eight Ps of effective planning and preparation for facilitation( Bracken,2019). For the purpose of

this reflection paper, the facilitator will show how he/she would apply the 8 Ps of facilitation

skills to determine the operations and performance of Nestle (U.S. and Canada) and help workers

in this organization. Therefore, Nestle is an international corporation that manufactures and sells

food, dietary supplements, and other products related to health and nutrition.

1. Perspective

It is essential to know the organization's why, what, who, where, and how. In order to have a

bird's-eye view of the group or team, the facilitator should ask themselves questions such as; in

order to have a bird's-eye view of the group or team, the facilitator should ask themselves

questions such as:

a) What is the group's or organization's purpose and ultimate goals?

b) Exactly how is the company structured?

c) Decisions are made in what ways?

d) What characteristics define the leadership?

2. Purpose

The requirements, precise deliverables, and methods for measuring results cannot be

established until it is known what constitutes a successful meeting or event from the group's or
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organization's perspective(Bracken,2019). Thus, the facilitators may choose to inquire about the

following to better understand the requirements and objectives of Nestle (USA & Canada):

a) What are the best possible outcomes for them?

b) When it comes to satisfying their requirements, what exactly do we need to accomplish in

this conference or gathering?

c) How should we set the mood so that they get the outcomes they seek?
3. People

Unfortunately, it's typical practice to forget to invite key people to a meeting or function.

Therefore, the facilitator should ask the following follow-up questions after determining who

needs to be there and why:

a) Why are there tensions, exactly?

b) Is there a lack of diversity of thought or any potential roadblocks that could prevent the

company from reaching its goals?

4. Product

This may sound like the same thing as "purpose," but it's actually narrower in scope. The

meeting's purpose is to accomplish something, while the meeting's output is the actual result of

the meeting. It's important for the facilitator to think about the following issues:

a) What can you expect to receive?

b) What should be the company's top priority?

c) To what extent do the member of the meet want to leave this meeting with physical

proof?

5. Place
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Some facilitators may skip this crucial stage due to inexperience. It is unrealistic and

inefficient to assume that any given space will suffice. Don't let someone else pick the location

for you. Even though the location of the meeting will be different, this is still a vital stage in

virtual gatherings(Bracken,2019). Hence, the number of attendees is a key factor in determining

the space requirements of the facilitator as well as the number of PCs, the kind of internet

connection, flipcharts, and the room needed.

6. Process

After the facilitator has thought about the aforementioned five Ps, they are in a good position

to build a process that is tailored to the specific needs of the group or organization. Numerous

processes, such as those used in making choices, creating improvements, addressing problems,

devising strategies, etc., can be tailored to produce a variety of outcomes. The facilitator will

begin with a well-defined agenda that specifies the order of business, the duration of each

activity, and the desired outcomes(Schuman,2019). Then, for each item on the schedule, he or

she decides what kinds of activities, quizzes, and exercises will be most effective. Therefore,

when designing a process, facilitators should ask the following questions:

a) If he/she has an item on the agenda and he wants to know what kind of instrument to

utilize, he should ask himself whether it needs to be disseminated, discussed, or decided.

b) Is there a better way to organize the agenda's topics?

c) How much time does each task take, and what resources are necessary to complete it

efficiently?

7. Practice

The facilitator should be honest and say that before leading a group through a process, I'm

not the best at practicing or running through it. Still, it's a major development. When he puts in
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the time to practice, he will notice where he can improve or what he overlooked. To be

successful in a meeting, it is crucial to mentally rehearse what will happen, visualize potential

obstacles, and have a plan in place for dealing with them(Schuman,2019). You should get to the

venue earlier than the other attendees on the day of the meeting or event. Make sure everything is

in working order and that you have the necessary supplies. Therefore, give yourself a few

minutes to look at yourself and imagine how well the meeting will go. 

8. Personal preparation

If you are not feeling confident in yourself, it will show in your performance. Being

mentally, emotionally, and physically prepared all go hand in hand. Large-scale event facilitators

might be wise to get some exercise the morning before the event. He mentally prepares for the

meeting by visualizing the schedule and the event itself as he works out. Both his or her body

and mind will benefit from the activity. When facilitating, the facilitator will spend the vast

majority of their time on their feet(Bracken,2019). Therefore, the Eight Ps of good facilitation

planning and preparation are what make the difference between a bad and useless meeting and

one that is inspiring, motivating, fun, and useful.

 References

Bracken, J. (2019). Eight Ps of effective facilitation planning and preparation. The IAF

Handbook of Group Facilitation. Best Practices From the Leading

Organization in Facilitation, 57-72.

Schuman, S. (Ed.). (2019). The IAF handbook of group facilitation: Best practices from the

leading organization in facilitation (Vol. 1). John Wiley & Sons.