IWK/CORP/OSH/SOP/

CORPORATE HEALTH & SAFETY Doc. No.

PART 8/REV-01
Page No. 1 of 14
STANDARD OPERATION PROCEDURE
(SOP) Effective
1 July 2018
Date

PART 8: PERSONAL PROTECTIVE EQUIPMENT (PPE) PROGRAM

1. OBJECTIVE

The objective of IWK Personal Protective Equipment (PPE) Program is to minimize exposure to
workplace hazards, document hazard identification and assessments, put corrective measures in
place, and implement the use of PPE in IWK.

PPE devices are not to be relied on as the only means to provide protection against hazards. The
best approach is to abate the hazard first through elimination, substitution, engineering controls and
administrative controls, with PPE to provide protection against residual of hazards, which cannot
reasonably be abated otherwise. PPE should be used in conjunction with elimination, substitution,
engineering controls and administrative controls; together with sound operational practices. This
program will be used in conjunction with other IWK policies and procedures involving the protection of
workers in the work place, including Operational Instructions, Job Safety Analysis, Best Practice,
Health and Safety Procedures, Standard Operating Procedures, and Health and Safety Instructions
issued from time to time.

2. PROCEDURE

2.1 Specific Definations:

a) VISITOR(S) is defined as an individual/group independent to the work activities, environment

and location. VISITOR(S) to IWK site may be performing his/her official functions; or the line
management for the purpose of conceptual learning, general observation, tour, or equivalent
activity approves his/her present onsite. The VISITOR(S) must be given health and safety
briefing by the host prior to enter the work site and strictly prohibited from performing any
physical work activities while on site.

b) Construction sites in IWK are defined as any works on building operations and work of
engineering construction as stated under Factory and Machinery Act 1967.

2.2 Responsibilities:

a) Health and Safety Practitioner is responsible for;

i) Coordinating the PPE Program;

ii) Assisting line management with hazard identification and risk assessments, analysis
of injury / illness data, selection of PPE and training;

iii) Maintaining copies of hazard identification and risk assessments, reassessments,

and PPE selection documentation;

iv) Provide PPE training for supervisory personnel.

 IWK/CORP/OSH/SOP/
CORPORATE HEALTH & SAFETY Doc. No.
PART 8/REV-01
Page No. 2 of 14
STANDARD OPERATION PROCEDURE
(SOP) Effective
1 July 2018
Date

b) Head of Section/Unit/Operation is responsible for;

i) Conduct PPE hazard identification and assessment for all positions under their
supervision;

ii) Supplying PPE to employees at no cost;

iii) Providing employees with adequate PPE training;

iv) Maintaining and replenishing PPE stock level;

v) Maintaining and updating individual employee records and documentation on PPE

issuance and inventory (refer to Appendix D: Employee PPE Record Form);

vi) Ensuring PPE program is implemented effectively within his area of jurisdiction.

c) Supervisory personnel are responsible for;

i) Attending the PPE training sessions offered by the Company;

ii) Leading a team in performing hazard assessments and reassessments;

iii) Fitting employees with PPE;

iv) Issuing PPE;

v) Providing the manufacturers instructions for use, care, limitations, and warnings;

vi) Providing documentation to Health and Safety Section for PPE hazards
identification and assessments and reassessments;

vii) Ensuring all employees are trained on the PPE program and it’s requirements;
maintaining records of hazard assessments, reassessments, training;

viii) Retraining, and PPE selection;

ix) Enforcing the PPE program by ensuring that all subordinates comply with all facets
of IWK PPE program, including inspection and maintenance and;

x) Making PPE program accessible to employees.

d) Employees are responsible for;

i) Attending the PPE training sessions offered by the Company;

ii) Properly wearing, cleaning, maintaining, and inspecting all assigned PPE, according
to the manufacturer’s instructions, and following the PPE program requirements;

iii) Returning all damaged PPE to their immediate supervisor, to receive a replacement
and;
 IWK/CORP/OSH/SOP/
CORPORATE HEALTH & SAFETY Doc. No.
PART 8/REV-01
Page No. 3 of 14
STANDARD OPERATION PROCEDURE
(SOP) Effective
1 July 2018
Date

iv) Only using the PPE provided/approved by the Company.

2.3 Enforcement.
Once a PPE has been identified for specific work activities, environment or location, the usage of
such PPE becomes mandatory. A violation of an employee’s responsibility in complying with its
usage must be reported by the employee’s immediate supervisor to the higher management for
appropriate action.

2.4 Exception.

The exceptions of PPE requirements to “VISITOR(S)” are solely upon the discretion of the host
(head of line management) and it must be based on the associated hazard/risk posed by the
specific work activities, environment and location. However, no PPE exception shall be given to
“VISITOR(S)” visiting any construction sites in IWK.

2.5 Hazard assessment.

2.5.1 In order to assess the need for PPE, the following steps must be taken:

a) Hazard identification and assessment shall be carried out in conjunction with the Job
Safety Analysis or any other hazard identification exercise using the PPE Hazards
Identification and Assessment form (Appendix A);

b) Source of hazards shall be identified based on the task/steps performed;

c) The hazard assessment shall take into consideration of exposure risk to various part
of the body (head, eye and face, foot, hand etc);

d) A copy of the completed forms must be sent to Health and Safety Section;

e) Hierarchy of hazard control, i.e. Elimination, substitution, engineering controls,

administrative controls must be considered and implemented, where possible; prior to
deciding the usage of PPE;

f) The potential hazards shall be match with the most appropriate types of PPE. Refer
to the PPE Selection Guidelines in Appendix B and Appendix C for a guide;

g) The guideline categories include hand protection, eye and face protection, head
protection, foot protection, and protective clothing;

h) If, during the hazard identification, a noise or respiratory hazard is indicated, the
Health and Safety Practitioner will provide additional program information and
evaluation.

2.5.2 Elements to consider in the reassessment include:

a) Effectiveness of PPE Program;

b) Injury and illness experience;

 IWK/CORP/OSH/SOP/
CORPORATE HEALTH & SAFETY Doc. No.
PART 8/REV-01
Page No. 4 of 14
STANDARD OPERATION PROCEDURE
(SOP) Effective
1 July 2018
Date

c) Levels of exposure;

d) Adequacy of equipment selection;

e) Number of hours workers wear various protective equipment;

f) Adequacy of training/fitting of PPE;

g) The adequacy of program records;

h) Coordination with overall health and safety program;

i) New equipment and/or processes.

2.6 Selection and evaluation.

a) After completion of the hazard identification and assessment, the Health and Safety Section
shall evaluate the hazard identification and assessment and recommend for acceptance or
rejection of the PPE hazard identification and assessment finding to the line Head of
Department.

b) If the line Head of Department approves the recommendation to purchase the PPE, the
latest IWK Health and Safety Product Procedure shall be applied.

c) Any rejection of the recommendation shall require the line Head of Department to provide
justification to the Departmental/Corporate Health and Safety Committee.

d) Review all possible controls before deciding to use PPE.

e) Careful consideration must be given to comfort and fit. Departments will provide the user
with proper, well-fitted protective devices. PPE that fits poorly will not provide adequate
protection. Care should be taken to ensure that the right size is selected. Defective and
damaged equipment or PPE shall not be used.

f) Each immediate supervisor shall be responsible to periodically reassess the workplace PPE
requirement. If job hazards or PPE have changed, simply indicate this on the PPE Hazard
Identification and Assessment form and return to Health and Safety Section or contact the
Health and Safety Practitioner for re-evaluation.

g) After the equipment has been purchased and issued, employees and supervisors will be
required to attend the PPE training session.

2.7 Training.

2.7.1 Initial Training;

a) Supervisory;

This training session is provided by the Health and Safety Practitioner/supplier and is
intended for supervisory personnel.
 IWK/CORP/OSH/SOP/
CORPORATE HEALTH & SAFETY Doc. No.
PART 8/REV-01
Page No. 5 of 14
STANDARD OPERATION PROCEDURE
(SOP) Effective
1 July 2018
Date

The following information will be covered:

i) The importance of personal protective equipment;

ii) PPE legal requirement

iii) An overview of PPE Program which include:

 The importance of personal protective equipment;

 An overview of PPE Program;

 When PPE is necessary;

 What PPE is necessary;

 How to wear assigned PPE;

 Limitations of PPE and;

 The proper care, maintenance, useful life, and disposal of assigned PPE.

b) Employee;

This training session is department specific and is provided by the Health and Safety
Practitioner/Unit’s Section Head/PPE supplier. It is intended for supervisors and
employees. The following information will be covered:

a) The importance of personal protective equipment;

b) An overview of PPE Program;

c) When PPE is necessary;

d) What PPE is necessary;

e) How to wear assigned PPE;

f) Limitations of PPE and;

g) The proper care, maintenance, useful life, and disposal of assigned PPE.

2.7.2 Retraining;

a) Each affected employee shall demonstrate an understanding of the training and the
ability to use PPE properly before being allowed to perform work requiring the use of
PPE.

b) When the supervisor has reason to believe that any affected employee, who has
already been trained, does not have a clear understanding and skill required, the
 IWK/CORP/OSH/SOP/
CORPORATE HEALTH & SAFETY Doc. No.
PART 8/REV-01
Page No. 6 of 14
STANDARD OPERATION PROCEDURE
(SOP) Effective
1 July 2018
Date

supervisor shall see that the employee is retrained. Contact the nearest Health and
Safety Practitioner for questions or concerns.

c) Circumstances where retraining is required include, but are not limited to, situations
where:

i) Changes in the workplace or changes in the types of PPE to be used which

would render previous training obsolete or;

ii) Inadequacies in an employee's or supervisor’s knowledge in the use of the

assigned PPE;

iii) Any requirement by law.

d) When retraining occurs, a written certification that contains the name of each
employee trained, the date, and the subject of the certification is required.

2.8 Cleaning and maintenance.

a) PPE is a personal issuance and hence it shall be kept clean and properly maintained by the
employee assigned to the equipment.

b) Cleaning is particularly important for eye and face protection. Dirty or fogged lenses can
impair vision. PPE is to be inspected, cleaned, and maintained by employees at regular
intervals and as stated in the manufacture’s instructions.

c) PPE shall be stored at appropriate areas to ensure that it will not get damaged, stolen and
contaminated.

d) If the piece of PPE is in need of repair or replacement, it is the responsibility of the employee
to bring it to the immediate attention of his/ her supervisor. Do not use PPE if it is in need of
repair or if it is not able to perform its intended function.

e) Contaminated PPE, which cannot be decontaminated, must be disposed of in a manner that

protects employees from exposure to the hazard. Follow your department's procedures.

2.9 Useful life and disposal of PPE.

Useful life and disposal of the PPE will be determined as per:

a) Manufacturers recommendation or;

b) Decision made by the company.

2.10 Record keeping.

Records on PPE hazard assessment, training and retraining, employee record form and other
related document shall be retained for a period of seven (7) years. It shall be retained by the
department/unit office/contractor’s organization.
 IWK/CORP/OSH/SOP/
CORPORATE HEALTH & SAFETY Doc. No.
PART 8/REV-01
Page No. 7 of 14
STANDARD OPERATION PROCEDURE
(SOP) Effective
1 July 2018
Date

3. LAMPIRAN
3.1 Appendix 1: PPE Hazard Identification and Assessment Form

3.2 Appendix 2: Guidelines (Chart) for Eye and Face Protection

3.3 Appendix 3: Guidelines for Head, Foot, Hand, and Personal Protective Clothing Protection

3.4 Appendix 4: Employee PPE Record Form

 IWK/CORP/OSH/SOP/
CORPORATE HEALTH & SAFETY Doc. No.
PART 8/REV-01
Page No. 8 of 14
STANDARD OPERATION PROCEDURE
(SOP) Effective
1 July 2018
Date

Appendix 1
PPE HAZARD IDENTIFICATION AND ASSESSMENT

Job/JSA Title :_______________________ Team Members Name :___________________

Team Leader Name :_______________________ Health and Safety Practitioner :___________________
Department :_______________________ Date :___________________
Unit/Section :_______________________

HAZARDS*

Additional PPE

H&S Remarks
PPE signage
Existing PPE

requirement
Adequacy
Compression

Harmful Dust

(Yes/No)
Penetration

Biological
Radiation
Chemical

Electrical
Task

Others
Impact

Noise
Optical

* Please tick (√) for the appropriate hazard(s)

Prepared by: Confirmed by: Approved by:

Name & Position

Date
(Regional Manager/
Signature (Line Manager) Head of Section) (Head of Department)

Health & Safety Recommendation

Name & Position :

Signature :
Date :
 IWK/CORP/OSH/SOP/
CORPORATE HEALTH & SAFETY Doc. No.
PART 8/REV-01
Page No. 9 of 14
STANDARD OPERATION PROCEDURE
(SOP) Effective
1 July 2018
Date

Examples of hazards;

1) Impact - Fall, bump, smack, falling object or potential for dropping object

2) Penetration - Object, material or machinery that may cause punctures cuts and/or
abrasions

3) Compression - Machinery/heavy object that may roll over and crush or pinc pinch
feet/hand

4) Chemical - Chemical exposures (inhalation or contact with the skin and eyes)

5) Harmful Dust - Dust from grinding, sanding or other generation of airborne dust

6) Optical Radiation - Source of light radiation (welding, cutting, lasers, and high intensity lights)

7) Biological - Exposure to sewage, blood or other body fluids, or other biological

exposures

8) Noise - Excessive noise greater than 80 dBA (hair dryer)

 IWK/CORP/OSH/SOP/
CORPORATE HEALTH & SAFETY Doc. No.
PART 8/REV-01
Page No. 10 of 14
STANDARD OPERATION PROCEDURE
(SOP) Effective
1 July 2018
Date

Appendix 2:

PPE Selection Guidelines

Guidelines (Chart) for Eye and Face Protection

Some job activities/functions (not a complete list) for which eye protection should be routinely considered
are: laboratory, grass cutter, opening manhole, carpenter, electrician, machinist, mechanic and repairer,
fitter, assembler, sander, machine operator, welder, chemical operator and handler, network worker,
desludging team, and treatment workers. The following chart provides general guidance for the proper
selection of eye and face protection to protect against hazards associated with the listed hazard "source"
operations.

Eye and Face Protection Selection Chart

Source
IMPACT – Chipping, grass
cutting, grinding, chiseling,
mechanic and repairer,
electrician, assembler, opening
manhole, etc
BIOLOGICAL – Splash,
droplet, touch and mist
CHEMICALS – Acid and
chemicals handling
DUST – Grinding, sanding or
other airborne dust
LIGHT and/or RADIATION
Welding: Electric arc
Welding: Gas
Cutting, torch brazing, torch
soldering
Glare
Assessment of Hazard Protection
Flying objects, chips, particles, Flying objects, chips, particles,
sand, dirt, etc. sand, dirt, etc.
Raw sewage, scum, grease, Face shields, goggles, mask, and
sludge, etc. spectacles with side protection.
Mist/Airborne sewage Spectacles with side protection
Mask.
Splash Goggles, eyecup and cover
types. For severe exposure, use
face shield.
Irritating mists Special-purpose goggles.
Nuisance dust Goggles, mask, eyecup and face
shield
Optical radiation Welding helmets or shields.
Optical radiation Welding goggles or face shield.
Optical radiation Cutting goggles, spectacles or
welding face shield.
Poor vision Spectacles with shaded or
special purpose lenses, as
suitable.

Notes to Eye and Face Protection Selection Chart

1) Care should be taken to recognize the possibility of multiple and simultaneous exposure to a
variety of hazards. Adequate protection against the highest level of each of the hazards should
be provided. Protective devices can only provide limited protection.
2) Face shields should only be worn over primary eye protection (spectacles or goggles).
 IWK/CORP/OSH/SOP/
CORPORATE HEALTH & SAFETY Doc. No.
PART 8/REV-01
Page No. 11 of 14
STANDARD OPERATION PROCEDURE
(SOP) Effective
1 July 2018
Date

3) Filter lenses must meet the shade required. Tinted and shaded lenses are not that of filter lenses
unless they are marked or identified as such.
4) Persons whose vision requires the use of prescription lenses must wear either protective
devices fitted with prescription lenses or protective devices designed to be worn over regular
prescription eyewear.
5) Wearers of contact lenses must also wear appropriate eye and face protection devices in a
hazardous environment. It should be recognized that dusty and/or chemical environments may
represent an additional hazard to contact lens wearers.
6) Caution should be exercised in the use of metal frame protective devices in electrical hazard
areas.
7) Atmospheric conditions and the restricted ventilation of the protector can cause lenses to fog.
Frequent cleansing may be necessary.
8) Welding helmets or face shields should be used only over primary eye protection (spectacles or
goggles).
9) Non-side shield spectacles are available for frontal protection only, but are not acceptable eye
protection for the sources and operations listed for "impact."
10) Ventilation should be adequate, but well protected from splash entry. Eye and face protection
should be designed and used so that it provides both adequate ventilation and protects the
wearer from splash entry.
11) Protection from light radiation is directly related to filter lens density. Select the darkest shade that
allows task performance.
 IWK/CORP/OSH/SOP/
CORPORATE HEALTH & SAFETY Doc. No.
PART 8/REV-01
Page No. 12 of 14
STANDARD OPERATION PROCEDURE
(SOP) Effective
1 July 2018
Date

Appendix 3:

Guidelines for Head Protection

Head protection (helmets) is designed to provide protection from impact and penetration hazards caused
by specific work activities, environment and location. Head protection is also available which provides
protection from electric shock and burns.
Every worker exposed to fall, falling or flying object and blows on the head must be provided with and
must wear head protection. Some examples include: working at height, working below or in between
structures, and working below/around/with machinery or processes which might cause head injury, etc.
Some examples of occupations for which head protection should be routinely considered are: electrician,
mechanic/repairer/fitter, welder, warehouse and operational personnel involving construction, machinery
or processes.

Guidelines for Foot Protection

Safety shoes are capable to provide both impact and compression protection. Where necessary, safety
shoes can be obtained which provide puncture protection. Safety shoes with impact protection would be
required for handling materials or carrying out job activities where objects might fall onto the feet.
Safety shoes with compression protection would be required for work activities involving moving material
or equipment such as bulk rolls or around heavy pipes, which could potentially roll over an employee's
feet.
Safety shoes with puncture protection would be required where sharp objects such as nails, wire, tacks,
screws, large staples, scrap metal etc., could be stepped on by employees causing a foot injury and
likewise working in wet condition must be considered.
Some examples of occupations for which foot protection should be routinely considered are: electrician,
mechanic/repairer/fitter, welder, warehouse and operational personnel.

Guidelines for Hand Protection

Gloves are often relied upon to prevent cuts, abrasions, burns, and skin contact with contaminants and
chemicals. There is no one glove that provides protection against all potential hand hazards, and
commonly available glove materials provide only limited protection against many contaminants/chemicals.
Therefore, it is important to select the most appropriate glove for a particular application and to determine
how long it can be worn, and whether it can be reused.
It is also important to know the performance characteristics of gloves relative to the specific hazard
anticipated; e.g., chemical hazards, biological hazards, cut hazards, heat hazards, etc. Before purchasing
gloves, the employer should request documentation from the manufacturer that the gloves meet the
appropriate test standard(s) for the hazard(s) anticipated.

As long as the performance characteristics are acceptable, in certain circumstances, it may be more cost
effective to regularly change cheaper gloves than to reuse more expensive types; and, the work activities
of the employee should be studied to determine the level of protection required, frequency of usage and
the physical stresses that will be applied.
With respect to selection of gloves for protection against chemical hazards;
 IWK/CORP/OSH/SOP/
CORPORATE HEALTH & SAFETY Doc. No.
PART 8/REV-01
Page No. 13 of 14
STANDARD OPERATION PROCEDURE
(SOP) Effective
1 July 2018
Date

a) The toxic properties of the chemical(s) must be determined; in particular, the ability of the
chemical to cause local effects on the skin and/or to pass through the skin and cause
systemic effects;
b) Generally, any "chemical resistant" glove can be used for dry powders;
c) For mixtures and formulated products (unless specific test data are available), a glove should
be selected on the basis of the chemical component with the shortest breakthrough time,
since it is possible for solvents to carry active ingredients through polymeric materials; and,
d) Employees must be able to remove the gloves in such a manner as to prevent skin
contamination.

Guidelines for Personal Protective Clothing

Protection for the trunk, legs, arms and whole body can take many different forms, depending on the
hazard, as well as the degree. Types of clothing used for body protection may include:
1) Coveralls, overalls and aprons to protect against chemicals and other hazardous
2) Substances;
3) Cut resistant clothing to protect against machinery such as chain-saws.
4) High visibility clothing such as reflective vest to be provided to those working in or near roadways
exposed to traffic.
5) Life-jackets and buoyancy aids should be worn when there is a foreseeable risk of drowning when
working on or near water.
6) Safety harness is used when there is a foreseeable risk of falling from height of more than ten feet.

Guidelines for Hearing Protection

It is a legal requirement for an employer to ensure that employees are not exposed to noise levels
exceeding an 8-hour equivalent continuous sound pressure level of 85 db(A). The need for hearing
protection shall be assessed by implementing noise surveys in potential noise hazard areas. Types of
hearing protection may include:

1) Disposable hearing protection device:

A hearing protection device formed by packing a suitable material into or around the ear canal.
Disposable hearing protection devices are discarded after a single wearing.
2) Earplug :
A hearing protection device, other than disposable hearing protection devices, that is inserted into
the ear canal.
3) Earmuff :
A hearing protection device that covers the entire ear and is held in place by a suspension
system.
Factors to be considered during the selection:
1) The device must provide attenuation to a level not greater than 85 db (A).
2) Weight.
3) The clamping force for earmuffs.
4) Suitability for use with other personal protection equipment such as helmets, goggles, etc.
5) Acceptability to the wearer.
 IWK/CORP/OSH/SOP/
CORPORATE HEALTH & SAFETY Doc. No.
PART 8/REV-01
Page No. 14 of 14
STANDARD OPERATION PROCEDURE
(SOP) Effective
1 July 2018
Date

Appendix 4
EMPLOYEE PPE RECORD FORM

Name of
: Employee No. :
employee

Position : Department :

Unit/Section : Date :

Signature
Date PPE Item Status Size Quantity Comment
Recipient Issuer

Status: Commet (reason for replacement);

1) First issuance 1. Wear & tear
2) Replacement 2. Lost
3. Damaged
4. ineffective
5. Others: please specify

*This form is to be updated and maintained by the responsible person (PPE issuer)