1. What does ROM stand for when there is a project 1.

Result Oriented Monitoring

with external action or sg like that?
2. You are a project advisor and u notice an 2. Notify the programme committee and
irregularity, what do u do? wait for their guidance
3. INEA? 3. Innovation and Networks executive
agency
4. What’s a pre financing? 4. An advance payment
5. Who owns a pre financing? 5. The commission
6. What cannot be counted as administrative cost in 6. Expenditure related to
the EU budget? staff/Directive/Decision/Recommendation

7. What does the Ombudsman do? 7. Investigates maladministration by EU

bodies

8. EU decision making? 8. European Commission proposes, Council

and Parliament adopts.
9. What is fraud? 9. Deliberate action with the intention of
cheating.
10. Which ones are included in the Grant principles? 10. Transparency, non cumulative, co
financed, non discrimination, non
retroactive.
11. A low value grant? 11. Less or equal to 60k Euro
12. Which one is NOT a measure to secure EU funds? 12. during assessment, if you see that the
implementing party is managing good,
then the funding is well protected
13. Which one is not an EU programme? 13. World Food Programme
14. Which funds are managed with Shared 14. ERDF, ESF, CF, Maritime and Fisheries
Management? Fund and Agricultural Fund for Rural
Development or sg like that.
15. What does an executive agency do? 15. Manages programs
16. What is the M(A)FF? 16. Multi-Annual Financial Framework. A
Framework to mark the ceiling for the
annual budgets on what policy areas much
EU can spend
17. Which one is NOT an EU Structural and Investment 17. European asylum and migration fund
Fund?
18. The Critical Path Method (CPM) is a modelling 18. shortest necessary path for the planned
technique that uses a mathematically based activities
algorithm to calculate the total duration of a
project. CPM calculates:
19. In shared Management the EU implements the 19. Member States
budget together with:
20. What are the principles of shared management? 20. Sound financial management,
transparency, non-discrimination
21. The European Court of Auditors (what does it do) 21. audits EU’s finances

22. What is PRAG? 22. practical guide on contract procedures for

European Union external action
23. What is NOT a legal basis for funding an EU 23. EU Staff regulations
research program?
24. How is a grant awarded? 24. proposal or direct call
25. Who adopts the EU budget? 25. European Parliament and Council both in
equal footing
26. What does an executive agency NOT do? 26. Discuss strategy and policy
objectives/advice with Member States
27. Which statement is NOT true about the Charter of 27. The Charter applies to the Institutions of
Fundamental Rights of the European Union? the European Union and its member
states when implementing European
Union law.
28. Question on which answer (long answers) is 28. The contracts are concluded directly by
correct on control procedures in direct the European Commission acting on
management of procurement and grants in the behalf of the partner country. It draws up
field of external actions. shortlists and is responsible for issuing
calls for tenders and call for proposals,
publishing them, receiving applications
tenders and proposal, chairing evaluation
committees, deciding on the results of the
procedures, managing complaints and
signing contracts.
29. What are eligible costs? 29. Planned, justified, provable.
30. What are the actually incurred costs? 30. generated, invoiced and paid during the
duration of the project
31. When is the final payment given in a grant? 31. after review and approval of final report
and financial statement
32. What type of payments do EU grants have? 32. pre-financing, Interim Payment and Final
Payment
33. When an external audit takes place in a project? 33. During the lifecycle of the project

34. Definition of risk in project management 34. The uncertainties that will impact
the project
35. What does SMART mean? 35. Specific, Measurable, Achievable, Relevant
And Time-Based
36. What happens if during the evaluation of a grant it 36. You go to OLAF
turns out that the evaluator has a conflict of
interest

37. Which executive agencies manage Horizon 2020? 37. ERCEA, INEA, REA, EASME (ONLY)
38. What are the priorities of Horizon 2020? 38. excellent science, industrial leadership,
societal challenges
39. What does EASME stand for? 39. Executive Agency for Small and Medium-
sized Enterprises
40. What does the sound financial management of the 40. 3 Es (economy, efficiency, effectiveness)
EU budget include/mean?
41. Which of the following are systematically excluded 41. indirect costs from flat-rate /
from EU costs? depreciations / operational costs
42. Which is the basis for selecting projects for funding 42. independent experts evaluate proposals
by the European Commission? and make a list according to the published
award criteria
43. What is OLAF? 43. European Anti-Fraud Office
44. What is a Basic Act? 44. "Basic act" is the term to refer to the acts
affected by the posterior amendments
45. Which is NOT a Basic Act? 45. Recommendation
46. Definition of COI 46. Country of Origin Information
47. What is H2020 Program 47. funding programme for research and
innovation
48. What is the Renewable Energy Target for 2030? 48. 40%
49. What is the current period of EU MFF? 49. 2021/2027
50. What is EIT? 50. European Institute of Innovation &
Technology
51. What is CHAFEA? 51. Consumers, Health, Agriculture and Food
Executive Agency
52. When does the project manager assess the risks 52. During the whole project lifecycle
during the project life cycle?
53. Definition of whistleblower 53. Someone coming across information
about corruption
54. What is a Gantt chart? 54. A Gantt chart is a type of horizontal bar
graph that you use to plan and track
projects. It shows resources or tasks in a
time frame with a distinct beginning and
end.
55. When does the pre-financing payment occur? 55. A pre-financing payment will be
transferred to the beneficiary within 30
days of the date when the last of the two
parties signs the grant agreement or when
the grant decision is notified to the
beneficiary
56. What is the definition of co-financing 56. contribution EU funding makes to a
programme

57. Which is the correct sequence of phases to follow 57. initiation-planning-executing-closing

in managing a project?
58. With regard to grants and public procurement, are 58. No
losses as a result of exchange-rate fluctuations
considered eligible expenses?
59. For the same project the same beneficiary may 59. No
receive one grant or multiple grants?
60. the evaluation of the results of a project at
60. Ex post evaluation of a project is defined as?
the end of the implementation phase

61. You receive a letter from a grant beneficiary in 61. 15 days

your capacity as an EC project officer. What is your
reply deadline?
62. When managing a project, which of the following
factors are the principal constraints that should be
taken into account during implementation?
63. What are the different management modes?
64. What is direct management?
65. How does shared management work?
62. Cost, objectives and duration
63. Shared, Direct, Indirect
64. Projects carried on under the unique
management of the EC (or representative
agencies)
65. Joined administration between EC and
National authorities
66. What financial instruments are used in shared 66. financial instruments can be set up as
management with Member States? standalone funds or as sub-funds of a
holding fund
67. What is the 4 eyes principle? 67. The Four eyes principle is a requirement
that two individuals approve some action
before it can be taken.
68. What is a contingency reserve? 68. Fund for unforeseen expenses
69. What is conflict of interest? 69. A conflict of interest is a situation in which
a person or organization is involved in
multiple interests (no applied for even
older than 3 years in the past)
70. In an ongoing project, if you notice that an
70. report this to the Commission or directly
important part of the activities was not
to OLAF.
implemented, what do you do?
71. What is the last step of the grant cycle? 71. the Organization shall submit a payment
request for the balance, where applicable,
together with final report. If the balance is
negative, the payment of the balance
72. After the evaluation of a grant, what do you do takes the form of recovery
next? 72. communication wo winners & losers
73. What is the MEAT principle applied during 73. Lowest price, lowest cost, best price-
evaluations of projects? quality ratio
74. In what currency is the grant given out? 74. Euros
75. What are the principles of budget management? 75. nine general rules of unity, budgetary
accuracy, annuality, equilibrium, unit of
account (the euro), universality,
specification (each appropriation is
allocated to a particular kind of
expenditure), sound financial
management and transparency
76. Who is the product/property/goods owner in 76. The Contracting Authority
grants?
77. What to do if an external consultant who evaluate 77. The EC can dismiss the expert. Closing the
call of proposal has a conflict of interest? contract with him.
78. When can money for grants could be suspended? 78. Fraud (?)
79. What is the expenditure lifecycle? 79. overview of the Commission's financial
management, from the birth of an idea.
80. How does the dependency of activities work in 80. Linking dependent tasks helps you avoid
Critical Path Method? bottlenecks later in the project, when one
task can't start or finish until another has
been completed. 
81. Are financial instalments based on reports? 81. Yes
82. What is internal risk? 82. Risks arising from the events taking place
within the organization.
83. How does expert selection work? 83. Score/ Availability
(financial/professional/economical)
84. Project Evaluation Review Technique
84. What are the principles of evaluation?
85. Eligible Costs
85. What are actually incurred costs?
86. Human/Animal Rights; Data/Environment
Protection, Malevolence of Research
86. What are ethical concerns in grant management?
 Results and Compliance with EU laws
87. Bruxelles, Luxemburg
87. Where are EU institutions located? 88. European Personnel Selection Office
88. What is EPSO, and what does it do? 89. independent body of the European Union
89. What is the European Institute of Innovation and set up in 2008 to deliver innovation across
Technology? Europe.
90. central bank of the 19 European Union
countries
90. What is the European Central Bank?
91. Presidents: Commission, BCE, Parliament,
Council, Court of Auditors, General Court,
91. Who are the EU’s leaders?
Court of Justice. Presidency of Council.
92. Directorates-General
92. Acronyms of DGs
93. CERT, EPSO, Publication Office, EU School
93. What are the EU’s interinstitutional bodies? of Administration
94. EU Parliament, EU Council, EU Commission
94. Which are the three main EU institutions involved
in decision-making? 95. The court hears applications alleging that
95. What is the European Court of Human Rights? a contracting state has breached one or
more of the human rights enumerated in
the Convention or its optional protocols to
which a member state is a party.
96. Sustainable Growth
96. What is the biggest part/heading of the EU
budget? 97. The commitments refer to pledges to
97. What is the difference between a commitment and provide certain amounts of funding for
a payment? specific activities. Payments refer to the
estimated amounts needed for the period
of the budget based on the commitments
made.
98. 285 billion (2021)
98. How much is the EU budget?
99. EU Parliament + EU Council
99. Who adopts the EU budget? 100. Taxes, VAT, GNI, other
100. What are the sources of the EU budget? 101. EU members, Overseas Countries and
101. Which countries can apply for EU funding? Territories (OCT), Associated Countries
(AC), others. Except whom clearly
excluded.
102. ERDF, ESF, CF, EAFRD, EMFF
102. What are the European structural and investment
funds? 103. G, L, A, P – Governance, Lifecycle,
Artefacts, Processes
103. What are the 4 pillars of PM2? 104. Reductions may be applied in cases of
104. What happens if irregularities in a project are substantial error, irregularities or fraud,
detected? serious breach of obligations during the
award procedure, including improper
implementation of the action, submission
of false information, failure to provide
required information, breach of ethical
principles, etc. or in case of systemic and
recurrent errors, irregularities or
fraud/serious breach of obligations in
other grants that have a material impact
 on the grant.
105. What should the Architecture Office (AP) do in 105. Plays an advisor role on architecture
case of irregularities during a project aspects. Develops architecture standards
implementation? for projects.
106. If you have underperformance what do you do? 106. You don't go to OLAF but to your line
manager.