STANDARD 

TEMPLATE FOR SUPPLIER ONBOARDING TO HENKEL SYSTEM 
How to fill in the file (refer to page 2 for more information): 
1. Electronically fill in the required data for your company in latin alphabet
2. Print the document, sign and stamp it in the required fields
3. Scan the document as PDF version
4.  Send the document to your local contact person
Please note that the onboarding process can only be successfully triggered and completed if you fill out the template correctly. Please do not enter personal data in free-
text fields, unless it is absolutely necessary and the personal data is related to this business purpose only.

General Contact Data 
Supplier Name* 
as officially registered
Supplier Name 
*in local language characters (for China, Korea, Japan, Taiwan, HongKong)
Contact Person* 
first name, last name
Email* 
Telephone* 
Fax 

Address 
Street* 
Street 
*in local language characters (for China, Korea, Japan, Taiwan, HongKong)
Postal Code* 
P.O Box
City* 
City 
*in local language characters (for China, Korea, Japan, Taiwan, HongKong)
Country* 
Region (State) 
if applicable
Tax number* 
Tax 1 
Tax 2 
VAT Number* 

Bank Data* 
Bank Name 
Bank Country   
IBAN   
SWIFT code/ BIC 
Bank key 
Bank Account Number 
Bank currency 

*mandatory fields

Date  Place 

Company Stamp  Signature  

Please send a stamped, signed and scanned version of this template to your Henkel contact. In cases where no company stamp would exist, please indicate the
following in the "Company Stamp" box: Company Name, Legal Form of the Company, Address, and Telephone Number. 
 D O N O T P R I N T T H I S P A G E

STANDARD TEMPLATE GUIDE

THE ONE-PAGE GUIDE TO FILLING OUT THE STANDARD TEMPLATE

WHAT IS A STANDARD TEMPLATE?

The Standard Template is an Onboarding document to be filled-out by third-party suppliers which contains information such as their General Contact Information, Address, Tax or
VAT Number, Bank Data, Company Stamp, and Signature. This document is requested from suppliers by their respective Henkel Contact as part of the process in becoming
Henkel’s supplier. The Standard Template acts as a compliance requirement for the validation of the supplier’s provided information during onboarding.

HOW TO CORRECTLY FILL-IN THE TEMPLATE

#1 #2 #3 #4
ELECTRONICALLY FILL IN PRINT THE DOCUMENT, SCAN THE DOCUMENT SEND THE DOCUMENT
THE REQUIRED DATA SIGN AND STAMP IT IN THE AS PDF VERSION TO YOUR LOCAL
FOR YOUR COMPANY REQUIRED FIELDS CONTACT PERSON
IN LATIN ALPHABET

Ensure correctness and completeness of the
information you are providing. Any incomplete
information will be returned for review. Any
handwritten submissions will also be returned.
A signed and stamped document is required to
verify that the template was filled-out by the
supplier. In cases that no company stamp
would exist *, please indicate the following in
the “Company Stamp” box: Company Name,
Legal Form of the Company, Address, and
Telephone Number. In cases digital signatures
will be utilized, see guidelines below.
* Not applicable for China and Russia
The scanned standard template must be
completely filled-in, clear, and readable. The
document can be returned to the supplier
should there be any missing information such
as no company stamp, no signature, incomplete
information, or if the document is not readable.
To ensure a smooth processing of onboarding,
accomplish the document as soon as possible
and provide the completely-filled template to
your local Henkel contact person.

ADDITIONAL GUIDELINES FOR DIGITAL SIGNATURES: Digital Signatures with proper validation (e.g. Adobe Sign, DocuSign, and other trusted associations) can be accepted and considered as an alternative to inked signatures
for the following Henkel Countries: Austria (AT), Belgium (BE), Brazil (BR), Bulgaria (BG), Canada (CA), Croatia (HR), Czech Republic (CZ), Denmark (DK), Estonia (EE), Finland (FI), France (FR), Germany (DE), Greece (GR), Ireland (IE),
Italy (IT), Latvia (LV), Netherlands (NL), Norway (NO), Poland (PL), Portugal (PT), Serbia (RS), Slovakia (SK), Spain (ES), Sweden (SE), Switzerland (CH), United Kingdom (GB), United States of America (US).

ADDITIONAL TIPS IN FILLING OUT THE TEMPLATE

MAIN TIP #1 Do not forget to include your complete bank MAIN TIP #2 Be sure to send a stamped and signed MAIN TIP #3 The onboarding process can only be
details: bank name, bank key, account number, copy of the standard template to successfully triggered and completed
currency, IBAN, and SWIFT code (when applicable) your Henkel contact when you fill out the template correctly

ASIA PACIFIC LATIN AMERICA

HENKEL COUNTRIES: Australia (AU), China (CN), Hong Kong (HK), Indonesia (ID), Japan (JP), Korea (KR), Malaysia (MY), New Zealand HENKEL COUNTRIES: Argentina (AR), Brazil (BR), Chile (CL), Colombia (CO), Costa Rica (CR), Dominican Republic (DO), Ecuador (EC),
(NZ), Philippines (PH), Singapore (SG), Taiwan (TW), Thailand (TH), Vietnam (VN) Guatemala (GT), Mexico (MX), Peru (PE), Venezuela (VE)

LOCAL LANGUAGE VERSION: Always include in the standard template your general details in English and MANDATORY TAX DOCUMENTS: Along with the standard template for supplier onboarding, you must
in your local language (applicable for CN, KR, JP, TW, HK). For Japan suppliers, both the Kanji and Katakana provide your company’s Official Tax Document for verification purposes.
version of the Supplier Name are required. TAX NUMBER FIELD: If the tax data is incomplete, the standard template will be returned. You must include
BANK DATA IN STANDARD TEMPLATE: If the Bank details are incomplete, the standard template will be in the standard template your tax information under the Tax Number field. Please see the tax information
returned, or an official bank document will be requested for verification. Additional requirements: per country below for your guidance:
▪ For Australia, include the 6-digit Bank State Branch (BSB) code in the Bank Key field ▪ Argentina: Codigo Unico de Identificacion Tributaria (CUIT) ▪ Ecuador: Registro Unico Contribuyentes (RUC)
▪ For China, include the 12-digit China National Advanced Payment System (CNAPS) code in the Bank Key field ▪ Brazil: Cadastro Nacional da Pessoa Juridica (CNPJ) ▪ Guatemala: Numero de Identificacion Tributaria (NIT)
▪ Chile: Registro Unico Tributario (RUT) ▪ Mexico: Registro Federal del Contribuyentes (RFC)
▪ For Malaysia and Philippines, always include the SWIFT code
▪ Colombia: Numero de Identificacion Tributaria (NIT) ▪ Peru: Numero de Registro Unico de Contribuyentes (RUC)
▪ Costa Rica: Cedula ▪ Venezuela: Registro de Identificacion Fiscal (RIF)
▪ Dominican Republic: Registro Nacional de Contribuyentes (RNC)

CENTRAL & EASTERN EUROPE

HENKEL COUNTRIES: NON-CIS | Austria (AT), Bosnia & Herzegovina (BA), Bulgaria (BG), Croatia (HR), Czech Republic (CZ), Estonia (EE),
Hungary (HU), Latvia (LV), Lithuania (LT), Macedonia (MK), Montenegro (ME), Poland (PL), Romania (RO), Serbia (RS), Slovakia (SK),
Slovenia (SI), Ukraine (UA). CIS | Azerbaijan (AZ), Belarus (BY), Georgia (GE), Kazakhstan (KZ), Kyrgyzstan (KG), Moldova (MD), Russia (RU)
TAX OR VAT DATA IN STANDARD TEMPLATE: Along with your company’s VAT number, kindly provide
other tax information in the standard template as seen below:
▪ For Czech Republic and Slovakia, include the 8-digit Identifikačné Číslo Organizácie (IČO) or Company
Identification Number in the Tax Number field
BANK DATA IN STANDARD TEMPLATE: If the Bank details are incomplete, the standard template will be
returned, or an official bank document will be requested for verification. Always include the bank name and
the type of bank account (cuenta corriente/cuenta de ahorros) to avoid any delays during the onboarding.
Additional requirements:
▪ For Argentina, include the 22-digit Clave Bancaria Uniforme (CBU) in the Bank Account Number field
▪ For Brazil, include the Agency Code in the Bank Key field
▪ For Costa Rica, always include the IBAN in the IBAN field
▪ For Mexico, include the 18-digit Cuenta CLABE in the Bank Account Number field
▪ For Peru and Venezuela, include the 20-digit Código de Cuenta Interbancaria (CCI) in the Bank Account Number field

NORTH AMERICA
▪ For Romania, include the Nr. Registrul Comertului or Registry Number usually in the format J00/000/0000 in the Tax
Number Field

BANK DATA IN STANDARD TEMPLATE: If the Bank details are incomplete, the standard template will be
returned, or an official bank document will be requested for verification. Additional requirements: HENKEL COUNTRIES: United States of America (US), Canada (CA), Puerto Rico (PR)

▪ For all countries, include the correct BIC/Bank Key, SWIFT code, and IBAN
▪ For Russia, include the 9-digit БИК (BIC) code in the Bank Key field and the 20-digit КБК (KBK) code or the
Correspondent Bank Account*
* Correspondent Bank Account field (Корреспондентский счет) is available in the Russian version of the Standard Template
MANDATORY TAX DOCUMENTS: Along with the standard template for supplier onboarding, US and
Puerto Rico suppliers must provide their W9 Form. Canada and International suppliers must provide their
Value Added Tax (VAT) Number or W-8BEN-E Form**.
** Mandatory only for suppliers being onboarded in the US. You may verify this information with your Henkel contact if this is applicable on your end.
BANK DATA IN STANDARD TEMPLATE: If the Bank details are incomplete, the standard template will be

INDIA, MIDDLE EAST & AFRICA

returned, or an official bank document will be requested for verification. Additional requirements:
▪ For US and Puerto Rico, include the 9-digit Routing Number/ACH/ABA in the Bank Key field
▪ For Canada, include the Bank Institution Code and Transit Number in the Bank Key field
HENKEL COUNTRIES: Algeria (DZ), Egypt (EG), India (IN), Israel (IL), Kenya (KE), Madagascar (MG), Nigeria (NG), Saudi Arabia (SA),
South Africa (ZA), Tunisia (TN), Turkey (TR), United Arab Emirates (AE)

WESTERN EUROPE
TAX OR VAT DATA IN STANDARD TEMPLATE: Always include in the document your complete VAT or TAX
details. Additional requirements:
▪ For Algeria, include the 15-digit Numéro d Identification Fiscale (NIF) number in the Tax 1 field and include the
10-digit RC/N in the Tax 2 field HENKEL COUNTRIES: Belgium (BE), Denmark (DK), Finland (FI), France (FR), Germany (DE), Greece (GR), Ireland (IE), Italy (IT),
Luxemburg (LU), Netherlands (NL), Norway (NO), Portugal (PT), Spain (ES), Sweden (SE), Switzerland (CH), United Kingdom (GB)
▪ For Egypt, include the Tax Registration Number in the Tax 1 field and the Tax Office Name in the Tax 2 field
▪ For India, include the 15-digit GST identification number (GSTIN) in the VAT number field and the 10-digit
Permanent Account Number (PAN) in the Tax Number field TAX OR VAT DATA IN STANDARD TEMPLATE: Along with your company’s VAT number, please provide
▪ For Turkey, include the 10 or 11-digit Vergi Numarası (Tax Code) along with the Vergi Dairesi or V.D. (Tax Office) other tax information in the standard template as seen below:
▪ For France, include the 14-diget SIRET in the Tax 1 field and include the 9-digit SIREN/RCS in the Tax 2 field
BANK DATA IN STANDARD TEMPLATE: If the Bank details are incomplete, the standard template will be ▪ For Germany, include the 10 or 11-digit Steuernummer or Steuer-ID in the Tax Number field (optional)
returned, or an official bank document will be requested for verification. Additional requirements:
BANK DATA IN STANDARD TEMPLATE: If the Bank details are incomplete, the standard template will be
▪ For Algeria, include the 20-digit Relevé d'Identité Bancaire (RIB) details in the Bank Key field
returned, or an official bank document will be requested for verification. Additional requirements:
▪ For India, include the 11-digit Indian Financial System Code (IFSC Code) in the Bank Key field
▪ For Nigeria, include the 9-digit Sort Code in the Bank Key field ▪ For all countries, include the correct BIC/Bank Key, SWIFT code, and IBAN
▪ For Saudi Arabia and United Arab Emirates, always include the SWIFT code ▪ For Sweden, always indicate the bank name for the correct maintenance of your account
▪ For South Africa, include the 6-digit Universal Branch Code in the Bank Key field

For any additional questions, please reach out to your local Henkel contact person.