KEY TO SAMPLE TEST

Section 1: (50 marks)

1 B. Concise .. 11 A. Picking out.. 21 B. sincerity

2 B. Research 12 D. All are correct 22 B. Internal use
3 C. They … spoken 13 B. A briefing on… 23 A. Plainness
4 B. Findings 14 D. G-F-S-D 24 D. minimum …
5 C. Dear Ms. Barnett 15 C. Endorsement 25 C. Friendly and conversational
6 D. I’d like.. 16 B. Both of them
7 B. Formal and structured 17 D. 4-1-3-2
8 C. Letter head 18 D. How well…
9 D. Full-block style 19 A. Plain Paper
1 A. Yours Faithfully 20 A. Title page -contents-Executive..
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II. Section 2 (50 marks)

Part 1: Underline five phrases that make the email informal (10 marks)
Hi Steve
Don’t forget that we have a team meeting tomorrow morning at 11, as I told you yesterday. I have reserved the
conference room on the second floor. You should receive the latest figures from Chris this afternoon. Feel free
to ask any further information you require.
See you tomorrow
Bye
Paul

Part 2: Rewrite the mail to have it more formal (10 marks)

Dear Steve
I would like to remind you that we have a team meeting tomorrow morning at 11, as I told you yesterday. I
have reserved the conference room on the second floor. You should receive the latest figures from Chris this
afternoon. Don’t hesitate to ask any further information you require.
I look forward to seeing you tomorrow
Regards
Paul
Part 3: A letter of invitation (30 marks)

Suggested answer

Dear Colleagues, (1mark)

Re: Retirement Party for Mr Alexander Dowie (2marks)

This is to inform you that Mr Alex Dowie, the Director of IT Department, is retiring
on 25 January 2019. (4marks)

Mr. Alexander Dowie joined our company 20 years ago when the company was in its
initial years. (4marks) Ever since then, he has positively contributed towards the
success of this company. Besides, he has also been an exemplary leader. (4marks)

In order to say a formal “Good Bye” and to wish him luck (in his retirement)
(2marks), a farewell dinner is organized by the company at Ramdas Hotel, 45 Johnson
St, Kingston, Ontario on 25 January, from 6pm. (4marks) You and your spouse are
both invited to (attend) this party (event / occasion). (2marks)

Kindly RSVP by (responding to this email by) 18 January. We would appreciate

your presence in the party. (4marks)

Regards, (1mark)

Susan Miller (1mark)

Director – Human Resources (1mark)