Professional Documents
Culture Documents
1. It creates a solid foundation for the other management functions. You know
where to put your staff and how to distribute your resources (organizing), you know what
activities need to be done and how to lead (leading) and you will be able to identify whether
there is a need for corrective actions (controlling)
Planning: The process of setting objectives and determining how to accomplish them
Objectives and goals: Identify the specific results or desired outcomes that one intends
to achieve
Plan: A statement of action steps to be taken in order to accomplish the objectives
2. Steps of planning process:
1. Define your objectives—Identify desired goals or results in very specific ways.
2. Determine where you stand along with objectives—Evaluate your current
accomplishments relation with the desired results.
3. Develop premises regarding future conditions—Forecast future events.
4. Analyze alternatives and make a plan—Then list and evaluate possible activities.
5. Implement the plan and evaluate results—Take the plan into real practice, execute
it and measure your progress toward your goals.
The main focus in planning phase is objectives and goals.
3. Benefits of Planning
a. Planning Improves Focus and Flexibility
An organization with focus knows what it does best, its strengths and it knows the
needs of customers, and how to serve those needs well. A person with focus knows where he
or she wants to go in life and what his or her competencies are
An organization with flexibility is willing and able to change and adapt to shifting
circumstances without losing focus, and it operates with an orientation toward the future rather
than the past. An individual with flexibility adjusts career plans to fit new competencies,
developing opportunities as well as shifting market demands
b. Planning Improves Action Orientation
During planing phase, you are able to set your objectives and it helps focusing our
attention on priorities and avoiding the complacency trap— being being carried along by the
flow of events and lose track of the actual target
c. Planning Improves Coordination and Control
The individuals, groups, and subsystems’ efforts must be combined into meaningful
contributions to the organization.
Good plans will help coordinate the activities of individuals, groups, and subsystems to
achieve the common goals.
d. Planning and Time Management
Planning helps in terms of time management. Some tips for time management:
– DO say “no” to requests that distract from what you should be doing
– DO screen telephone calls, emails, and meeting requests
– DO prioritize your important and urgent work
– DO follow priorities; do most important and urgent work first
– DON’T let drop-in visitors instant messaging use up your time
– DON’T get bogged down in details that can be addressed later
– DON’T become calendar bound by letting others control your schedule