Ict 7 Q4

Information and Learning Activity Sheet W1-6 – ICT 7
MS POWERPOINT
CALABANGA NATIONAL HIGH SCHOOL

Sta. Cruz, Calabanga, Camarines Sur
School ID: 301952
Content Standard
Upon completing this course, you will be able to create and deliver engaging
multimedia presentations that convey the key points of your message using text,
graphics, and animations.
You will:
 Identify the basic features and functions of PowerPoint
 Create, save, and open an existing presentation
 Develop a PowerPoint presentation
 Perform advanced text editing operations
 Add graphical elements to your presentation
 Prepare to deliver your presentation
LAS 1: Getting Started with PowerPoint

Introductory Concept
PowerPoint is a software program used to create presentations. People
use it to make overhead transparencies or to do on-screen presentations using a
projector interfaced to the computer. PowerPoint comes with built-in background
designs, colors, special effects, artwork, font styles, and even ways of animating.
THE MS POWERPOINT 2016 INTERFACE

A
L
B M
F
C
D
CALABANGA NATIONAL HIGH SCHOOL G H I J
Sta. Cruz, Calabanga, Camarines Sur K
School ID: 301952
PARTS OF MS FUNCTION
POWERPOINT 2016
A. Quick Access The Quick Access Toolbar lets you access common
Toolbar commands no matter which tab is selected. You can
customize the commands depending on your preference.
B. Ribbon The Ribbon contains all of the commands you will need to
perform common tasks in PowerPoint. It has multiple tabs,
each with several groups of commands.
C. Slide Navigation The slide navigation pane allows you to view and organize
Pane the slides in your presentation.
D. Slide Here, you can quickly see the total number of slides in
Number your presentation, as well as which slide you are viewing.
Indicator
E. Ruler The Ruler is located at the top and to the left of your current
slide. It makes it easy to align text and objects on your slide.
F. Slide Pane Here, you can view and edit the selected slide.
G. Notes Click Notes to add notes to your current slide. Often
called speaker notes, they can help you deliver or prepare
for your presentation.
H. Comments Reviewers can leave comments on any slide.
Click Comments to view comments for the current slide.
I. Slide View Options There are four ways to view a presentation. Simply click a
command to select the desired view.
J. Zoom Control Click and drag the slider to use the zoom control. The
number to the right of the slider reflects the zoom
percentage.
K. Vertical & The scroll bars allow you to scroll up and down or side to
Horizontal Scroll side. To do this, click and drag the vertical or horizontal
Bars scroll bar.
L. Tell Me The Tell me box works like a search bar to help you quickly find
tools or commands you want to use.
M. Microsoft Account From here, you can access your Microsoft
account information, view your profile,
and switch accounts.

School ID: 301952
The Ribbon and Quick Access Toolbar are where you will find the commands to
perform common tasks in PowerPoint. Backstage view gives you various options
for saving, opening a file, printing, and sharing your document.
The Ribbon
PowerPoint uses a tabbed Ribbon system instead of traditional menus. The

Ribbon contains multiple tabs, each with several groups of commands. For
example, the Font group on the Home tab contains commands for formatting text
in your document.
Some groups also have a small arrow in the bottom-right corner that you can
click for even more options.
The Quick Access Toolbar
Located just above the Ribbon, the Quick Access Toolbar

lets you access common commands no matter which tab
is selected. By default, it includes the Save, Undo, Redo,
and Start From Beginning commands. You can add other
commands depending on your preference.

School ID: 301952
The Ruler, Guides, and Gridlines
PowerPoint includes several

tools to help organize and
arrange content on your slides,
including the Ruler, guides,
and gridlines. These tools make
it easier to align objects on your
slides. Simply click the check
boxes in the Show group on
the View tab to show and hide
these tools.
Zoom and other view options

To zoom in or out, click and drag the zoom control slider in the bottom-right
corner of the PowerPoint window. You can also select the + or - commands to
zoom in or out by smaller increments. The number next to the slider displays the
current zoom percentage, also called the zoom level.
PowerPoint has a variety of viewing options that change how your presentation is
displayed. You can choose to view your presentation in Normal view, Slide
Sorter view, Reading view, or Slide Show view. You can also zoom in and
out to make your presentation easier to read.
Backstage view
Backstage view gives you various options
for saving, opening, printing, and sharing
your presentations. To access Backstage view,
School ID: 301952
click the File tab on the Ribbon.
A. Back to PowerPoint
A D. Open
You can use the arrow to close From here, you can open recent
Backstage view and return to BB presentations, as well as
PowerPoint. C presentations saved to your
Info
B. D OneDrive or on your computer.
The Info pane will appear
whenever you access E. Save and Save As
Backstage view. It contains E
information about the current Use Save and Save As to save your
presentation. F presentation to your computer or to
G your OneDrive.
C. New
E
From here, you can create a newH E
blank presentation or choose from F. Print

E
I
a large selection of templates.
E
From the Print pane, you can change
G. Share
J the print settings and print your
K E
presentation. You can also see a
From here, you can invite people to preview of your presentation.
view and collaborate on your E
presentation. You can also share J. Account

your presentation by emailing it as
an attachment. From the Account pane, you can
access your Microsoft account
H. Export information, modify your theme and
You can choose to export your background, and sign out of your
workbook in another format, such as account.
PDF/XPS or PowerPoint 97-2003.
K. Options
I. Close Here, you can change various
Click here to close the current PowerPoint options, settings, and
presentation. language preferences.

School ID: 301952
Activity #1
Directions: Based on the image, answer the questions that follow.
1. I am currently working on the _______________ tab.

2-3. Give two (2) groups under this tab. ________________ and
__________________
4. The zoom control says that my screen is _____ percent.
5. Based on my slide navigation pane, there are how many slides? _________
Activity #2
Directions: Give atleast 3 occupations/jobs that uses MS Powerpoint.
Elaborate how the said software helps these occupations in doing
their respective work.

School ID: 301952
LAS 2: Create, save, and open an existing presentation

It's important to save your presentation whenever you start a new project or
make changes to an existing one. Saving early and often can prevent your work from
being lost. You'll also need to pay close attention to where you save the presentation
so it will be easy to find later.
To save a presentation
1. Locate and select the Save command on the Quick Access Toolbar.
2. If you're saving the file for the first time, the Save As pane will appear
in Backstage view.
3. You'll then need to choose where to save the file and give it a file name.
Click Browse to select a location on your computer.

School ID: 301952
4. The Save As dialog box will appear. Select the location where you want
to save the presentation.
5. Enter a file name for the presentation, then click Save.
6. The presentation will be saved. You can click the Save command again
to save your changes as you modify the presentation.
NOTE: You can also access the Save command by pressing Ctrl+S on your keyboard.
To open an existing presentation
In addition to creating new

presentations, you'll often need to
open a presentation that was
previously saved. Select
the File tab to go to Backstage
view, then click Open.
1. Click Browse. Alternatively, you can choose OneDrive to open files

stored on your OneDrive.

School ID: 301952
2. The Open dialog box will appear. Locate and select your presentation,
then click Open.

School ID: 301952
Understanding Slides and Slide Layouts
When you insert a new slide, it will usually have placeholders to show you where
content will be placed. Slides have different layouts for placeholders, depending on the
type of information you want to include. Whenever you create a new slide, you'll need to
choose a slide layout that fits your content.
Placeholders can contain different types of content, including text, images, and videos.
Many placeholders have thumbnail icons you can click to add specific types of
content. In the example below, the slide has placeholders for the title and content.

School ID: 301952
Presentation Views
A. N o r m a l V i e w
Normal view is always the
default view when you open
PowerPoint. It consists of
three main areas. These are:
1. Current Slide
2. Thumbnails
3. Notes
This will be where you will spend most of your time as it is the main
editing interface. You have a large area to work in, with a quick view
of other slides in your deck. And you can quickly add and see notes
for each slide.
W hen in normal v iew you have access to the full toolbar. This allows
you to insert content, add transitions and animations, set up the
slide show etc.
B . O u t l i n e V i ew
Outline view allows you to see an

outline of the presentation that you
are creating. You can also work
within the outline view. It contains
three main areas. These are:
1. Current Slide
2. Outline
3. Notes
You can do everything that you can normally do within the normal
view. Add text, images and add transitions and animations. The
outline area was designed to hold text only.
You will be able to see the slide content within the out line pane
howev er it is important to note that you will only be able to see the
t ext. If t here is no text on t he slide t hen it will be empt y within t he
outline area.

School ID: 301952
C. Slide Sorter View

Slide sorter view does exactly what
it says on the tin, it allows you to
sort slides. The two prev ious
views, Normal and Outline, were
brok en down into three areas.
Slide sorter view only has one
area. That is the slide sorter area
or work area.
The main aim of the slide sorter view is to help you arrange your
slides in a quick and easy way.
W hen in slide sorter v iew you will not hav e access to the full set of
tools within PowerPoint. The following list will give you a better idea
as to what you can do:
 Add/remove slides
 Add/remove sections
 Set up a summary zoom
 Chose a slide design
 Set slide transitions
 Set up a slide show
D . N o t e s P a g e V i ew
The notes page view allows you
to v iew create notes that are
relevant to each slide within the
slide deck. You are not able to
mak e direct changes to the slide
itself but you can double-click
the image of the slide to go
straight to normal view.
W hen you are in notes view you are

able to add written notes which you
can then see when you are in
presenter view. If you s elect the
notes page when in the printing
options you will be able to print the
notes that you write here.

School ID: 301952
Along with text, you can also add images and shapes to the notes
section. These would also be printed out.
E . R e a d i n g V i ew
Reading v iew allows you to run

through your presentation as a
presentation. You cannot make any
changes when you are in reading
view.
Reading v iew is very similar to

running your presentation as a
slideshow. There are only a few
simple controls to run through the
presentation. Y ou can go forward
and backwards.
Activity #1
Directions: Determine by putting a (/) mark which p r e s e n t a t i o n v i e w c a n d o
the following actions.
Slide Notes
Normal Outline Reading
Action Sorter Page
View View View
View View
1. Adds written
notes
2. Choose a slide
design
3. Shows outline of
the presentation
4. Displays the
main editing
interface
5. Adds objects
notes section

School ID: 301952
Activity #2
Directions: Determine the names of the slide layouts.
1. _____________________
2. _____________________
3. _____________________
4. _____________________
5. _____________________

School ID: 301952
Performance Task
Directions: If computer is available, create a short video tutorial on how to create, save, and
open an existing presentation. If not, create an essay on the steps of how to create,
save, and open an existing presentation.
Criteria:
Content - 50%
Clarity - 25%
Delivery - 25%
100%
References:
https://www.oncl.com/outline.asp?ccode =wpp116
https://edu.gcfglobal.org/en/powerpoint2016/getting-started-with-powerpoint/1/
h t tps :/ /po werp o in t t ra in in g.on lin e /po we rpo in t - tuto r ia ls /unde rs tand - the -
d if fe ren t -v ie ws - in -po we rpo in t/
OBSERVE HEALTH PROTOCOLS AT ALL TIMES
Prepared by:
ABIGAIL C. BADIOLA
Subject Teacher

School ID: 301952
LAS 3: Adding/ Editing text to a placeholder

 To add text to a text placeholder on a slide, do the following:
 Click inside the placeholder, and then type or paste the text.
Note: If your text exceeds the size of the placeholder, PowerPoint reduces the font size and line
spacing incrementally as you type to make the text fit.
How to Text on a Microsoft PowerPoint Slide
It's easy to edit text on a Microsoft PowerPoint slide.
This feature works the same in all modern versions of Microsoft PowerPoint: 2010, 2013, and 2016.
1. Use your mouse to select the text you want to change.
2. Press Delete.

School ID: 301952
3. Type your new text.
Activity #1
Make a draft of your first MS Powerpoint presentation. It will contain the
following: Each slide must contain atleast 4 sentences.
Slide 1: Getting to know (your name)
Slide 2: My Family
Slide 3: My Parents
Slide 4: My Siblings
Slide 5: My Hobbies

School ID: 301952
Activity #2: Performance task

1. Open MS Powerpoint.
2. Type your draft on Activity 1.
3. Save your file using filename, (YOUR LASTNAME_ACTIVITY1)
LAS 4: Formatting Text

Formatted text can draw your audience's attention to specific parts of a presentation
and emphasize important information. In PowerPoint, you have several options for
adjusting your text, including size and color. You can also adjust the alignment of the
text to change how it is displayed on the slide.
J I H
A B B
B G
B B
C D E F
B B B B

School ID: 301952
ICON NAME FUNCTION

A. FONT Use the drop-down menu to change the font of the selected
text.
B. FONT STYLE Use the font style commands to
apply bold, italic, underline, shadow, or strikethrough to
the selected text.
C. CHARACTER Adjusts the spacing between characters
SPACING
D. CHANGE CASE Quickly change the case of the selected text
E. FONT COLOR Changes the text color.
F. HORIZONTAL Aligns your text to the left, center, or right of a placeholder or
TEXT text box
ALIGNMENT
G. ALIGN TEXT Aligns your text at the top, middle, or bottom of a
placeholder or text box.
H. TEXT This command allows you to change the direction of your
DIRECTION text.
I. BULLETED AND Some placeholders format text as a bulleted list by default.
NUMBERED Click the Bullets or Numbering commands to create a new
LISTS STYLES list, or click the drop-down arrows to choose the list style.
J. FONT SIZE Choose the font size of the selected text from the drop-down
menu, or use the Increase Font Size and Decrease Font
Size commands to increase or decrease the size.
Activity #1
Directions: Identify the following formatting icons/options.
1. 4.
____________________ ____________________
2. 5.
___________________________________________________________
3.
____________________

School ID: 301952

1. Open your Activity 1.
2. Format your text:
a. Titles must be Bookman Old Style, bold, blue, size 45,
UPPERCASE
b. Other text must be Arial, size 32, black, sentence case
LAS 5: Adding Graphical Elements to Your Presentation
Objects are any element that you can add in PowerPoint. Any element within a
slideshow is an object. You must add these elements to your slideshow before
you can see them.
The "Insert" tab is where you'll find any object that you want to add in
PowerPoint. Since any addition to a slide is considered an object, you'll notice
that there are numerous options in the "Insert" tab.
Here are some of the objects being inserted in MS Powerpoint:
PowerPoint displays six icons in the center of

the slide, which represent the objects that you
can add. The main "Insert" tab has all available
objects, but these six icons represent the
majority of objects that you'll use in your
presentations.
1. TEXT
Text is a collection of words or letters that are
understandable by the reader. It may be
composed of letters/numbers/special characters. They
make up a majority of the objects added to a presentation,

School ID: 301952
because they are the text and messages displayed to users on

your slides. On a computer, text is added, viewed, edited, and
modified. Click inside the placeholder, and then
type or paste the text.
2. TEXT BOX
Use text boxes to place text anywhere on a slide, such
as outside a text placeholder. For example, to add a
caption to a picture, create a text box and position
it near the picture.
To add text to a text box that anyone can edit, in Normal view,
click inside the text box, and then type or paste the text.
3. WORD ART
WordArt creates decorative text that can be used to add
interest to a document. When WordArt is inserted in a
presentation, it becomes an object that you can move
and rotate in any direction. To add WordArt to your
presentation click on the WordArt button located in the
Text group of the Insert tab. Click on the style of your
choice from the WordArt Gallery window which appears.
4. CLIP ART
PowerPoint provides many ways to insert clip art or graphic
into a slide. To insert a clip art image choose a slide layout
that has a content placeholder. Click the Insert Clip Art button
in the placeholder.The Clip Art Task pane displays on the right
side of the screen.
Enter a word that describes the clip art that you want in the text box labeled “Search for,”
and click Go. Graphics that are similar to the word that you entered in the search box will
appear in the task pane.
5. SMART ART
SmartArt allows you to create really dynamic illustrated text!
There are 7 basic types of SmartArt to choose from.
When you choose to add a SmartArt object you will work

in two panes. As you add text on the left side pane, the
text is transferred into SmartArt design. You can add
or remove bulleted points to suit your own needs.

School ID: 301952
6. SHAPES
By clicking on the Insert tab and then Shapes in the Illustrations group
you can draw a variety of shapes, straight lines, free-form lines, or
pre-designed shapes and lines.
7. PICTURES
When you click the "Pictures" option in the main menu, a Windows dialog
box opens asking you to choose a file from your local drive. This can be any
image file stored on your computer. Double-click the image that you want
to add to a slide, and it's auto-sized for the slide and displayed.
8. TABLE
PowerPoint has a table object where you can create a list of
values similar to the way you work with Excel. You can make
a simple table by clicking the first icon in the object list.
After you choose the number of rows and columns, click "OK"
and a table is created in the selected slide.
9. CHART
The chart object button is the second one listed on a new slide.
Click it and PowerPoint displays a window where you select
a chart type.
10. VIDEO
PowerPoint allows you to insert a video directly into your
presentation. You can even edit the video within PowerPoint
and customize its appearance with a video style.
From the Insert tab, click the Video drop-down

arrow and select Video from File.

School ID: 301952
Locate and select the

desired video file, then click Insert.
11. AUDIO
You can add audio, such as music, narration, or sound
bites, to your PowerPoint presentation. To record and
hear any audio, your computer must be equipped with
a sound card, microphone, and speakers.
From the Insert tab, click the Audio drop-down

arrow and select Audio on my PC.
In the Insert Audio dialog box, select the audio file
you want to add.
12. HEADERS AND FOOTERS

Headers and footers are the content that can be seen in the upper and lower margins of
a slide. Headers are useful if you have a page number or title for your slide since they
display at the top of a slide. Footers display at the very bottom of a slide. Footers are
beneficial if you have a copyright message or legal information that you must show on
every slide regardless of its topic and content.
13. LINKS AND COMMENTS

Miscellaneous texts are also considered objects in PowerPoint. Most people consider
links as just another part of the text displayed in a presentation. However, links are also
considered an object when working with PowerPoint presentations. Comments would be
considered another miscellaneous object in PowerPoint. Comments are the bubble
cloud sections of a PowerPoint slide that indicate another user has made a statement on
the slide. Comments are often used during revisions when you have more than one
person editing and writing a PowerPoint presentation.
Activity #1
Directions: Identify the different graphical element being shown.
1.
4.
2.
3. 5.

School ID: 301952

2. Insert appropriate elements depending on the content of the slide.
3. Add one more slide. Type “My Favorite Song” as title.
4. Insert audio/video/link of your favorite song.
LAS 5: SLIDE TRANSITION
If you have ever seen a PowerPoint presentation that had special effects
between each slide, you've seen slide transitions. A transition can be as simple as
fading to the next slide or as flashy as an eye-catching effect. PowerPoint makes it
easy to apply transitions to some or all of your slides, giving your presentation a
polished, professional look.
There are three categories of unique transitions to choose from, all of which can
be found on the Transitions tab.
 Subtle: These are the most basic types of transitions. They use simple animations to
move between slides.
 Exciting: These use more complex animations to transition between slides. While
they're more visually interesting than Subtle transitions, adding too many can make
your presentation look less professional. However, when used in moderation they
can add a nice touch between important slides.
 Dynamic Content: If you're transitioning between two slides that use
similar slide layouts, dynamic transitions will move only the placeholders, not the
slides themselves. When used correctly, dynamic transitions can help unify your
slides and add a further level of polish to your presentation.

School ID: 301952
TO APPLY A TRANSITION:
Select the desired slide from the Slide Navigation pane.

This is the slide that will appear after the transition.
1. Click the Transitions tab, then locate the

Transition to This Slide group. By default,
None is applied to each slide.
2. Click the More drop-down arrow to display

all transitions.
3. Click a transition to apply it to the selected slide. This will automatically preview the
transition.

School ID: 301952
You can use the Apply To All command in the Timing group to apply the same transition
to all slides in your presentation. Keep in mind that this will modify any other transitions
you've applied.
Try applying a few different types of transitions to various slides in your presentation. You
may find that some transitions work better than others, depending on the content of your
slides.
Activity #1: MATCH ME UP!

Directions: Match Column A with Column B. Write the letter of your chosen
answer.
1. Exciting A. applies the same transition to all slides
2. Subtle B. the tab where all transitions can be found
3. Transition C. it makes the transition faster or slower
4. Transitions Tab D. special effects between each slide

5. Apply to All E. the basic types of transitions
F. more complex transition between slides

2. Choose a transition for your slides.
3. Apply it to all of your slides.

School ID: 301952
LAS 6: ANIMATION
In PowerPoint, you can animate text and objects such as clip art, shapes, and pictures.
Animation—or movement—on the slide can be used to draw the audience's attention to
specific content or to make the slide easier to read.
THE FOUR TYPES OF ANIMATIONS

There are several animation effects you can choose from, and they are organized into
four types.
 Entrance: These control how the object
enters the slide. For example, with the
Bounce animation the object will "fall"
onto the slide and then bounce several
times.
 Emphasis: These animations occur while
the object is on the slide, often triggered
by a mouse click. For example, you can
set an object to spin when you click the
mouse.
 Exit: These control how the object

exits the slide. For example, with
the Fade animation the object will
simply fade away.
 Motion Paths: These are similar to

Emphasis effects, except the object
moves within the slide along a
predetermined path, like a circle.

School ID: 301952
To apply an animation to an object:

1. Select the object you want to animate.
2. On the Animations tab, click the More drop-down arrow in
the Animation group.
3. A drop-down menu of animation effects will appear. Select the desired

effect.
4. The effect will apply to the object. The object will have a
small number next to it to show that it has an animation. In the Slide
pane, a star symbol also will appear next to the slide.

School ID: 301952

2. Choose animations for your elements.
References:
https://support.microsoft.com/en-us/office/add-text-to-a-slide-11b8b646-f775-4b77-a512-
ca51bb54b26c
https://www.webucator.com/article/how-to-edit-text-on-a-microsoft-powerpoint-slide/
https://edu.gcfglobal.org/en/powerpoint2016/getting-started-with-powerpoint/1/
OBSERVE HEALTH PROTOCOLS AT ALL TIMES

School ID: 301952

Ict 7 Q4

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Information and Learning Activity Sheet W1-6 – ICT 7

CALABANGA NATIONAL HIGH SCHOOL

LAS 1: Getting Started with PowerPoint

THE MS POWERPOINT 2016 INTERFACE

CALABANGA NATIONAL HIGH SCHOOL

PowerPoint uses a tabbed Ribbon system instead of traditional menus. The

The Quick Access Toolbar

Located just above the Ribbon, the Quick Access Toolbar

CALABANGA NATIONAL HIGH SCHOOL

The Ruler, Guides, and Gridlines

PowerPoint includes several

Zoom and other view options

click the File tab on the Ribbon.

From here, you can create a newH E

blank presentation or choose from F. Print

presentation. You can also share J. Account

CALABANGA NATIONAL HIGH SCHOOL

1. I am currently working on the _______________ tab.

CALABANGA NATIONAL HIGH SCHOOL

LAS 2: Create, save, and open an existing presentation

CALABANGA NATIONAL HIGH SCHOOL

To open an existing presentation

In addition to creating new

1. Click Browse. Alternatively, you can choose OneDrive to open files

CALABANGA NATIONAL HIGH SCHOOL

CALABANGA NATIONAL HIGH SCHOOL

Understanding Slides and Slide Layouts

CALABANGA NATIONAL HIGH SCHOOL

Outline view allows you to see an

CALABANGA NATIONAL HIGH SCHOOL

C. Slide Sorter View

W hen you are in notes view you are

CALABANGA NATIONAL HIGH SCHOOL

Reading v iew allows you to run

Reading v iew is very similar to

CALABANGA NATIONAL HIGH SCHOOL

CALABANGA NATIONAL HIGH SCHOOL

OBSERVE HEALTH PROTOCOLS AT ALL TIMES

CALABANGA NATIONAL HIGH SCHOOL

LAS 3: Adding/ Editing text to a placeholder

How to Text on a Microsoft PowerPoint Slide

It's easy to edit text on a Microsoft PowerPoint slide.

1. Use your mouse to select the text you want to change.

CALABANGA NATIONAL HIGH SCHOOL

3. Type your new text.

CALABANGA NATIONAL HIGH SCHOOL

Activity #2: Performance task

LAS 4: Formatting Text

CALABANGA NATIONAL HIGH SCHOOL

ICON NAME FUNCTION

CALABANGA NATIONAL HIGH SCHOOL

Activity #2: Performance task

LAS 5: Adding Graphical Elements to Your Presentation

Here are some of the objects being inserted in MS Powerpoint:

PowerPoint displays six icons in the center of

CALABANGA NATIONAL HIGH SCHOOL

because they are the text and messages displayed to users on

When you choose to add a SmartArt object you will work

CALABANGA NATIONAL HIGH SCHOOL

From the Insert tab, click the Video drop-down

CALABANGA NATIONAL HIGH SCHOOL

Locate and select the

From the Insert tab, click the Audio drop-down