DME OJT Guidelines V1

1
MEng 200a- Guidelines on the Conduct of On-the Job Training
MEng 200a
On-the Job Training
(OJT) Guidelines
DME On-the-Job Training Guidelines
College of
ENGINEERING AND
TECHNOLOGY
Department of
MECHANICAL ENGINEERING
Vision: A globally competitive university for science, technology, and environmental conservation.
Mission: Development of a highly competitive human resource, cutting-edge scientific knowledge
and innovative technologies for sustainable communities and environment.
This page is intentionally left blank
ii
Vision
A globally competitive university for science, technology, and

environmental conservation
Mission
Development of a highly competitive human resource, cutting-

edge scientific knowledge and innovative technologies for
sustainable communities and environment.
Quality Policy
The Visayas State University (VSU) is a higher education institution created by law to
provide excellent instruction, conduct relevant research and foster community
engagement that produce highly competent graduates necessary for the development
of the country. Toward this end, we, at the Visayas State University, commit to:
1. produce highly competent, quality and world-class manpower in science and
technology (S&T), especially for agriculture, environmental management and
industry who are proficient in communication skills, critical thinking and
analytical abilities,
2. generate and disseminate relevant knowledge and technology that lead to
improved productivity, profitability and sustainability in agriculture, environment
and industry,
3. satisfy the needs of the industry, the community and government sector who
are in need of quality graduates and technology ready for commercialization
through the establishment, operation, maintenance and continuous
improvement of a Quality Management System which is aligned with the
requirements of ISO 9001:2015.
It shall be the policy of the university that the quality policies and procedures are
communicated to and understood by all faculties, staff, students and other
stakeholders and that the system shall be continually improved for their relevance and
effectiveness.
Guidelines on the Conduct of
MEng 200
On- the-Job Training (OJT)
iv
Table of Contents
VISION .................................................................................................................................................. II
MISSION ............................................................................................................................................... II
QUALITY POLICY .................................................................................................................................. II
TABLE OF CONTENTS.......................................................................................................................... IV
CHAPTER 1 ..................................................................................................................................... 6
1.1. Pre-requisite Courses of MEng 200a ............................................................................ 6

1.2. Enrollment of the Subject MEng 200a .......................................................................... 6
1.3. Application and Acceptance of the On-the-Job Training ........................................... 6
1.4. Preparation of Required Documents for On-the-Job Training .................................. 7
1.5. Appointment and Role of the OJT Coordinator ........................................................... 7
CHAPTER 2 ..................................................................................................................................... 9
2.1 Duties and Responsibilities of the Student while OJT ................................................ 9

2.2 Duties and Responsibilities of the OJT Adviser .......................................................... 9
2.3 Duties and Responsibilities of the Company ............................................................... 9
CHAPTER 3 ................................................................................................................................... 11
3.1 Formalities and Style ........................................................................................................... 11

3.1.1 Margin, paper size, and general format ................................................................. 11
3.1.2 Heading Format ......................................................................................................... 11
3.1.3 Caption ........................................................................................................................ 12
3.1.4 Page Number, Image/Figure, and Tables .............................................................. 12
3.2 Contents of OJT Manuscripts ............................................................................................. 13
3.2.1 Preliminary Pages ............................................................................................................ 13
3.2.2 Main Body of the OJT Manuscripts ............................................................................... 13
3.2.2.1 Chapter 1 Introduction ................................................................................................. 13
3.2.2.2 Chapter 2 Work Activities ............................................................................................ 13
3.2.2.3 Chapter 3 Discussion ................................................................................................... 13
3.2.2.4 Chapter 4 Summary and Recommendations ........................................................... 15
3.2.2.5 List of References ......................................................................................................... 15
3.2.2.6 Appendices .................................................................................................................... 15
3.3 Approval and Acceptance of the Manuscript .................................................................... 15
3.4 Guideline in the Preparation of Rubrics for OJT Manuscript ......................................... 16
CHAPTER 4 ................................................................................................................................... 20
4.1 OJT Presentation Rubrics ................................................................................................... 20

4.2 Grading System ........................................................................ Error! Bookmark not defined.
1 CHAPTER 1
2 ACTIVITIES PRIOR THE CONDUCT OF ON-THE-JOB TRAINING
3 As a requirement for the Bachelor of Science in Mechanical Engineering (BSME) curriculum,

4 the students in this degree program are required to conduct field practice (on-the job training
5 or industry immersion program) in any companies, firms and government agencies locally and
6 abroad offering services related to Mechanical engineering discipline to its respective
7 clienteles. Thus, the conduct of the field practice is compulsory to all BSME students as partial
8 requirement for the completion of the program.
9 1.1. Pre-requisite Courses of MEng 200a

10 In order for the student to go on field practice, he/she must have completed and passed the
11 pre-requisite courses of MEng 200a, including the prior prerequisite and/or co-requisite
12 subjects of such courses, specifically the following:
13 1) MEng 124 Advanced Mathematics for Mechanical Engineering

14 2) MEng 131 Heat Transfer
15 3) MEng 132 Machine Elements 1
16 4) MEng 134 Computer Applications for Mechanical Engineering
17 5) MEng 135 DC and AC Machinery
18 6) MEng 138 Combustion Engineering
19 7) MEng 133 Vibration Engineering
20 8) MEng 136 Refrigeration Systems
21 9) MEng 137 Fluid Machineries
22 10) MEng 139 Mechanical Engineering Laboratory 1
23 11) MEng 141 Mechanical Engineering Elective 1
24 12) MEng 142 Machine Elements 2
25 13) MEng 143 Material Science and Engineering for Mechanical Engineering
26 14) MEng 198 Methods of Research for Mechanical Engineering
27 1.2. Enrollment of the Subject MEng 200a

28 Any student who passed all the required courses enumerated in Section 1.1 (Pre-requisite
29 Courses of MEng 200a) of this manual must enroll in the complete three (3) units of MEng
30 200a On -the -Job Training/ Industry Immersion Program during the registration period of the
31 semester so that numerical grade will be given.
32 1.3. Application and Acceptance of the On-the-Job Training

33 Through the assistance of the Department Internship Program Coordinator (DIPC), the
34 student shall prepare application letter for the prospective agency/company stating his/her
35 intentions to work as a trainee. The letter must be noted by the academic adviser of the
36 student. Along with the application letter, the student’s resume and endorsement letter from
37 the head of the Department of Mechanical Engineering must also be submitted to support the
38 application.
39 The student should receive an acceptance letter from the agency /company that accepts the
40 application. This document should form part the required papers prior the actual conduct of
41 field practice.
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42 It is important to note here that the department only allows a maximum of two (2) students
43 per company/agency per semester or OJT period.
44 1.4. Preparation of Required Documents for On-the-Job Training

45 Once a student is accepted, he/she should accomplish the following documents prior the
46 conduct of the on-the-job training:
47 1) Memorandum of Understanding (MOU) between the company/agency and the

48 university stipulating the responsibilities of each party
49 2) Parental Consent, duly notarized by registered/licensed and practicing lawyer or at

50 the public attorney’s office allowing the student to conduct field practice in the chosen
51 company/agency
52 3) Certificate of Attendance, duly signed by the DIPC showing that the student
53 attended the Orientation on Proper Work Ethics, Housekeeping, Safety Management,
54 and other Key Behavioral Indicators Required for a Trainee.
55 1.5. Appointment and Role of the OJT Coordinator

56 Prior to the start of the semester, the Head of the Department of Mechanical Engineering
57 (DME) shall appoint an OJT coordinator among the members of the faculty of DME. The OJT
58 coordinator, referred to as “Coordinator” in other instance of this document, shall have the
59 following responsibilities.
60 1) Establish and/or strengthen linkages with local, national or international companies,

61 firms, organizations and other agencies offering services related to the field of
62 Mechanical engineering.
63 2) Facilitate in the crafting of memorandum of agreement (MOA) or memorandum of

64 understanding (MOU) between the university and the concerned agency.
65 3) Provide the students the information or list of prospective agencies/companies.
66 4) Assist the students in preparing the required documents to participate in On-the-Job

67 Training.
68 5) Orient the OJT students on proper work ethics, housekeeping, safety management,
69 sexual harassment, and other related instructions that should be observed by the
70 student-trainee while on field practice.
71 6) Design, implement and evaluate training plans and programs in coordination with
72 the accepting institution/agency.
73 7) Ensure that students applying for OJT are distributed properly among the
74 agencies/companies to have varied actual experiences.
75 8) Conduct and/or assign faculty for periodic visits to the partner agencies where the
76 students/trainees are assigned and discuss with the authorized representative to
77 discuss matters relevant to the field practice.
78 9) Designate OJT adviser who will check the contents and grammatical structure of
79 the student’s manuscript.
80 10) Orient the OJT students on the contents, formalities, and style of manuscripts.
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81 11) Ensure that the standard formalities and style of the manuscripts submitted by the
82 students are followed accordingly. It is however, the role of the OJT adviser to check
83 on the contents and grammatical structure of the manuscripts.
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105 CHAPTER 2
106 ACTUAL CONDUCT OF ON-THE-JOB TRAINING
107 2.1 Duties and Responsibilities of the Student while OJT

108 After accomplishing the necessary documents, the student shall proceed with the actual
109 conduct of on-the-job training (OJT). The student-trainee is required to undergo a minimum of
110 240 hours actual OJT experience, that will commence on the first day he/she reports to the
111 accepting company/agency. In special cases, a student may be required or allowed to extend
112 the duration of OJT, subject for approval of the DIPC.
113 While on OJT, the student shall:
114 1) Abide by the rules and regulations set forth by the company/agency where he/she is
115 conducting OJT
116 2) Protect his/her integrity and of the university
117 3) Observe discipline and right conduct
118 4) Submit weekly activity report to OJT adviser which enumerates the activities done for
119 the entire week, rated and assigned by the direct supervisor of the student-trainee.
120 The weekly reports should form part of the manuscript, to be attached in the Appendix.
121 5) Communicate regularly with the OJT adviser and/or DIPC
122 6) Secure Certificate of Completion duly signed by the head of the company/agency upon
123 completion of the OJT. The certificate should also form part of the manuscript, to be
124 attached in the Appendix.
125 2.2 Duties and Responsibilities of the OJT Adviser

126 The OJT adviser should be given appointment by the Dean of the College of Engineering
127 and Technology upon recommendation of Head of the Department of Mechanical
128 Engineering. As such, the adviser shall:
129 1) Assist the DIPC in deploying the student-trainees

130 2) Supervise and monitors the student-trainees for the entire duration of the OJT
131 program
132 3) Coordinate with the DIPC in answering issues and concerns raised by the student-
133 trainee assigned to him/her
134 4) Conduct periodic visits to the partner agencies where the students/trainees are
135 assigned and discuss with the authorized representative to discuss matters relevant
136 to the field practice upon recommendation of DIPC
137 5) Assist his/her OJT advisee in the preparation of OJT manuscript
138 6) Ensure that OJT manuscript adhere to the basic content requirements, including
139 grammatical structure
140 7) Approve the edited and corrected OJT manuscript
141 8) Submit the final grade of the student after accomplishing the final OJT manuscript
142 2.3 Duties and Responsibilities of the Company

143 In addition to the terms and conditions stipulated in MOU/MOA between the company/agency
144 and the university, the host company/agency is expected to:
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145 1) Ensure through the immediate supervisor or through the Human Resource Department
146 or equivalent office that the training undergoes by the student trainee is technical in
147 nature and related to Mechanical engineering field.
148 2) Assign an immediate supervisor who will monitor the attendance and performance of
149 the student-trainee for the duration of the training, reflected in the weekly activity report
150 of the student-trainee.
151 3) Ensure a safe working environment for the student undergoing the training.
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176 CHAPTER 3
177 MANUSCRIPT PREPARATION AND APPROVAL
178 The student who finished conducting his/her field practice in any companies/agencies should
179 proceed to the preparation and approval of the field practice manuscript. The said
180 manuscript should be accepted by the Department of Mechanical Engineering.
181 3.1 Formalities and Style

182 The following are the general guidelines in the formalities and style of writing and style of
183 writing the OJT manuscript:
184 3.1.1 Margin, paper size, and general format

185 Paper size: A4
186 Margin: Left = 1 ½ inch; bottom, top, right =1-inch
187 General Format of paragraph: Justify
188 General Spacing: 1.5 pt.
189 3.1.2 Heading Format

190 Heading 1: Chapter No. and Chapter Title
191 CAPSLOCK, BOLD, Arial 12
192 Center
193 Chapter Number is Hindu Arabic (i.e.,1,2,3,etc.)
194 Example:
195
196
CHAPTER 1
197 INTRODUCTION
198
199
200
201
202
203
204
205
206
207 Heading 2: Section Title
208 Capital Letter First Letter of the Word, Bold, Arial 11
209 Justified Left
210 Spacing: before = 24; after= 12 pt.
211
212 Numbered accordingly based on the Chapter Number
213
214
215 Examples :
12
216 1.1 Section 1 of Chapter 1 (for 1st section of Chapter 1)

217 2.3. Section 3 of Chapter 2 (for 3rd section of Chapter 2)
218
219 Heading 3: Sub-section Title
220 Capital Letter First Letter of the Title, Bold, Arial 11
221 Justified Left
222 Spacing: before = 24; after= 12 pt.
223 Numbered accordingly based on the Chapter No. and section
224
225 Examples:
226 1.1 .1 Sub-section 1 of section 1 of Chapter 1 (for 1st subsection,
227 Section 1 of Chapter 1)
228 Heading 4: Section Title under a subsection Title
229 Capital Letter First Letter of the Title, Bold, Arial 11
230 Left indented by 1.25 cm or ½ inch
231 Maybe numbered or not
232 If numbered, use Hindu Arabic and must start at “1”
233 3.1.3 Caption

234 Figure: Left Justified
235 Italics, Arial 9
236 Written below the figure
237 Spacing: before = 12; after =12pt
238 No period at the end of Caption or Title
239 Indicate figure number accordingly, including Chapter number
240 Example:
241 Figure 1.1 This is the number of the first figure in chapter 1
242 Figure 2.3 This is the number of the 3rd figure in Chapter 2
243 Table: Left Justified
244 Italics, Arial 9
245 Written below the figure
246 Spacing: before = 12; after =12pt
247 No period at the end of Caption or Title
248 Indicate figure number accordingly, including Chapter number
249 Example:
250 Table 1.1 This is the number of the first table in chapter 1
251 Figure 2.3 This is the number of the 3rd table in Chapter 2
252 3.1.4 Page Number, Image/Figure, and Tables

253 Page Number: Upper right-hand corner, Arial 10, Regular
254 0.5” from upper edge of paper
255 Preliminary Pages: small letter Roman numeral (i, ii, iii, etc)
256 Main Contents: Hindu Arabic (1,2, etc)
257 No page number be written in the first page of chapters
258 Image/figure: Photo-figure size = 3R, variable for maps, and screenshots.
259
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260 3.2 Contents of OJT Manuscripts
261 3.2.1 Preliminary Pages

262
263 The preliminary pages of the manuscript include the title page, transmittal,
264 acknowledgement, table of contents, list of figures, list of tables and list of
265 appendices.
266 3.2.2 Main Body of the OJT Manuscripts
267 3.2.2.1 Chapter 1 Introduction

268 Following the preliminary pages of the manuscript include the title page,
269 transmittal, acknowledgement, table of contents, list of figures, list of table and
270 list of appendices.
271 1) Nature and Importance of the Field Practice. This part states the
272 significance of the field practice in developing and acquiring
273 practical skills in any field relevant to the geodetic engineering
274 discipline. It should clearly state the nature of the field practice being
275 conducted as its application to the theories and basic skills learned
276 in the lecture and laboratory classes.
277 2) Objectives of the Field Practice. This part states the aim and
278 direction of the field practice and what the student wants to achieve
279 in the conduct of the apprenticeship. It should include the broad
280 specific objectives necessary for the attainment of a successful field
281 practice and as a guide in the evaluation of the conduct of the said
282 apprenticeship.
283 3) Time and Place of the Field Practice. The part specifies the exact
284 duration and location of the field practice has been conducted.
285 3.2.2.2 Chapter 2 Work Activities
286 This chapter composed of the following:
287 1) Application and Acceptance of the Field Practice. The necessary

288 information to be written in this part is governed by Section 1.3 of
289 this manual.
290 2) Schedule of Activities and Works done. This part presents the
291 general overview of all the activities conducted and participated by
292 the student-trainee for the entire duration of the field practice
293 3.2.2.3 Chapter 3 Discussion
294 This chapter serves as the main body of the manuscript. It presents the relevant
295 information about the company/agency. It also, details the actual exposures
296 and experiences of the student-trainee which includes the procedures and
297 strategies learned in the conduct of OJT, and the instruments and equipment
298 used. Furthermore, the problems encountered for the entire duration of the
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299 OJT, strengths and weaknesses of the company/agency will be discussed

300 here. Hence, this chapter may include the following:
301 1) Brief History. This presents the historical background of the

302 company. It should highlight the significant evolution and
303 contribution of the company/agency to the field of Mechanical
304 engineering.
305 • Vision of the Company/Agency. A vision statement is a
306 company’s road map, indicating both what the company
307 wants to become and guiding transformational initiatives by
308 setting a defined direction for the company’s growth.
309 • Mission of the Company/ Agency. A mission statement is a
310 statement which is used as a way of communicating the
311 purpose of the organization.
312 • Organizational Structure of the Company/Agency. This
313 should present the different staffing pattern adapted by the
314 company/agency. This part should likewise present the
315 qualification and standard set by the company/agency in the
316 selection and or filing the positions both for the
317 administrators and the staff.
318 • Services Offered/Provided by the Company/Agency. This
319 part presents the different services offered by the
320 company/agency in relation to their mandate specifically in
321 the delivery of services in the Mechanic engineering
322 discipline.
323 • Company/Agency Policies and Incentives. This focuses on
324 the different policies implemented by the company/agency
325 such as the management style of the company/agency
326 including the working hours, salary, bonuses and other
327 perks and incentives.
328 • Other relevant information. Other information seemed
329 necessary to be included other that the above mentioned
330 may be added in this chapter.
331 2) Practical Experiences. This part of the chapter presents the actual
332 office and field experiences of the student trainee. This part is not
333 limited as to the areas to be discussed and presented. This should
334 be written as technical paper and should appear as an instructional
335 material as a future reference for other succeeding authors.
336 Furthermore, the author of the manuscript should present it without
337 using any person, or using third person however minimal if cannot
338 be avoided, say the “student-trainee” or the “apprentice”.
339 • Instruments and Equipment Used (If any). The instruments
340 and equipment used in the conduct of the field practice may
341 it be office or field works should be presented here, including
342 the features, capacity, usage and other relevant information.
343 • Problems Encountered in the Conduct of the Field Practice.
344 This part provides ways the student-trainee to express or
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345 write the problems encountered in the conduct of OJT. The

346 problems may include but not limited to personal,
347 company/agency, management and any other problems met
348 in the entire duration of the field practice. The order in which
349 the objectives are presented. Therefore, problems
350 encountered in the first objective will be given first, followed
351 by problems encountered in the second objective, and so
352 on. Other issues that did not fit into any of the objectives will
353 be listed in the last section of the issues encountered.
354 3.2.2.4 Chapter 4 Summary and Recommendations
355 This chapter encapsulates everything about the manuscript and serves
356 concluding part. This includes the following sections:
357 1) Summary. This part states the totality of the manuscript. Its presents
358 the most important highlights of the manuscript as an output of the
359 field practice including the objectives, practical experiences and
360 lessons learned with the final concluding remarks or statement.
361 2) Recommendations. This presents the suggestions of the student-
362 trainee for the improvement of the conduct of future OJT which
363 could be addressed to the company/agency, the university, the
364 student and other entities.
365 3.2.2.5 List of References
366 The list of references should be represented following the APA 6th Edition
367 international standard styles of writing reference. It should be arranged in
368 alphabetical order.
369 Sources of information to be used as a reference would be any of the following

370 but will not be limited to books, journals, articles, proceedings, websites,
371 electronic sources, reports and any published materials. The writing of the
372 reference will be in hanging style with five (5) spaces and fully justified. Spacing
373 for every information of the reference book will be single space and for one
374 book to another will be double space.
375 3.2.2.6 Appendices
376 This part presents the necessary attachments in support to the different parts
377 of the manuscript. This includes but not limited to the following; Application
378 Letter, Resume’, Acceptance Letter, Memorandum of Understanding (MOU),
379 Parental Consent, Weekly Activity Report, Certificate of Completion of the OJT,
380 other necessary documents relevant to the writing of the manuscript and the
381 glossary/definition of terms.
382 3.3 Approval and Acceptance of the Manuscript

383 The preparation of the manuscript should be done by the student-trainee duly supervised by
384 the respective OJT adviser. The OJT adviser and DIPC sees to it that the manuscript is
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385 conformal to the rules and guidelines set. The adviser likewise initially approves the
386 manuscript as a recommendation for approval of the department head by signing the approval
387 sheet as well as the transmittal.
388 After the approval of the head, it is then accepted by the department. The library, department
389 and the adviser should be given a hard copy in hard bound following the prescribed university
390 requirements.
391 In the academe, a rubric is a scoring guide to evaluate performance of the students. It
392 basically defines what is expected and what will be assessed based on specific criteria
393 making grading much simpler, more transparent, and fairer. In preparing a thesis
394 manuscript, giving student a rubric or clear guidelines for what is expected from them in a
395 thesis manuscript and how they are evaluated will encourage them to prepare a good
396 manuscript align to what is expected from it. Similarly, it makes the job of an instructor or
397 profession easier in grading a thesis manuscript.
398
399 In the preparation of a rubric, it is important to indicate the criteria that describe the key
400 elements of a thesis manuscript. Each criterion is then given a rating scale that identifies
401 the performance of the students. Under each rating scale, indicators or concrete
402 descriptors are indicated for each level of performance. The following guidelines are
403 formulated in the preparation of a rubric for evaluating a thesis manuscript of students
404 under the degree Bachelor of Science in Agricultural and Biosystems Engineering.
405 3.4 Criteria for OJT Manuscript

406 The following are the criteria that may be used in evaluating an OJT manuscript:
407
408 1. Title: The title of the OJT Manuscript should reflect the main activities being
409 undertaken or the important factors used or the responses being measured. It
410 should be as concise as possible with the specified location of the field practice.
411
412 2. Acknowledgement: The acknowledgement should reflect the gratitude of the author
413 to the people who unconditionally helped him/her throughout the OJT training
414 and in preparing the OJT manuscript.
415
416 3. Introduction: The introduction should include the following:
417 1. Nature and Importance of the Field Practice
418 2. Objective of the Field Practice
419 3. Time and Place of the Field Practice
420
421 4. Work Activities: The Work Activities should discuss the process of application and
422 acceptance of Field Practice and presents the general overview of all the
423 activities conducted and participated by the trainee throughout the duration.
424
425 5. Discussion: This presents the relevant information about the company/agency. It
426 also, details the actual exposures and experiences of the student-trainee which
427 includes the procedures and strategies learned in the conduct of OJT, and the
428 instruments and equipment used.
429
430 6. Summary and Recommendation: This should encapsulate everything about the
431 manuscript and serves as concluding part. For the summary, should presents
432 the most important highlights of the manuscript. For the Recommendation, this
17
433 presents the suggestions of the student trainee for the improvement of the
434 conduct of the future OJT.
435
436 7. References: The list of references should be represented following the APA 6th Edition
437 international standard styles of writing reference. It should be arranged in
438 alphabetical order.
439 8. Appendices: This presents the necessary attachments in support to the different parts
440 of the manuscript.
441
442 9. Formatting, grammar, spelling, coherence and redundancy
443
444
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445 A. THE RUBRIC FOR OJT MANUSCRIPT

Criteria Excellent Very Good Good Satisfactory Unsatisfactory
(5) (4) (3) (2) (1)
Title:
The title of the OJT
Manuscript should
reflect the main activities
being undertaken or the
important factors used
or the responses being
measured. It should be
as concise as possible
with the specified
location of the field
practice.
(5%)
Acknowledgement
The acknowledgement
should reflect the
gratitude of the author to
the people who
unconditionally helped
him/her throughout the
OJT training and in
preparing the OJT
manuscript.
(5%)
Introduction:
The introduction should
include the following:
1. Nature and
Importance of the
Field Practice
2. Objectives of the
Field Practice
3. Time and Place of
the Field Practice
(15%)
Work Activities:
The Work Activities
should discuss the
process of application
and acceptance of Field
Practice and presents
the general overview of
all the activities
conducted and
participated by the
trainee throughout the
duration.
(15%)
Discussion: This
presents the relevant
information about the
company/agency. It
also, details the actual
exposures and
experiences of the
student-trainee which
includes the procedures
19
and strategies learned in

the conduct of OJT, and
the instruments and
equipment used.
(15%)
Summary and
Recommendation: This
should encapsulates
everything about the
manuscript and serves
as concluding part. For
the summary, should
presents the most
important highlights of
the manuscript. For the
Recommendation, this
presents the
suggestions of the
student trainee for the
improvement of the
conduct of the future
OJT. (15%)
References: The list of

references should be
represented following
the APA 6th Edition
international standard
styles of writing
reference. It should be
arranged in alphabetical
order. (10%)
Appendices: This
presents the necessary
attachments in support to
the different parts of the
manuscript (10%)
Formatting, grammar,
spelling, coherence and
redundancy
(10%)
446
447
448
449
450
451
452
453
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454 CHAPTER 4
455 OJT ORAL PRESENTATIONS
456 The student who finished preparing his/her manuscripts should prepare for OJT Oral
457 Presentations. The said presentation is about sharing the learning experiences of the
458 student trainee to the panelist.
459 4.1 OJT Presentation Rubrics

460 The following are the competencies, and their corresponding points that shall be the basis
461 for the assessment of the panelist to the presenter.
462 RUBRICS FOR ORAL PRESENTATION

5 4 3 2 1
Competency Very Score

Excellent Very Good Satisfactory Unsatisfactory Unsatisfactor
y
1. Verbal and
Non-verbal
Skills (25%)
a. Enthusias Established a Attempted to Generally Displayed No eye contact
m and strong engage maintained minimal eye with audience;
Interaction personality audience eye contact
(5%) - contact with the Excessively
and presented members with audience;
Demonstra audience while looked back at
te a strong, the topic with from all showed
positive confidence, sections of interest or
and delivered the room occasionally presenting. Projection
feeling
about the a strong through eye showed screen or
topic of the audience contact and positive notes; had no
presentatio impact. enthusiasm. enthusiasm or
n and hold feelings about interest for
the
the topic.
audience's Topic.
attention
with eye
contact.
b. Speaking The Projects Audible to Volume so low The student

Skills pronunciation, voice so the everyone in some or most mumbles,
(10%) - voice quality, audience the room; incorrectly
Ability to audience could
and could hear at generally,
use a not hear the pronounces
clear, deliverables of all times; words and
the topic spoke clearly sentences presentation; terms, and
audible
voice and and words and
speaks at are consistent understanda was clear and sentences were speaks too
a good and clearly bly understandabl not always clear quietly for a
pace so defined. e. or
audience majority of
members understandable students to
can hear hear.
the
presentatio
n.
21
c. Body Movements or Actions Made signs or A minimal No movement

Language gestures are seem fluid gestures movement to or descriptive
(5%) - well and
Ability to that enhance descriptive gestures.
demonstrated
show body help the articulation. gestures
that allow the
movement audience showed.
audience
that helps visualize.
significantly
the
visualize the
audience
topic.
visualize
the
presentatio
n.
d. Poise (5%) The student Shows good Makes minor Displays mild Tension and
- Displays displays calm, posture and mistakes, but tension; Makes nervousness
relaxed, displays little minor mistakes, are obvious
self- self-confident quickly
tension. but quickly and has
confident nature about recovers from
nature, recovers from trouble
with minor them; them;
self, with no recovering
to no
mistakes. errors. from mistakes.
2. Content (55%) 5 4 3 2 1
a. Subject The student Sufficient The student is Student is The student

Knowledge demonstrates information at ease with uncomfortable does not have
(40%) - full knowledge about the a grasp
Discusses expected with information
by answering topic with
the answers to all and is able of information;
majority of all less
the items elaboration student
class questions, to answer only
related to
the topic of questions with without rudimentary cannot answer
the explanations questions
presentatio and elaboration. questions
n elaboration. about subject.
b. Organizati The student Most Student Audience has The audience

on (10%) - presents information presents difficulty cannot
The information in presented in information understand
information following
a logical, logical
is in logical presentation presentation
presented interesting sequence;
sequence generally, sequence because there
in a logical
which the very well which because student is no
and
exciting audience can organized jumps sequence of
sequence but better the audience information.
which the follow. can follow but around.
transitions
audience experienced
from idea to
can follow little difficulty.
idea and
medium to
medium
needed
c. Visuals 50%-74% 25%-49% Below 25%

(10%) - observed the observed the observed the
Use of McGill McGill McGill
excellent
22
visuals 90%-100% 75%- 89% Powerpoint Powerpoint Powerpoint

such as observed the observed the presentation presentation presentation
images or McGill McGill development development development
videos with
Powerpoint Powerpoint guidelines guidelines (See guidelines
simple
animations presentation presentation (See Appendix Appendix __) (See Appendix
. development development __) __)
guidelines guidelines Link:
(See Appendix (See Link: Link:
__) Appendix
__)
Link:
Link:
3. Presentations 5 4 3 2 1
(20 %)
a. Length The presenter The Generally Generally Did not follow
(5%) - gives a good presenter the given time;
Each impression in follows the good pace and good speed and pace too slow
student is diction; Within diction; Within
delivering the right pacing
given 15 two minutes of five minutes of or fast; ten or
minutes for topic and and with
the follows the good the allotted the allotted time. more minutes
presentatio proper pacing vocabulary. time. above or
ns and 5 and good below the
minutes for diction. allotted time.
questions
and
clarification
s for a total The length of
of
20minutes. presentation is
If the within the
student standard time.
exceeds
the given
time frame,
the
presentatio
n will be
stopped by
the
committee
and Q and
A follows
right away.
b. Q and A
(10%)
c. Physical Put so much Dress Followed the Followed the The presenter
Appearanc effort into appropriately dress code but dress code but did not dress
e (5%) - his/her . did not appear there's himself/herself
The
physical to be something as expected.
students
are appearance; comfortable wrong or
expected Dress with it. awkward.
to dress appropriately;
properly as
one would
expect
from a
profession
al.
23
Corporate attire
463
464
465
466
467
468
469
470
471
472
473
474
475
476
477
478
479
480
481
482
483
484
485
486
487
488
489
24
490 CHAPTER 5
491 GRADING SYSTEM
492 The respective adviser is the person responsible for the giving of final grade. The final grade
493 of the student will be based on the following criteria and computation: 50% coming from the
494 company/agency reflected in the weekly activity report and 50% in the preparation and final
495 approval of the manuscript and oral presentation.
496
497 GRADING SHEET
498 (Field Practice/OJT)
499
500 Student Name:_____________________ Adviser:______________________
501
Basis for Grading:
1. Field work:
- General evaluation from the
supervisor……………………. 50%
2. Manuscript Preparation ………… 30%
3. Oral Presentation ………………. 20%
Total 100%
502
503
504 Computed Percentage Grade (CPG) …. _____________
505 Equivalent Numerical Grade ………… _____________
506 Date Given……………………………. _____________
507
508
509
510 Equivalent numerical grades for the above CPG are as follows:
Percentage Numerical grade Percentage Numerical grade
96 – 100 1.00 61 – 65 2.75
91 – 95 1.25 56 – 60 3.00
86 – 90 1.50 51 – 55 3.25
81 – 85 1.75 46 – 50 3.50
76 – 80 2.00 41 – 45 3.75
71 – 75 2.25 36 – 40 4.00
66 – 70 2.50 < 36 5.00
511
512
513
514
515
516
517
518
519
520
521
25
522
523
524
525
526
527
528
529
530
531
532
533
534
535 APPENDICES
536
537
538
539
540
541
542
543
544
545
546
26
547 Appendix A: Memorandum of Agreement (MOA)

548
549 Visayas State University
550 COLLEGE OF ENGINEERING
551 Department of _____________________
552 Visca, Baybay City, Leyte
553
554
555 MEMORANDUM OF AGREEMENT
556
557 For the purpose of enabling the student to apply his/her technical knowledge in geodetic engineering; acquire a working
558 knowledge of the technical and human aspects of management; and develop basic skills from actual field experience in selected
559 government agencies and private companies, the Visayas State University through the Department of ___________________
560 enter into this agreement with ___________________________________ of ______________________________ whereby:
561
562 1. BS __________________________________ student under the field practice program shall be detailed on a part-time basis
563 on with the cooperating firm from _________ to __________.
564
565 2. The student will be allowed to observe and/or participate in the operations of the firm especially in the areas of personnel
566 and management, production marketing and financings within the specified period of the field practice.
567
568 3. The owner/manager/officer of the cooperating firm may request for suggestions and/or recommendations from the students
569 to improve field operations.
570
571 4. The student will make a comprehensive report on his field practice and will provide a copy of that report to the cooperating
572 firm.
573
574 5. While on off-campus work, the student promises to abide by the rules on student conduct of the Visayas State University as
575 well as the rules and regulations of the cooperating firm.
576
577 6. In the absence of the faculty adviser, the student will be under the direct supervision of the owner/manager/officer of the
578 cooperating firm.
579
580 7. The cooperating firm shall agree to provide the necessary protection of the students while under their care and supervision.
581
582 It is further understood that this agreement may be discontinued at any time by either of the two parties. If in its judgment, the
583 welfare of the parties is not best served. Thirty days prior notice will be required for such discontinuance.
584
585 IN WITNESS THEREOF, the respective parties have executed this instrument or cause it to be executed by their duly authorized
586 representatives, on the dates indicated opposite their signatures.
587
588 FOR THE VISAYAS STATE UNIVERSITY
________________________________ ____________________
Student Date
________________________________ ____________________
Adviser Date
________________________________ ____________________
Head, DME Date
________________________________ ____________________
Dean, College of Engineering Date
____________________
________________________________ Date
President, VSU
FOR THE COOPERATING AGENCY/FIRM
____________________
_______________________________ Date
Chief Executive Officer
589
590
591
27
592 Appendix B: Parental Consent

593
594 PARENTAL CONSENT
595
596 Permission is granted for our son to participate in the following Field Practice:
597
NAME OF :
STUDENT
COURSE :
SCHOOL :
SUBJECT :
DESTINATION :
DATE :
598
599 I/We hereby acknowledge that sufficient information has been provided by the school
600 with respect to the planned activity, duration, location, method of transportation, participants
601 and supervision.
602
603 I/We hereby acknowledge that certain RISKS or INJURIES are inherent to participate
604 in learning activities outside the school. These types of injuries may be minor or serious and
605 may result from one’s actions, or the actions or inaction of others, or a combination of both.
606
607 I/We freely and voluntarily renounce and waive whatever rights I/we have against
608 Visayas State University and the host institution and their employees in the event of any
609 untoward incidents that may happen in connection with the field practice.
610
611 I/We understand that the rules and regulations established for the Field Practice is
612 designed for the safety and protection of the participants and hereby undertake to inform my
613 child to abide these rules and regulations.
614
615 I/We declare having read and understood the above Parental Consent Agreement in
616 its entirely and hereby consent to allow my/our child to participate, acknowledging all of the
617 foregoing.
618
619 IN WITNESS WHEREOF, I/We here to affix my/our signature this _____ day of ______
620 at ____________________________, Philippines.
621
622
623
624 __________________
625 Parent/Guardian
626 (Signature over printed name)
627 Valid ID No. ________________
628
629
630
631 SUBSCRIBED AND SWORN to before me this ______day of ____________,
632 20_____ at _____________________________________, Philippines.
633
634
635
636
28
637 Appendix C: Evaluation of Student Credentials Prior MEng 200a Enrollment

638
639 Student Name: _________________________________ Student No.:_______________
640 Terms and Academic Year to Conduct OJT:____________________________________
641
Course Course Title Complied
Code (Y/N)
Engineering Sciences (ESci) Courses
Professional Courses
642
643 Recommendation:
644 _____Proceed to enroll MEng 200a _____Need to comply required courses
645
646 Evaluated by:
647
648 __________________________________
649 Name and Signature of Academic Adviser
650 Date:____________________
651
652 Noted by:
653
654 __________________________________
655 Name and Signature of DIPC
656 Date:____________________
657
29
658 Appendix D: Weekly Activity Report

659 Name of Student Practitioner: _______________________________________________
660 Name of the Firm:_________________________________________________________
661 Place of Field Practice: ____________________________________________________
662 Week No. ____________
Supervisor’s No. of
Detailed Performance
Date Day Name & Working
Activities Rating
Signature Hours
663
664 PERFORMANCE RATING
665 1.0 Excellent
666 1.25 Highly Outstanding
667 1.50 Outstanding
668 1.75 Very Good
669 2.00 Good
670 2.25 Very Satisfactory
671 2.50 Satisfactory
672 2.75 Fair
673 3.0 Passing
674 5.0 Failure
675
676 Remarks/Comments:
677 _________________________________________________________________________
678 _________________________________________________________________________
679 _______________________________
680
681
682 Date:___________________
683 Evaluator
684
685 Position
686
687
688
30
689
690 Appendix E: Certificate of Completion
691
692
693 Visayas State University
694 College of Engineering
695
696 Department of __________________
697 Visca, Baybay City, 6521-A, Leyte, Philippines
698
699
700 INSTRUCTION:
701
702 This form (Certificate of OJT/Field Practice Completion) shall be filled up by the supervisor of
703 the student in 4 copies. The original and a duplicate copy of the filled form shall be submitted
704 by the student to the department head. The third and fourth copy will be for the student, and
705 the company/agency.
706
707 CERTIFICATE OF OJT/FIELD PRACTICE COMPLETION
708
709 This is to certify that Mr./Ms. _________________________________________
710 has satisfactorily completed his/her field practice in the ___________________________
711 _______________________________________________________________________
712 at _________________________________ from _______________________, 20 ___ to
713 ___________________, 20_____ (which is equivalent to ______ working hours).
714 Attached is his/her daily work activity report.
715 Given this ____ day of _______________, 20____ at ___________________.
716
717
718
719 ________________________________
720 Manager/Director or Representative
721
722
723
31
724
725
726
727
728
729
730
731
732
733
734
735
736
737
738
739
740
741
742
743
744
745
746
747
748
749
750
751
752
753
754
755
756
757
758
759
32
760
761
762
763
764
765
766
767
768
769
770
771
772
773 DEPARTMENT OF
774 MECHANICAL ENGINEERING
775 College of Engineering and Technology
776
777 For inquiries, contact:
778
779 ENGR. JUNDY R. CASTIL
780 Head, Department
781 Jundy.Castil@vsu.edu.ph • dme@vsu.edu.ph
782 +63 53 565 0600 Local 1029
783
784
785
786
787
788 Visca, Baybay City, Leyte
789 Philippines 6521
790 information@vsu.edu.ph
791 +63 53 565 0600
792

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1

MEng 200a- Guidelines on the Conduct of On-the Job Training

A globally competitive university for science, technology, and

Development of a highly competitive human resource, cutting-

1.1. Pre-requisite Courses of MEng 200a ............................................................................ 6

2.1 Duties and Responsibilities of the Student while OJT ................................................ 9

3.1 Formalities and Style ........................................................................................................... 11

4.1 OJT Presentation Rubrics ................................................................................................... 20

3 As a requirement for the Bachelor of Science in Mechanical Engineering (BSME) curriculum,

9 1.1. Pre-requisite Courses of MEng 200a

13 1) MEng 124 Advanced Mathematics for Mechanical Engineering

27 1.2. Enrollment of the Subject MEng 200a

32 1.3. Application and Acceptance of the On-the-Job Training

44 1.4. Preparation of Required Documents for On-the-Job Training

47 1) Memorandum of Understanding (MOU) between the company/agency and the

49 2) Parental Consent, duly notarized by registered/licensed and practicing lawyer or at

55 1.5. Appointment and Role of the OJT Coordinator

60 1) Establish and/or strengthen linkages with local, national or international companies,

63 2) Facilitate in the crafting of memorandum of agreement (MOA) or memorandum of

65 3) Provide the students the information or list of prospective agencies/companies.

66 4) Assist the students in preparing the required documents to participate in On-the-Job

107 2.1 Duties and Responsibilities of the Student while OJT

113 While on OJT, the student shall:

125 2.2 Duties and Responsibilities of the OJT Adviser

129 1) Assist the DIPC in deploying the student-trainees

142 2.3 Duties and Responsibilities of the Company

181 3.1 Formalities and Style

184 3.1.1 Margin, paper size, and general format

189 3.1.2 Heading Format

216 1.1 Section 1 of Chapter 1 (for 1st section of Chapter 1)

233 3.1.3 Caption

252 3.1.4 Page Number, Image/Figure, and Tables

260 3.2 Contents of OJT Manuscripts

261 3.2.1 Preliminary Pages

266 3.2.2 Main Body of the OJT Manuscripts

267 3.2.2.1 Chapter 1 Introduction

285 3.2.2.2 Chapter 2 Work Activities

286 This chapter composed of the following:

287 1) Application and Acceptance of the Field Practice. The necessary

293 3.2.2.3 Chapter 3 Discussion

299 OJT, strengths and weaknesses of the company/agency will be discussed

301 1) Brief History. This presents the historical background of the

345 write the problems encountered in the conduct of OJT. The

354 3.2.2.4 Chapter 4 Summary and Recommendations

365 3.2.2.5 List of References

369 Sources of information to be used as a reference would be any of the following

375 3.2.2.6 Appendices

382 3.3 Approval and Acceptance of the Manuscript

405 3.4 Criteria for OJT Manuscript

445 A. THE RUBRIC FOR OJT MANUSCRIPT

and strategies learned in

References: The list of

459 4.1 OJT Presentation Rubrics

462 RUBRICS FOR ORAL PRESENTATION

Competency Very Score

b. Speaking The Projects Audible to Volume so low The student

c. Body Movements or Actions Made signs or A minimal No movement

a. Subject The student Sufficient The student is Student is The student

b. Organizati The student Most Student Audience has The audience

c. Visuals 50%-74% 25%-49% Below 25%

visuals 90%-100% 75%- 89% Powerpoint Powerpoint Powerpoint

2. Manuscript Preparation ………… 30%

3. Oral Presentation ………………. 20%

712 at _____________ from _, 20 _ to

713 _________________, 20_ (which is equivalent to ____ working hours).

715 Given this day of _, 20 at _________.