NAS Cell CBSE, Delhi

Letter of Appointment / Acknowledgment

Name : SUBRATA SARKAR
Dear Madam / Sir,
Congratulations on your appointment as OBSERVER for NAS-2021 for the
sample school mentioned below. Your help for a smooth and fair conduct of
NAS on 12th Nov. 2021 is solicited.

Your Registration No OBS2585189

Sample School allotted to you: VIVEKANAND MISSION VIDYAPEETH Grade Allocated: 5

Address: AT-MADHOPUR,PANDAUL,MADHUBANI UDISE+ Code: 10051802911

Field Investigator - 1 : ANJANI KUMAR JHA (For Grade - 5) Mobile No: 7631925176
1) Observers are required to collect the NAS Materials from the DLC school distribution center at 6.00 AM on 12th Nov
(Note: In case of States with remote and difficult terrain districts (Himachal Pradesh, Uttarakhand, Jammu & Kashmir,
Arunachal Pradesh and other North Eastern States), the distribution center will be as per notification issued on the NAS
Portal. However, if there is no such notification, the DLC school will be the designated distribution center)
2) The Observers would proceed to collect the NAS confidential material and Sampled School Pre-NAS Kit on 12th Nov 2021 early in
the morning as per date and time fixed by the DLC in the meeting held on 11th Nov. 2021
3) However, the observers in states such as Himachal Pradesh, J&K, Arunachal Pradesh and other North Eastern States (Hilly areas,
difficult terrain and distant locations), they may plan for advance delivery of NAS materials in consultation with DLC / DNO / SNO / BR
and decide the date and time for advance collection, so as to reach the sampled school in time. An undertaking (appended) in such
cases of advance delivery will be required to be signed both by observer (as taking over), and by DLC (as handing over)
4) After collection of the NAS materials report to the assigned sampled school on 12th Nov. 2021 between 08:00 AM – 08:30 AM
5) You must study the Hand Out and Field Note (appended below) and view all training videos
(nas.education.gov.in/capacityBuildingVideos) to understand your duties and responsibilities as Observer
6) FI(s) Name and Mobile No. has been given above with whom, you would conduct the NAS in the school.
7) Name of District Level Coordinator (DLC) is THAKUR NARENDRA PRATAP SINGH, Phone: 9123233152
Address STADIUM ROAD, MADHUBANI
8) Name of District Nodal Officer (DNO) is Sri Nashim Ahamad, Phone: 8544411569
9) Observers will attend training as organized by the DNO / SNO / RCC / DLC / or NAS Cell CBSE.
10) Coordinate with FI(s) appointed at your sample school to ensure timely conduct of NAS on 12.11.2021

PGT CBSE
Your Designation: Organization: Affiliated(Independen
t Schools)
Department/School and Madhopur Pandaul Madhubani
Address:
District: MADHUBANI State: Bihar
Email ID: SUBRATAJABA121@GMAIL.COM Mobile Number: 7063014366

Signature :

Yours sincerely,

(MANOJ K SRIVASTAVA)
DIRECTOR (PE), Head NAS Cell, CBSE
 NAS Cell CBSE, Delhi
Hand Out for Observer- NAS 2021

Observer
Observers are appointed by District Level Coordinators (DLCs) and they have been given the login on NAS portal for downloading
the Letter of Appointment (LOA) which indicates the sampled school assigned to them for NAS and also indicates the name and
contact of the field investigator and the DLC. Observers need to carry out the following responsibilities to ensure smooth, fair and
timely conduct of National Achievement Survey (NAS) on 12th November 2021
Check
No. Roles and Responsibilities of the Observer
List
1 Download Letter of Appointment (LOA) from NAS Portal using your Login
LOA contains the Name, UDISE+ Code, Address of sample school assigned to the Observer, along with the Grade
2
in which survey is to be conducted.
The LOA has photo and signature. Observer should visit the assigned sample school along with LOA and a photo
3
ID (AADHAR CARD, Driving License, Passport, Voter ID, Departmental ID etc.)

4 LOA will have the details of the assigned DLC / Custodian school from where NAS materials have to be collected

Observer to report to assigned DLC / Custodian at 06:00 AM on 12th November 2021, with LOA and ID
(For Hilly areas and difficult locations involving longer travel time, the DLC / Custodian school will decide the date
5
and time of handing over of NAS sealed packets in advance in consultation with the Observer / FI. The Observer
would ensure intactness of the sealed packets till the commencement of NAS test on 12th November)
While collecting the NAS materials, please check the assigned sample school and the center bag number allocated
to your sampled school. The DLC distribution center has been advised to ensure a proper mechanism and
6
arrangement in the school for an error free distribution of the center bags meant for respective sampled school.
DLCs will have several distribution counters for ease of distribution.
At the distribution center, show your ID, verify the center bag number and UDISE+ code upon collection of
7
materials and then sign the CHALLAN summary before leaving the DLC distribution center
Observer must report to the assigned sampled school by 08:30 AM on 12th November 2021, after collecting the
8
sealed packets from DLC distribution center
On reaching the sample school, meet the Principal / Headmaster (HM), and introduce yourself and explain that
you are there for the conduct of NAS in the school, and also share the Grade in which the survey will be conducted.
9 Handover the introductory memo to the Principal / Headmaster. Also hand over the handout to the Field
Investigator. Sample school wise Field Note, handout, control sheet, and desk stickers have been sent to the DLC
Distribution Center in advance which should be collected by you along with the sealed NAS packet.
10 Ensure that class (Section) attendance register(s) of students of the sample Grade has been collected
11 Check and confirm the number of sections in the sample Grade.
Ensure that survey room is preferably at the ground floor and the room is big enough to accommodate 30 students
12
for NAS, maintaining social distancing as per COVID norms
13 Request Principal / HM to provide chair and furniture etc. for work
14 Carry Pen and White paper (2-3 sheets), for the purpose of Sampling of students for the Survey
15 Conduct Sampling along with the FI following the procedure given on the Control Sheet (reverse side)
Ensure that the Control Sheet is filled with actual names of students selected as part of NAS Sample Batch (batch
16 of maximum 30 students selected following the sampling procedure), and get them seated in the survey room
according to NAS ID from 01 to 30
Ensure FIs distribute Assessment Test (AT) Booklets starting from NAS ID 01, strictly as per Control Sheet, ensuring
17 that correct AT booklet number and correct PQ booklet number is distributed as per NAS ID mentioned on control
sheet
 Observer / FIs to read out the Instructions to Students about the Test Booklet describing them (preferably in their
language). The students should be informed that the Test Booklet has questions with options as given in the
example below:
Example question: Which one of the following is the largest number?
1. 55
2. 77
18
3. 57
4. 75
The students should be asked to circle the correct option, Option 2 is correct in this case.
Correct way of marking the answer Incorrect way of marking the answer

19 Remain attentive to ensure silence and discipline in the survey room and also prevent cheating etc. Do not punish
or penalize any student. If needed for maintaining discipline take the help of the Principal / HM
AT Survey STARTS at 10:30 AM and ENDS at 12:00 PM for Grade 3 and 5
20
Collect OMRs of Achievement Test Booklet as soon as the survey ends, ensure all OMRs are filled
AT Survey STARTS at 10:30 AM and ENDS at 12:30 PM for Grade 8 and 10
21
Collect OMRs of Achievement Test Booklet as soon as the survey ends, ensure all OMRs are filled
After step 20 / 21, ensure distribution of Pupil Questionnaire (PQ) immediately with help of FI and ensure
interaction with the sample students of Grade 3 and 5 for explaining the questions. FIs to collect the responses on
22
the option on the booklet by circling / ticking in case of Grade 3 and 5, and the opted option be posted on the PQ
OMR by darkening the relevant circle

23 For Grade 8 and 10, distribute PQ and ask the students to fill the OMR. Address the doubts of the students if any

24 Update the Field Notes as provided at the end of this hand out

Once all the OMRs have been filled, collect back all the materials including used and un-used test booklets and
25
OMRs. Separate the OMRs for separate packing.
Count all the filled OMRs and verify that all OMRs for each surveyed student has been collected. Pack the filled
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OMRs in the OMR return bag and pack all remaining materials in the other bag given to you
Report to the DLC distribution center and deposit the OMR return bag containing used OMR sheets (AT + PQ + SQ
27
+ TQ, and Control Sheet). Sign the Challan Summary upon submission of the materials

The process to conduct the Sampling is given below. Step-by-step guide has been given on the Control Sheet

Scenario What to Do?

When there are 30 or less than 30 in a Conduct survey with these students only. No sampling required. Update Control
single section school? Sheet Accordingly

When there is More than one section in the Write the name of the sections, A, B, C D…on a chit of paper, then shuffle them and
Sampled School? randomly choose a section. The selected section is where NAS will be conducted

When in multi-section school, the selected No Further sampling is needed. Conduct survey with these students only. Update
section has exactly 30 students? Control Sheet Accordingly

When in multi-section school, the selected Select additional students (as required to make it 30) from the section selected based
section has less than 30 students? on second round of chit-and-draw method, excluding the already selected section.
When the section selected, either in single
Refer to the Control Sheet instructions (reverse side), to understand the steps
section or multi section school, has more
involved for selection of students, and allotment of NAS ID.
than 30 students?
 NAS Cell CBSE, Delhi
Activity Schedule for Observer for 12th November 2021

S.no Tasks Details Timing

Collection from Report to DLC Distribution Center and collect the sealed packets
1 DLC Distribution (Center Bag), for the assigned sample school. Sign CHALLAN 06:00 AM - 07:15 AM
Center summary

Reporting to 08:00 AM - 08:30 AM

2 Report to assigned sample school and meet school head with LOA
Sample schools

Sampling Of Collect Student attendance Register and conduct sampling of 08:30 AM – 09:30 AM
3
Students Students and as per Control Sheet with the help of FI

Use desk stickers and supervise seating the students in order of NAS
Pre-Distribution ID. Keep things ready for distribution of test booklets as per the
4 09:30 AM - 10:20 AM
Instructions Control Sheet. Explain them the methods for filling the OMRs and
general instructions relating AT and PQ.

Booklets
5 Distribute the AT booklets to the students, as per the Control Sheet 10:20 AM - 10:30 AM
Distribution

10:30 AM – 12:00 PM
Proctoring & Invigilate the test and ensure no cheating or malpractice take place. (Grade 3,5)
6
Invigilation DON’T PENALIZE STUDENTS 10:30 AM – 12:30 PM
(Grade 8,10)

12:00 AM – 12:30 PM
Collect the OMRs for the ATs. Count and pack after checking that the
Collection of AT (Grade 3,5)
7 OMRs are filled completely. For Grade 3 and 5, get the OMR filled by
OMRs 12:30 PM – 12:45 PM
the FI or yourself
(Grade 8,10)

Give PQ to all students Grade 8 & 10 for attempting. PQ for Gr-3 & 5
Distribution of 12:30 PM (Grade 3,5)
8 be filled up in interactive mode. Get the SQ & TQ filled by the
PQ 12:45 PM (Grade 8,10)
principal & subject Teacher in the meantime

All OMRs (AT+PQ+SQ+TQ+Control Sheet) be packed in OMR return

Counting and
9 bag after every child has completed the PQ. This time is suggestive 01:00 PM – 01:45 PM
Packing
and may vary as per field situations

Filling of
10 Update your field notes as per observation 01:45 PM – 02:00 PM
Field Notes

Submission to Submit packed materials to DLC distribution center. The time is

11 02:00 PM - 04:00 PM
DLCs indicative and may vary depending upon travel time involved
 NAS Cell CBSE, Delhi
Field Note for Observer-NAS 2021
The Observer are required to mark Yes/No, provide response in the Field Note below, and submit the same to the
DLC. They may take a picture of the field note and share it on WhatsApp Group to be created by the DLC.

Name of School

UDISE+ Code

Survey Grade
Grade 3 Grade 5 Grade 8 Grade 10

Please fill the circle with your response in Yes or No column as appropriate:

S.N Question Yes No

Administrative Observations

1 Was the School Aware of the Survey Team Arrival?

2 Did the Field Investigator Arrive on time on the survey day?
3 Did HM/ Principal provide proper access to Student Attendance register?
4 Was a suitable room available for NAS?
5 Were Survey room, benches, lighting and ventilation in proper condition
6 Were arrangements and provisions made for CWSN?
7 Were COVID norms followed?
8 Did the HM/staff extend support for smooth conduct of NAS?
Sampling related Observation

9 Was it a single section in the sample Grade?

10 I had to use the Chit and Draw method, it being a multiple section school for the Sample
Grade. If yes, give section
11 I followed the instructions on the Control Sheet about selection of section and selection of
sample batch for survey
Survey Related Observations

12 Did the survey take place in a fair manner according to you?

13 Was there any interruption from school teachers/HMs/staff during the survey?
14 The Distribution of the AT and PQ took place as per control sheet
15 The students were explained the PQ items for ensuring that the questions are correctly
understood for capturing the correct response
16 All the materials were packed and handed over to the Observer and no material (used / un-
used), was left at the sampled school or with any sampled school staff, student etc.
17 Did you notice any other difficulty during test administration?

Observer’s name: ....................................................... Signature: ...............................................................

 NAS Cell CBSE, Delhi

UNDERTAKING
for Advance Delivery of NAS Packets– NAS 2021

The sealed NAS Packets and all associated confidential materials for the following:

District
District Code
Sampled School name
UDISE+ Code

Sample Grade
Medium of Instruction

is hereby handed over to Shri/Smt.________________________________________________with

Observer Number (ID)

Mobile Number

at Date: ________________________________Time: ______________________________________

with the collection of the sealed NAS Packets, the Observer hereby confirms:
1. The transit safety and intactness of the sealed packets and materials within, up un till the packets are mandated
to open on the day of the survey i.e., 12th November 2021

2. The carrying of the sealed packets to the assigned sampled school at the appropriate time and coordinating with
the Field Investigator for the smooth conduct of NAS 2021

3. To take picture (from their cell phone) with the sealed packets held close to them before collecting the materials
from the distribution center. The same will preserved for future use and also shared with Observer & Board
Representative

Signature: Signature:

Name: Name:

DLC / Centre Custodian Centre Observer

(In charge distribution center)

Mobile No.___________________ Mobile No.___________________

(as handing over) (as taking over)