Office Automation Tools II

1.
Programme : Bachelor Degree

2. Department : Science and Humanities
3. Course Title : Office Automation Tools II
4. Course Code : 055CS25,351CS25,551CS25,552CS25,252CS25
5. Course Duration : Semester
6. Lecturer Hours per Week : 3
Tutorial Hours per Week : -
Practical Hours per Week : 2
7. Course Credit : 12
8. Methods of Assessment : Assignments 10%
Mid-Semester Examination 10%
Practical Observation 5%
End Practical Examination 10%
End Semester Practical Viva Voce 5%
End Semester Examination 60%
9. Course Description :
Office Automation is to enhance and upgrade the existing system by increasing its efficiency and
effectiveness. It will simplify the task and reduce the paper work means the software improves the
working methods by replacing the existing manual system with the computerbased system. The course
utilizes the automation software environment, which includes Word, Excel, Access, PowerPoint,
access and Outlook. It also provides practical exposure to the automation software tools.
10. Aim of the Course :

The course aims to use office automation software packages in day to day activities.
11. Learning Objectives :

At the end of the course, students will be able to:
• Create Mail Merge, Macros, Tables, Graphics and Frames.
• Create a worksheet and apply formulas for calculation;
• Use function and various chart type in worksheet;
• Create a new Database using MS-Access;
• Find Information in Databases, Creating Reports, Importing Data from Other Databases 
• Demonstrate by Adding Picture and Graph, Adding Sound and Video to the presentation;
• Demonstrate the application of Hyperlink.
12. Topics of Study:

Unit I Advanced Word:
Automatically Correcting Types, Inserting Symbols from the Wingdings Font, Using Auto text,
Printing Envelopes, Saving a Document as a Template, Using Automatics Saves, Creating Form Letters
using Mail Merge - Inserting Hyperlinks, Editing Hyperlinks, Previewing a document as a web page,
saving a document as a web page, using the web wizard to create a web site, formatting a document
with a web theme.
Unit II Advanced Excel:
Creating a Default Chart, Creating a Chart using Chart Wizard, Modifying: Chart, Chart Type, Chart
Area, Plot Area, Gridlines, Titles, Axes, Legend, a Data Series - Adding data to a chart, adding data
Tables and Trend lines - Changing to Another Sheet, Naming Sheets, Referring to Data From Other
Sheets in Formulas, Consolidating to a Sheet, Naming Ranges, Auditing a Workbook, Seeking Goals,
Tracking Changes, Reviewing Changes, Inserting Comments, Protecting and Sharing a workbook,
merging workbooks - Making a Bill in Excel.
Unit III Access:
Introduction - Planning a Database - Starting Access - Data Types and Properties - Creating a new
Database - Creating Tables - Working with Forms - Creating Queries - Finding Information in
Databases - Creating Reports - Types of Reports - Printing & Print Preview - Importing Data from
other Databases Viz. Excel Etc.
Unit IV Presentation Software:

Adding Transition Effects, Adding Preset Animation, Creating Custom Animations, setting up the
show, Displaying the Show - Starting an organization chart, Entering names and Titles, Adding
Members, Formatting the Boxes, Text and Lines, Rearranging the Org Chart, Finishing the Chart -
Create presentation with back ground - inserting pictures and images - change position or lay out of
pictures - Apply 3D effect, shadows, back ground fill colours, textures and pattern- multimedia - insert
sounds and movies - slide transition - introduce animated objects. Slide show set up - insert navigation
to slides- presentations and URL’s - apply and edit timings -create a customized slide show.
Unit V Introduction to Hyperlink

Notepad & Browser - Creating HTML Document - Document Structure Elements <!DOCTYPE>,
<HTML> ... </HTML>, <HEAD> ...</HEAD>, <BODY> ..... </BODY>, <TITLE> ... </TITLE> -
Formatting HTML Document – Character Formatting, Information Type Formatting, Block Formatting
Elements, <ADDRESS>, <FONT>, <BASEFONT>, HEADING <H1>.... ,<H6>, <BR>),
<CENTER>, <HR>, <MARQUEE>, <P> , <PRE>, <UL>, <LI>, <OL>,<DL><DT> - Fonts and
Colours, Adding Fonts, Adding Colours - Lists and Tables, Using Lists an HTML Document, Using
Tables in an HTML Document - Hyperlinks, Creating Hyperlinks, Images, Inserting Images in an
HTML Pages.
List of Laboratory Experiment:

MS Word
i. Create a greeting card using MS-Word. ii. Create a
cover page of a project report. iii. Generate Table
of Contents for a document iv. Prepare Index for a
document.
v. Create letter using mail merge.
vi. Create various graphs with respect to students’ academic details.
MS-Excel vii. Payroll calculation. viii. Mark sheet preparation

using mathematic function. ix. Chart preparation.
x. Filters in Excel.
MS-Access xi. Table
creation. xii. Query
processing.
xiii. Form
xiv. Report generation.
MS-POWER POINT
xv. Slides show animation.
xvi. Photo Album.
13. Mode of Assessment:

Attendance is Compulsory. A student should secure 85% of attendance in the course to be eligible for
appearing in End Semester Examinations. Minimum of 2 assignments carrying 20 marks each shall be
submitted for evaluation (Refer Assignment Policy). Mid Semester Exams are conducted during the
7th week by covering 2.5 units and Evaluated for 10 marks. Practical Observations will be given 5
marks; End practical examinations will be conducted and evaluated for 10 marks, and End Semester
Practical Viva Voce for 5 marks will be conducted at the end of 14th week by covering all the
practical experiments for 3-hour duration. End Semester Examinations shall be conducted for 3 hours
in the 17th week by covering all 5 units and evaluated for 60 marks. (Refer Examination Guidelines).
14. Prescribed Textbooks:

1. Dinesh Maidasani, 2010, Straight to the Point – MS Office 2010, Laxmi Publications,
India.
2. Sherry Kinkoph Gunter, 2010, Master Visually Microsoft Office 2010, Wiley, India.
3. Dinesh Maidasani, 2016, Learning Computer Fundamentals, MS Office and Internet & Web
Technology, 3rd Edition, Firewall Media.
4. Deepak Bharihoka, 2010, Fundaments of Information Technology, Excel Book, New Delhi
5. Nagpal D.P, 2014, Mastering Microsoft Office, Wheelers Publishing, New Delhi.
15. Reference Materials:

1. Rajaraman V, 2013, Introduction to Information Technology, PHI. New Delhi.
2. Gaskin, Ferrett, Vargas, and Mclellan, 2010, Go! With Microsoft Office 2007
Introductory, 3rd Edition, Prentice Hall, India.
3. Palanivelu T.G, 2010, Essentials of Computers, 1st Edition, New Age International Pvt. Ltd., New
Delhi.
4. Anita Goel, 2014, Computer Fundamentals, 7th Edition, Pearson, New Delhi.
5. Ramesh Babu V, Samyuktha R & Muni Rathnam M, 2016, Computer Programming, Revised &
Updated Edition, VRB Publisher Pvt. Ltd., Chennai.

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1.

Programme : Bachelor Degree

10. Aim of the Course :

11. Learning Objectives :

12. Topics of Study:

Unit IV Presentation Software:

Unit V Introduction to Hyperlink

List of Laboratory Experiment:

MS-Excel vii. Payroll calculation. viii. Mark sheet preparation

13. Mode of Assessment:

14. Prescribed Textbooks:

15. Reference Materials:

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