Alfresco Mobile

The Rise of the Mobile Workforce Benefits of Alfresco

While the smartphone is now standard equipment in the enterprise, it is the tablet — the fastest Mobile include:
growing computing device in history — that is fundamentally changing the way that professionals
want to work. •M
 obile access to all
cloud and on-premise
The tablet is no longer merely a window into the internet, or a mobile email inbox, but has become
content — no need to
a great medium for consuming enterprise documentation and is fast evolving into a tool for creating,
carry a heavy laptop
editing and collaborating on all of our business critical content.
anymore, or rely on
This is why Alfresco is concentrating on unleashing the power of the tablet, to truly mobilize global small and inappropriate
workforces and increase productivity, efficiency and mobility in all areas of the enterprise — smartphone screen size
let Alfresco Mobile turn your tablet into an enterprise grade mobile productivity machine.
•Y
 our business critical
content, in sync, and
The Challenges that Come With the Tablet at your fingertips
A secure, reliable and flexible solution for working with corporate content has, until recently, wherever you are.
been hard to find. Users have been bringing their own devices into the workplace, and with them •N
 o added per-user
they’ve brought consumer file sharing services, or have shared content via email. Neither of these costs for mobile apps
approaches is right for the enterprise, and can pose a number of challenges to the IT department
responsible for managing the organization’s content.
•C
 lean mobile UI with
integrations to content
Questions arise around security, compatibility, cost, support, corporate network access, personal editing apps, such as
versus private device usage, and eventual retrieval of data, which can make tablet adoption seem Quickoffice
daunting to some. A solution to these, and other potential issues, is needed to enable enterprises to
unleash the power of their employees’ mobile devices — and that is where Alfresco Mobile comes in. •R
 eliable, customizable
security options
•O
 pen-source app for
The Alfresco Mobile Solution developing new solutions
The Alfresco Mobile app provides users with access to their Alfresco on-premise server, or their to extend the capability
Alfresco in the cloud account, and is available for iPad, iPhone and Android tablets and phones. of Alfresco
If you do not yet have an Alfresco account you can download the free app from the Apple App
Store or Google Play and sign-up for a free 10GB cloud account from within the app. •H
 ybrid ECM approach
avoids the hassle of
Alfresco Mobile provides your company with: having to set up VPN
• Enhanced User Adoption of Document Management — Mobile access to corporate access for external/
content encourages adoption of document management. mobile users
• Increased Levels of Collaboration — Interoperability between individuals and teams is made
much easier with tablet devices – such as the ability to comment on content, amend and upload
new versions and send links to content stored in the cloud to other
users.
• Security & Access Control — The server enforces corporate policies,
only allowing the users access to the content for which they have the
necessary permission granted. All data can be permanently encrypted,
and only decrypted when accessed.
• Version Control — The Alfresco document management server serves
as the source for corporate documents, with full version control and
no more out-of-date documents. Version history is maintained on the
server and accessible from within the app, providing an audit trail of
changes and the ability to revert back to a previous version if required.
• Compatibility — The Alfresco Mobile app manages a multitude of file
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alfresco.com
 types, and popular enterprise documents are easily opened and
edited in your favorite apps such as Office HD2, QuickOffice and
Documents To Go. By having one consistent solution spanning your
on-premise, cloud and mobile devices, questions of compatibility
need never cause any issues.
• Personal vs Business Device Usage — Alfresco Mobile can help
maintain a distinction between what content is personal, and what
content belongs to the enterprise. Use Alfresco to share, store and
collaborate on corporate documents managed securely away from
personal files.
• Retrieval of data — If an employee leaves your business, you
maintain all the data within your Alfresco on-premise, cloud or hybrid
system, so even if they take their device with them, you still retain
all your valuable content. Site owners can then remove the
permissions of the ex-employee, and they will no longer have access
to the content in your account. Alfresco also retains an audit trail of
all changes made to documents by employees or colleagues with
whom they collaborate.
• Support — Alfresco customers receive access to a global support
team. The Alfresco team are available to support you and your
colleagues regarding any aspect of your Alfresco account.
• No Added Costs — As a free-to-download mobile app for iPad, iPhone and Android
devices, there is no license cost per-user to deploy to one or to tens of thousands of users.
• Custom Development Core — Alfresco has released its mobile app as an open source
project, that customers or partners can use to jump-start custom app development.
Developers can gain easy access to the Alfresco public API and Mobile SDK at
developer.alfresco.com in order to make integration with other apps even more accessible,
or to build their own custom apps against the Alfresco platform.

The Alfresco Mobile application is a constantly evolving app that

allows users to:
• Browse — Navigate sites and folders to easily access documents
on your Alfresco on-premise or cloud accounts.
• Search — Search across the repository to quickly locate
the correct document
• View — Review content using native viewers — no need to launch
external apps on iPad or iPhone. You can also download
documents directly to the device for viewing offline when you have
no wireless or mobile connectivity.
• Upload — Upload, name & tag photos, videos and documents
into Alfresco. Batch upload allows you to share, store and
collaborate on multiple documents within moments. Photos
uploaded via the device camera will automatically save associated
metadata, including device type, date stamp and geo-tagging
information.
• Download — Keep your favorite content synced to your iOS
device so that you can work with the most recent versions offline
even when you have no network connection.
• Tasks and Workflow — Initiate and respond to review and approval workflows straight
from your tablet, also assign tasks to multiple collaborators and monitor task progress
updates within the app.
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alfresco.com
• Interact — Leave feedback for colleagues with the ability to comment on files or “like” Download Alfresco
them from the mobile app. Mobile for iOS at the
• Edit — Edit the files in your favorite mobile productivity apps (i.e. Office HD2, Quickoffice, iTunes App Store.
PDF Expert or Documents To Go) via in-app integration or WebDAV compatibility.
• Send — Email files or links to cloud content directly from within the Alfresco Mobile app.
• Note Taking and Audio Capture — Record, store and share audio or text files without
leaving Alfresco Mobile. Download Alfresco
• Workflow — More than just content management. Automate business processes, manage tasks
Mobile for Android
and initiate and complete workflow actions using your tablet. at Google Play.

The Alfresco Approach

Smartphones are great, but it is tablets that are emerging as the truly groundbreaking tools that Visit our
make things easier, quicker and more mobile in enterprise. More portable than a laptop, more
Developer pages at
functional than a smartphone, the tablet is the ideal middle-ground for mobile workers.
developer.alfresco.com,
At Alfresco, we have developed mobile apps for where you will be able to
iOS and Android devices, making our unique Hybrid download the Alfresco
ECM features available to mobile workers using the
API and Mobile SDK
most popular tablet and smartphone devices. Due
to start working Alfresco
to the slightly differing capabilities that they both
provide, the list of features and user experience may
integration into your
differ between Android and iOS devices, but we own apps.
make sure that the best possible mobile experience
is available.

Version history interface in the

Alfresco Mobile for Android
app. Revert back to any
previous version in moments.

Initiate review and approve workflow,

assign to one or more assignees, and
complete tasks using your iPad.

Learn more at mobile.alfresco.com

Alfresco UK +44 (0)1628 876 500 | Alfresco Americas +1-888-317-3395