TIME MANAGEMENT

Managing Time
There are 168 hours in every week.
How are you spending yours?
Sleeping Taking a nap
Going to the Gym Exercising
Getting ready for class Catching up!
Working on campus Commuting
Shopping for groceries Getting around campus
Caring for family Playing an instrument
members Trying to unwind
Going out with friends Attending events on campus
Cultivating a Helping a friend
relationship Checking email
Meeting new people Revising your essay
Going to office hours Getting coffee
Volunteering Chatting with friends
Going to class Keeping in touch with family
Studying for tests
Doing library research
• We all get the same 24 hours – so why do some people seem to
achieve more with their time than others? The answer: good time
management.
• Time management is the process of organizing and planning how to
divide your time between different activities. Get it right, and you'll
end up working smarter, not harder, to get more done in less time –
even when time is tight and pressures are high.
• The highest achievers manage their time exceptionally well. And by
using Mind Tools' time-management resources, you too can make the
most of your time – starting right now!
What is Time Management ?
Time management refers to;
Managing time effectively, so that the right time is allocated to
the right activity.
Making the best use of time, as time is always limited.
Effective time management allows individuals to assign specific
time to activities as per their importance. – Ask yourself “which
activity is more important? How much time should be allocated
to?” – Know which work should be done earlier and which can
be done a little later.
What Is Time Management?

• Working Smarter to Enhance Productivity

• Time management is the ability to use your time productively and
efficiently.
• You could also think of it as the art of having time to do everything
that you need, without feeling stressed about it. It sounds simple, but
it is much harder in practice.
Yes! The Truth!
As college students, you are very busy people, and to make those
168 hours effective, you have to do some planning.
The Benefits of Time Management
You are more productive.
You reduce your stress.
You improve your self-esteem.
You achieve balance in your life.
You avoid meltdowns.
You feel more confident in your ability to
get things done.
You reach your goals.

Overall, you start feeling more in control, with the confidence to choose how best
to use your time.
And by feeling happier, more relaxed, and better able to think, you're in a great
place to help others reach their targets, too.
A Word about ENERGY
The most overlooked aspect of time management is your energy
level.
•Evaluate your energy level at different times of day.
•Schedule tasks when you have the energy level to match.
•If you are a “morning person,” seize the early hours
to study and do assignments that require focus.
•If you are an “evening person,” make sure that you
are being productive and not sacrificing sleep for extra
hours to socialize.
•Losing sleep is the easiest way to sabotage your energy level!

Don’t let this be you!

 Time Management Includes:
Effective Planning
Setting goals and objectives
Setting deadlines
Prioritizing activities as per their importance
Spending the right time on the right activity
 Effective Planning

• Prepare a To Do List or a “TASK PLAN”.

• Order activities according to their priority.
• Allocate suitable time to each activity.
• Complete pending tasks one by one. – Do not begin fresh work
unless you have finished your previous task.
• Tick the ones you have already completed.
Setting goals and objectives

• Think about the results you want to see. Before you set a goal, take a closer
look at what you're trying to achieve and ask yourself the following
questions: ...
• Create SMART goals. ...
• Write your goals down. ...
• Create an action plan. ...
• Create a timeline. ...
• Take action. ...
• Re-evaluate and assess your progress.
 Setting deadlines

• Come up with your big goal or determine your project. ...

• Figure out the tasks that you need to complete to make this goal or
project happen. ...
• Schedule each step on your calendar. ...
• Write down your deadlines. ...
• Figure out the right time limit. ...
• Use a timer. ...
• Do the difficult parts first.
 Prioritize the tasks as per their importance
and urgency.
• Know the difference between important and urgent work. Identify
which tasks should be done within a day, which all should be done
within a month and so on. Tasks which are most important should be
done earlier.
• There was a professor at a university who
thought of giving a lesson to his students
about the importance of time and
managing it appropriately.
• He brought a jar, sand, rocks, water, and
some pebbles to the class and kept it on a
table.
• The professor chose a student and asked
him to fill the jar with all the props.
 • The volunteer student started with
1.water
2. sand
3. and then pebbles.
And finally, he found that there is no
space to put all the rocks inside.
• Likewise, the professor asked other
students as well to perform the task
and everyone tried to fill it with all
the props but unfortunately didn’t
succeed.
• Finally, the professor started to fill the
jar with
• the rocks,
• then he added the pebbles,
• and further he added the sands.
• Still, there was some space to pour
the water and
the professor did so.
• Comparing the life situation with these
props, you will find that;
• Water, sands, and pebbles are to be
compared with the tasks/goals which we
are more focused to do on priority.
• Whereas, the rocks are the biggest goal or
task that we used to finish on the least
priority.
• you can achieve everything in a managed
way.
 Revisit and Revise Your Plan
Are you making progress?
▪ Now that you’ve been paying attention to your schedule, how are you
actually using your time?
▪ Which tasks were you able to do? What didn’t get done?
▪ Was your energy level appropriate? Your stress level?
▪ What changes need to be made to your weekly schedule?
▪ What are persistent time wasters?
▪ Could better communication have helped you stick to your plan?
▪ Was procrastination an issue?
Procrastination:
“Never do today what you can put off ‘till tomorrow!”

Forms of procrastination:
• Ignoring the task, hoping it will go away
• Underestimating how long it will take
• Overestimating your abilities and resources
• Telling yourself that poor performance is okay
• Doing something else that isn’t very important
• Believing that repeated “minor” delays won’t hurt you
• Talking about a hard job rather than doing it
• Putting all your work on only one part of the task
• Becoming paralyzed when having to make choices