Excel - Access Lab Man. - Cod 1104 - Expt 3a

COD 1104 – BUSINESS INTELLIGENCE USING EXCEL AND ACCESS LAB MANUAL FOR
COMMERCE GROUP
DATE : DATE AND TIME
EXPERIMENT No.: 03A
AUTOMATION IN CALCULATION OF EMPLOYEE REMUNERATION :
APPLICATION OF DATE AND TIME FUNCTION
INTRODUCTION:
The students learn how to take advantage of Excel's date and time functions
(and working with multiple sheets) to determine the employee remuneration based on
the work hours put in.
PROBLEM STATEMENTS:
 Create formulas using date and time functions, To Calculate the monthly
wages for three staff working either as nursing attenders or nurses. The
remuneration for nursing attender and nurse are Rs. 500 and Rs. 650 per hour
respectively.
Based on the sign-in and sign-out time do the necessary calculations,

also graphically represent the hours of duty put in by each staff. Preferably a
pie chart.
Note: refer monthly budget for template
OBJECTIVE:
To enable the student to,
 Know the main function to calculate dates in excel.

 Calculate date difference.
 Calculate workhours.
H/W & S/W REQUIRED:

Desktop
o Specifications
Authored by Dr. Afzalur Rahman(Hod), R. Agatha , Dr. Mohammed Taha, Mrs. S.M.Shifana, Dr. Catherine
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Microsoft Office Excel
PROCEDURAL STEPS FOR APPLICATION DATE AND TIME FUNCTIONS AND

FORMULAS EXAMPLES (EXPERIMENT 3A):
1. Open a new excel workbook and name it as “Experiment 3A – EMPLOYEE
REMUNERATION CALCULATION - STUDENT NAME - RRN”, and save it in the folder
in your name.
Fig 3A.1
2. Create the following template as detailed below.
3. Create the first work sheet as hour details, for month of January. With the shown
formatting.
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Fig 3A.2
Fig 3A.3
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Fig 3A.4
4. Enter the date details as shown. (Since it will become time consuming, you can enter just
a few sets of dates and duty timings. Then copy paste it and edit it.)
Fig 3A.5
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Fig 3A.6
5. Now to calculate the duration of duty, use the following formula; INT(E14-C14)&" days
"&TEXT(E14-C14,"h"" hrs ""m"" mins """)
Fig 3A.7
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6. Double click or drag the formula down so that the calculation is implemented for the rest
of the dates.
Fig 3A.8
7. Implement the same formula for the other two employees too.
Fig 3A.9
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8. Now create the next excel sheet called, Salary details Jan.
Fig 3A.10
9. Create the following template to calculate the salary. (To save time you can duplicate the
previous sheet. But, kindly don’t forget to link the staff data and date & duty details.
Remember, this linking of cells, helps to keep track of editions and corrections, when we
are dealing with huge and repetitive data.)
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Fig 3A.11
10. The formulae to calculate, the No. of hours, and amount to be paid are;
(i) =(((E16-C16)*1440)/60), (ii) =IF($E$13="Nurse", (G16*650), IF($E$13 = "Nursing
Attender", (G16*500), "NA"))
(We are using an if formula to automize the calculation of remuneration for various
designations)
Fig 3A.12
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Fig 3A.13
11. Drag, the formulae down to implement for the subsequent data.
Fig 3A.14
Fig 3A.15
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12. Implement the formulae for all three staff.
Fig 3A.16
13. Repeat steps 4 to 12 to create similar data for February and march.
14. Then create the following summary sheet template as shown below. (The graph are to
be inserted after data summarization.)
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Fig 3A.17
Fig 3A.18
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Fig 3A.19
Fig 3A.20
15. The staff details are linked to the data in the first sheet (hour details – January) as
shown. (='[EXPERIMENT 3A - CALCULATION OF REMUNERATION OF WORKERS
ON HOURLY BASIS.xlsx]HOUR DETAILS JAN'!$E$9)
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Fig 3A.21
16. The summation of hours (across the excel sheets), is done as we did in monthly budget.
(=SUM('[EXPERIMENT 3A - CALCULATION OF REMUNERATION OF WORKERS ON
HOURLY BASIS.xlsx]SALARY DETAILS JAN'!G16:G50))
Fig 3A.22
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17. Similarly for salary per month. (=SUM('[EXPERIMENT 3A - CALCULATION OF

REMUNERATION OF WORKERS ON HOURLY BASIS.xlsx]SALARY DETAILS JAN'!
Q16:Q50))
Fig 3A.23
18. Create sub-tables for no. of hours for each month by linking the contents from the main
table and plot the corresponding graphs, with the shown formatting.
Fig 3A.24
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EXECUTION STEPS FOLLOWED BY STUDENTS FOR APPLICATION OF DATE & TIME

FUNCTIONS (EXPERIMENT 3A):
RESULT:
Thus using, date and time functions & formula the no. of hours of duty and
hence salary for three medical staff for three months have been determined.
INFERENCE BY STUDENTS:
VIVA QUESTIONS:
1. How do you subtract or add days to a date in excel? Illustrate with example.
2. How to convert week number to date in excel?
Page No.

Excel - Access Lab Man. - Cod 1104 - Expt 3a

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COD 1104 – BUSINESS INTELLIGENCE USING EXCEL AND ACCESS LAB MANUAL FOR

DATE : DATE AND TIME

EXPERIMENT No.: 03A

AUTOMATION IN CALCULATION OF EMPLOYEE REMUNERATION :

APPLICATION OF DATE AND TIME FUNCTION

Based on the sign-in and sign-out time do the necessary calculations,

Note: refer monthly budget for template

 Know the main function to calculate dates in excel.

H/W & S/W REQUIRED:

Microsoft Office Excel

PROCEDURAL STEPS FOR APPLICATION DATE AND TIME FUNCTIONS AND

2. Create the following template as detailed below.

12. Implement the formulae for all three staff.

17. Similarly for salary per month. (=SUM('[EXPERIMENT 3A - CALCULATION OF

EXECUTION STEPS FOLLOWED BY STUDENTS FOR APPLICATION OF DATE & TIME

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