Writing a Memorandum

A memo or memorandum is an important document that is typically utilized as a form of internal communication
in an organization or institution; this means that the memo is exclusively distributed within the company. Memos
are usually used for the following purposes:

a. giving recommendations;
b. requesting for information;
c. sending orders to employees;
d. providing responses to queries;
e. sketching out procedures, rules, and regulations;
f. reporting about finished actions or new information; and
g. finalizing business decisions.

Parts of a Memorandum

• Introduction
- Your memo should start by stating your purpose for writing. Make sure to give the reader a preview
of your main points so that the reader knows what to anticipate in the next parts of the memo.

• Body
- The body is used to explain in a more detailed manner the points that you have highlighted in the
introduction part. Make sure to write effective topic sentence for each paragraph in the body so that
the readers would be able to quickly locate the information they need.

• Conclusion
- Restate the main points that you highlighted in the introduction and request for the reader to make
an action.

1
EXAMPLE MEMO NO.1:

2
EXAMPLE MEMO NO.2: