የትምህርትና ስልጠና Education & Training

ETQAA
ጥራት ማረጋገጫ ኤጀንሲ Quality Assurance Agency

Accreditation and Re-accreditation Application

Checklist
(Undergraduate and graduate programs)

October, 2016
 Contents
Introduction -------------------------------------------------------------------------------------1

Section I: Background Information -----------------------------------------------------------1

Section II: Legal and system documents -----------------------------------------------------1

Section III: Program Curriculum and Course Modules --------------------------------------2

Section IV: Program Facilities --------------------------------------------- -------------------3

Section V: Academic and Administrative Staff------------------------------------------------3

Section VI: Report (only for Re-accreditation applications)-----------------------------------3

Introduction
This application checklist is prepared to help the applying HEI easily organize and check the
documents required for the purpose. The checklist is made to consist of the criteria
requirement both for accreditation and reaccreditation, for undergraduate and graduate
programs and in regular or distance modality.

As the checklist only consists of the list of requirements indicated in the accreditation and
reaccreditation guideline 2004 EC, the applying HEI has to refer to the guidelines for minimum
standards set for each and every criterion.

Before application for accreditation, an HEI shall take an orientation on the sector and
guidelines/standards. This is mandatory for a new HEI applying for the first time and Agency
advises the owner of a new HEI applying for accreditation should take part in the orientation.

After the HEI has finished its preparation and made sure for the fulfillment of the
requirements, it can apply for accreditation both by writing a request letter as well as filling in
the application form provided by the Agency up on request.

Section I: Background Information

No Main Details Remark
Requirements
1 Institutional Name
Address Location
Address (Tel, email and fax)
List of program to be accredited/reaccredited
Number of students planned for one admission in each
program requested program
Mode of delivery (regular distance)
Total number of students currently registered in all only for new
HEI
programs (for existing HEI)
2 Responsible (Name, Tel, email and fax)
person
3 Owner (Name, Tel, email and fax) only for new
HEI

Section II: Legal and system documents

No Main Details Remark

Requirements
1 Business/regist -Business registration/ license for a new HEI
ration license -Renewed business license otherwise
2 Legislation should consist of all academic and administrative only for
new HEI
components in a way addressed in the harmonized
government legislation (organizational structure, staff profile
 and job description, Staff development and recruitment,
permanent committees and their responsibilities, students
admission and registration, students assessment and
evaluation, students advice and counseling, students’
discipline and dismissal, research and outreach services,
quality assurance etc…
3 Business/Strat The business plan should address all the basic components only for
new HEI
egic plan it should have. (Analysis/market assessments on the
industry, the customer, potential competitors); Vision,
Mission, Goals, objectives, strategic activities, organizational
setup (HR and facilities to implement the strategic
activities), operational physical and budget plan (student
admission, teaching, research, community service, quality
assurance) and finally monitoring and evaluation systems)
revenue).
4 Annual plan Annual plan on Institutional and program activities based on
the strategic plan (student admission, teaching, research,
community service, quality assurance).
5 PLC/SC The document should indicate the owner, areas of only for
new HEI
Establishment deployment, capital, accountability and has to be approved
documents by a legitimate body
6 Evidence on Financial/Auditors statement
financial
viability
7 Building Lease agreement/ownership evidence
lease
8 Memorandum For agriculture, health, cross border programs and
of Agreement others where required
only for
9 Working Policies/guidelines on human resource, student support new HEI
documents and counseling, assessment and evaluation, quality
assurance, research and community outreach services,
tuition fee student admission.

Section III: Program Curriculum and Course Modules

No Main Details Remark

Requirements
1 Introductory Nomenclature, introduction/background, need assessment/
part rationale, program objectives/aim, graduate profile, teaching
methods, assessment methods, admission criteria, quality
assurance, program resources
2 Course course category, prerequisite, course load, semester load,
breakdown course sequence, etc…
 3 Course course title /code/load/prerequisite, course description, For each
course of the
Syllabus course objectives, course content, teaching methods program
assessment methods, texts and references
4 Course a course material developed by the HEI for each course only for new
HEI for
material/ based on course syllabus distance
Modules modality

Note: The curriculum has to be adapted from the nationally harmonized curriculum

Section IV: Program Facilities

No Main Requirements Details Remark

1 Classrooms Quantity, room size in m2, number of seats, teaching aids
and facilities
2 Library Quantity, room size in m2, number of seats, text and

Only for accreditation

3 Computer Center
4 Program laboratories
/demonstrations/works
hops
5 Offices
reference books by program, journals, dictionaries,
encyclopedias, desktop computers for database access
Number of CCs, room size in m2, number of seats, desktop
computers, networking and internet facilities, toolkit
Type and number of labs, lamb size in m2, number of seats,
facilities installation, list of lab equipments/machines/ as per
lab manual or the curriculum
For academic and administrative purposes equipped with
facilities (chairs, tables, desktops, shelves) as specified in the
accreditation guideline

Section V: Academic and Administrative Staff

No Main Details Remark

Requirement
1 Academic List of teachers and technicians by program, evidences on
technical staff qualification, employment, contract agreement, academic status
2 Administrative List of employees for all on positions, evidences, qualification and only for new
HEI
staff employment

Section VI: Report (only for Re-accreditation applications)

No Main Requirement Details Remark

1 Progress report
2 Self evaluation
document
-on the performance of planned activities only for re-
accreditation
-on improvements made as per the recommendations given
during previous evaluation
-Institutional self evaluation
-Self evaluation on the program(s) to reaccredited

Note:

 Arrange the documents the order they appear in the check list.
 All documents should be duly signed and have the seal of the institution.

 Application fee should be paid up on application and is nonrefundable.