Professional Documents
Culture Documents
• Regardless of the reason for their visit it is important all guests that receive quality service
• Quality service is being able to use a combination of products and services, as a combined offering, that at a
minimum, meets the needs and expectations of all guests
• Quality customer service is not just associated with 5 star hotels, it is a fundamental aspect of all hospitality
businesses, whether budget or luxury
• Simply customer service is important to any business in any industry
• It is about ensuring customers leave your premises pleased with the experience they received.
These spring from the customers’ needs and wishes but are also influenced by:
• The company’s image or reputation in the market
• The customer’s previous perceptions and their experience with the company
• The company’s advertising.
• How can you identify these?
Now that we have identified the needs and wants of customers, it is vital to gain a detailed, complete and
accurate:
• Understanding of our current operations
• Whether they are suitable to meet the needs of the customer.
Formal research
• Visiting the library
• Developing, distributing and analysing questionnaires
• Attending conferences and seminars
• Attending product launches
• Attending Industry Associations functions.
Primary data is fresh, new and original information specific to your requirements.Primary data collection methods
include:
• In-house observation
• Conducting interviews
• Applying questionnaires
• Conducting surveys.
Qualitative data is important in a service industry such as hospitality because it answers the ‘Why?’ questions such
as:
• Why do they eat with us and not the opposition across the road?
• Why do they prefer healthy food?
• Why have they stopped coming to the nightclub?
Quantitative data is statistical in nature.It deals with ‘quantifying’ things such as:
• The number of times a person visits the premises
• The amount of money they spend
• The number of minutes they are kept waiting for service
• Their satisfaction rating in % terms with our service.
It is vital to understand:
• What can cause changes in our operational environment
• Factors having impact on service delivery.
The internal environment is the environment within the business. It can include:
• Level of staff available
• Policies and procedures of the organisation
• Skill and knowledge levels of staff
• Operational hours of the business
• Facilities available within the venue.
In theory, a property has control over these internal factors because it is in a position to influence them. Slide 33
Internal environmentPossible causes of deficiencies from within the internal environment could include:
• Substandard products
• Equipment
• Marketing
• Staffing
• Recruitment
• Training.
Possible causes of deficiencies from within the internal environment could include:
• Management
• Financial support
• Changes in management style
• Changes in client focus
• Creation of new and different target markets
• Organisational re-structures.
The external environment refers to the area outside the business over which the venue has little or no control.
It can relate to changes in:
• Customer trends
• Technology
• Legislation
• Economy
• Political situations
• Competition in the marketplace
• Environmental issues.
You must check and question it so as to identify whether or not you can use research collected as the basis for
future action:
• Is it valid?
• Is it reliable?
• Is it relevant?
• Is it accurate?
• Does it make a useful contribution?
• Is it clear and unambiguous?
• Is it sufficient in volume to be useful?
• Does it represent the views of our target markets? Slide 37
Identify service deficiencies Once we have identified causes of service deficiencies, staff and management must:
• Address these
• Seek to find options to improve service levels.
It helps staff:
• To understand what is required of them
• Provides them with an opportunity to make input to areas that will ultimately greatly impact on them
• Increase ownership ‘own’ the changes
• Strive to better implement any actions agreed to.
Activities providing opportunities for staff participation in the planning process include:
• The formation of quality improvement groups or ‘quality circles’
• Establishment of group training sessions
• Introducing a variety of methods and systems to spread information
• Keep the message in front of everyone’s eyes.
Operational focus
• Create a competitive advantage over competition by either doing something different, more superior or
cheaper
• New or revised products
• New services
• New menus
• Renovations
• New equipment with staff fully trained in their operations.
• New equipment with staff fully trained in their operations
• New marketing strategies to new target market segments
• New advertising campaigns with suitable attractive packages
• New branding
• Correct staffing level and mixes
• Recruitment
• Structured training programs.
• Management
• Financial support
• Changes in management style
• Organisational re-structures.
• Greater use of e-business
• Greater use of technology
• Environmental awareness.
Slide 44
Staff focus
• Ensuring staff play an active role in improving service standards, is a key objective for management
• Staff are their eyes and ears and are able to communicate important information about the customer.
Regardless of the type of organisation, solutions will only work if the customer believes them to be:
• Meeting their needs, wants and expectations
• Is of good value
• Is better than that provided by the competition.
Once the different options to improve customer service have been identified, the next logical steps are to:
• Develop standards and plans for suitable options selected to improve customer service
• Communicate these standards to all staff so they are understand what they need to do
• Provide information to colleagues regarding customer service standards
• Monitor customer service according to organisation policies and procedures to ensure standards are met
• Measure actual performance against standards.
Communicating customer service standards can come in many different ways including:
• Orientation programs
• Formal meetings
• Staff briefings at the start and end of shifts
• Training sessions
• Observation and mentoring
• Informal communication during a shift.
Areas to monitor
• Which positions should you monitor?
• What do you specifically monitor?
Reservations
• The reservation system, and how easy it is to use, how user friendly it is from the guests’ point of view
• Our telephone manner
• Cancellation policy
• Credit card acceptance
• Accommodation availability
• Information on hotel shuttle and public transportation.
Registration
• Greetings
• Assistance with luggage
• Check-in procedure
• Room accommodation
• Room status/availability
Guest stays
• Food service department
• Gift shop
• Lounge
• Room service
• Valet service
• Housekeeping services
• Complimentary services and products
• Security
• Front office. Slide 66
Check–out
• Check-out time deadlines
• Luggage
• Speed of check-out
• Accuracy of accounts.
Quantitative methods
• Objective facts and unambiguous measures of performance
• This evaluation method is statistically-based
• It includes quantifying things such as:
– Service availability and standard
– Waiting times
– Number of complaints
– Number of give-aways provided.
Qualitative methods
This is information that commonly answers the ‘Why?’ questions:
• Why do people want this or that?
• Why do they prefer to order at this time and not that?
A manager or supervisor must provide active support to team members in helping them meet their given outcomes.
Support that can be given to workplace teams may entail:
• Giving moral and verbal support when times are tough and the going gets tough
• Providing relevant training and coaching
• Obtaining more physical resources to enable the job to be done better or quicker
• Getting approval for more time (overtime payments, extra hours) for staff.
Coaching of staff to help enhance the delivery of quality customer service is a much under-used tool in the effort to
provide better levels of service. Workplace coaching is an excellent tool to use because:
• It is extremely cost-efficient
• It relates specifically to individual workplace requirements
• It targets individual staff need.
Basics of coaching
• Focus on the person to be coached
• Use the two primary delivery strategies of ‘explanation’ and ‘demonstration’
• Follow the rhyme: “I do it normal, I do it slow. You do it with me, then off you go.”
• Make sure underpinning skills and knowledge are covered
• Allow for appropriate practice
• Follow up with the staff member as required to see if extra coaching or assistance is needed.
Types of feedback
• Positive – customers give compliments about aspects of service
• Neutral – customers say they ‘enjoyed’ their experience, not provide any further comment
• Negative – customers have a complaint regarding an aspect of their ‘experience’.
Budgets
• Sales budgets
• Labour budgets
• Material budgets
• Inventory budget
• Overhead budgets.
• Capital Expenditure budgets
• Budgeted Financial Performance Statement
• Cash budgets
• Budgeted Statement of Financial Position.
Operational reports
• Sales reports
• Occupancy reports
• Financial reports
• Complimentary reports.
Job Descriptions
• These are a detailed explanation of what each staff member should be doing in the workplace. It identifies
responsibilities and tasks for completion.
Once customer feedback has been collected and compared against organisational benchmarks and standards, a report
detailing reasons for changes in customer service must be evaluated and reported.
Reporting findings
Once you have prepared your report it is important that it is given to the right people for feedback, agreement and
implementation or action. The groups and individuals to whom such a report may be forwarded could include:
• Management
• The Board
• Certain subcommittees.
Reporting findings
• The establishment’s focus group
• Trainers in the business
• The external organisation that conducts your training
• Organisation
• All staff members
• Specific staff members who are identified in feedback
• Head office.
Tips on giving effective feedback which can be useful when making conclusions and giving recommendations
include:
• Be positive and constructive
• Respect the feelings of the speaker/person you are providing advice to
• Act on the fact that immediate feedback is more effective than delayed feedback
• Restrict your feedback to only those things that can be changed.
Communicating new approaches to service delivery. Once all parties have reached agreement, any new
approaches to customer service decided upon must be communicated to all those involved within appropriate
timeframes.
OPEN SPACE- a large area of land with grass and trees which is maintained for the pleasure of
the public
American period
– Daniel Burnham planned nine play fields and four large parks in the perimeter of the city, all connected by a parkway
system. These four parks, which were to be built in Harrison, Sta. Anna, Sampaloc and Tondo would have had an area of
fifty hectares each, totaling two – hundred hectares.
– It was also envisioned to have a parkway from Rizal Park to Sangley Point in Cavite, parts of which we now know as
Roxas Boulevard
– Baguio Burnham Park
Spanish Colonial Era,
– Rizal Park and Jardin Botanico (Botanical Garden) the first de facto parks of the city Commonwealth period
– Quezon Memorial Circle (Proposed Capital Complex)World War II, the country saw little to no progress in nation
building. The Japanese never barred the utilization of parks for leisure, though they never advocated the construction
of additional parks or the continuation of the plans of the new capital.
PARKS PURPOSE:
– national awareness of the ecological, historical and cultural significance of our national parks is crucial to
enhance economic and environmental sustainability, to assure biodiversity, and to allow future generations to enjoy the
natural beauty of the country.
Health Benefits
• encourages physical activity;
• enhances physical and mental health;
• helps reduce the risks of developing chronic diseases;
• assists in recovery from mental fatigue; and
• enhances children’s development and wellbeing
Environment Benefits
• protection of areas of conservation, biodiversity and cultural heritage value; reduction of air and noise pollution; and
• Managing climate change impacts by providing shade and cooling, contributing to urban heat abatement,
• contributing tostorm-water management, and by serving as disaster evacuation centers.
Economic benefits
• Parks are a major attraction for recreation and tourism industries, and
are significant sources for revenue and of employment for local communities;
• Active open spaces, especially sports fields, serve the same purpose by attracting participants and spectators beyond
the local area and thus have significant contribution to the inflow of economic benefits.
2. Natural & Semi-Natural Landscapes & Amenity- Land set aside to add or protect the character of an area,
including areas with environmental and/or heritage value
3. Parklands & Gardens- Land which may have some modifications to support
community social interactions, unstructured recreation and wellbeing uses, including for nature appreciation and
reflection
4. Linear Parks and Open Space Linear reserves- Linear Parks and Open Space Linear reserves are usually on
or alongside rivers and creeks, drainage easements, foreshores, and some utilityeasements (ie pipelines, power
lines, railway reserves)
5. Active Open Spaces- Active Open Spaces Land which has been modified to support structured sports and recreation
6. Civic Spaces- Civic Spaces Land which has been modified to support a range of for maland informal activities.Examples
include: Plazas, civicsquares, outdoor promenades
7. Coastal Areas and Beaches Conservation- Coastal Areas and Beaches Conservation of natural areasand coastal
systems Beach-related activities