Faculty of Engineering, Environment and Computing

5048EXQ Project Administration

Assignment Brief 2021/22

Module Title: Project Ind/Group: Cohort: Module Code:

Administration Individual Semester 1 5048EXQ
Available by:
Coursework Title: Coursework 13.09.2021

Lecturer: Siva Gangatheepan Due date: 19/11/2021

Estimated Time (hrs): 20hrs
% of Module Mark
Coursework type: Report
Word Limit*: 2500 words (all inclusive) 100%

Submission arrangement online via CUAula: The final submission of this coursework must
be submitted to Turnitin via Aula before 18.00 on the [date tbc]. A TURNITIN link is
available through the module Aula web page.
File types and method of recording: Your report should be word processed in a size 11
font, using Arial standard font. Please use appropriate paragraphs separated by a one
line space. Spacing of 1.5 lines is required. Your assignment should be professionally
presented. References should be shown at the end of your essay, and listed
alphabetically by author’s surname according to the APA style of referencing.
Submissions should be made in PDF file format.
Mark and Feedback date: Marked coursework will normally be returned within 3 weeks of
the submission date
Mark and Feedback method: Marked coursework and Feedback will be available on
Gradebook. The marks and feedback will be provided on the Turnitin link.

Module Learning Outcomes Assessed:

1. Undertake and appraise financial management processes in a construction
project.
2. Analyse effectiveness of change control procedures used in projects.
3. Develop negotiation and behaviour management skills.

Tasks and Mark distribution:

May and Clarkson (M&C) property group are looking to invest in the South East,
particularly in Surrey. Their new build profile largely targets new housing developments.
M&C property group has recently awarded a contract to specialist contractors DS
Construction (DSC) Ltd for the development of 18 new-build houses and 5 flats. As an
independent Project Manager and Quantity Surveyor (Client’s Agent), you are required
to provide independent advice on project administration issues. Key project information
includes:
 DEVELOPMENT OF 18 NEW-BUILD HOUSES AND 5 FLATS

Contract Details
Client: May & Clarkson Property
Group
Main Contractor: DS Construction Ltd
Form of Contract: JCT 2016 SBC/Q
Contract Sum: £5,716,702.00
Date of Possession of the site: 14th September 2021
Project completion date: 28th July 2022
Retention percentage: 3%
Liquidated damages: £25,000.00/week
Defects liability period: 10 Months

General Summary of Bill of Quantities

Bill No.1: Preliminaries £557,423.00
Bill No.2: Preparatory works £164,233.00
Bill No. 3: Building works (ALL)
Section 1 – Substructure £418,534.00
Section 2 – Superstructure £2,234,980.00
Section 3 – Finishes £414,201.00
Section 4 – Fittings and Equipment £117,532.00
Section 5 – External works £1,279,840.00
Section 6 – Services £275,371.69
Award for Electrical Works £123,928.00
Add
Profit (3%) £4,317.84
General attendance (1%) £1,439.28
Specific attendance (1½%) £2,158.92

Award for Heating and Air-conditioning Works £115,823.00

Add
Profit (3%) £3,774.69
General attendance (1%) £1,258.23
Specific attendance (1½%) £1,887.35

Total Carried to Form of Tender £5,716,702.00

Q1. M&C property group’s Project Director (PD) is considering the redesign of the
entire communal play park area around the development for better social distancing,
access and inclusion of a new outdoor gym. During a site meeting, the client’s agent
and the contractor’s project manager meet to agree on the adjustment of the
programme. Explain some of the negotiation and behavioural techniques/skills
needed by either party to reach an amicable agreement.

[25marks]

Q2. The following details were noted in the site valuation report on the 7th January
2022.

Preparatory works - 100% complete

Section 1 - 75%
Section 2 - 53%
Section 3 - 42%
Section 4 - 30%
Section 5 - 30%
Section 6 - 20% (incl. MEP)
Material on site (contractor) - £125,500.00
Material on site (Electrical) - £45,000.00
Approved variations 1 to 3 - £135,500.00
Approved fluctuations (by formula method) - £55,500.00
Approved Loss and/or expenses Claims: - £150,000.00
Total for previous valuations (1 to 3) - £1,755,010.60.

Prepare an interim valuation number 4 using the information above for the main
contractor.
[25marks]

Q3. M&C property group intends to construct retail units to cater for the community
and have partnered with a well-known supermarket. The expected tender award date
for the project is Oct 2021. The proposed plan is attached.

You are required to prepare an elemental cost plan at RIBA stage 2 for the proposed
retail units. In order to carry out the cost estimation for the proposed retail units, you
are advised to extract cost details from a similar project using the BCIS. Clearly state
any assumptions considered and show the calculations involved.

[25marks]
 Q4. Towards the end of winter in February 2022, M&C property group are made
aware that one of the named sub-contractors is likely to withdraw from its contractual
obligations because of a shortage of materials. Meanwhile, the contractor’s fitting
subcontractor from Germany has decided to cease operations in the UK. It is
anticipated that both ‘issues’ are likely to trigger major delay and disruption
concerning progress of works given that they may occur concurrently. As an
independent Client’s agent, you are expected to critically analyse the situation and
advise the client on best/worst-case scenarios.
[25marks]

Notes:
1. You are expected to use the CUAPA referencing format. For support and advice on how
this students can contact Centre for Academic Writing (CAW).
2. Please notify your registry course support team and module leader for disability support.
3. Any student requiring an extension or deferral should follow the university process as
outlined here.
4. The University cannot take responsibility for any coursework lost or corrupted on disks,
laptops or personal computer. Students should therefore regularly back-up any work
and are advised to save it on the University system.
5. If there are technical or performance issues that prevent students submitting
coursework through the online coursework submission system on the day of a
coursework deadline, an appropriate extension to the coursework submission deadline
will be agreed. This extension will normally be 24 hours or the next working day if the
deadline falls on a Friday or over the weekend period. This will be communicated via
email and as a CUAula announcement.
6. Assignments that are more than 10% over the word limit will result in a deduction of
10% of the mark i.e. a mark of 60% will lead to a reduction of 6% to 54%. The word limit
includes quotations, but excludes the bibliography, reference list and tables.
7. If you get less than 40% in this assignment you will need to resit in the next
semester. For the re-assessment of 5048EXQ coursework 2021/22, you should improve
your initial attempt to a satisfactory level using the feedback provided (on CU Aula).
Your resit attempt should address all feedback comments which may include
conducting further analysis, incorporating additional literature, strengthening your
academic argument and improving the format and/or structure of your work.
 Marking Rubric
Question Poor
1 5 Marks
The commentary provides a poor
explanation and the process to adhere to
the changes lacks further detailed
justification.
2 5 Marks
The valuation includes a number of
significant errors and is considered to be
below the expected standard.
3 5 Marks
The cost estimate is largely inaccurate and
fails to conform to the expected format.
4 5 Marks
The commentary provides a poor
explanation and the process to adhere to
handling of concurrent delays lacks further
detailed justification.
Below average
10 Marks
The commentary provides a below
average explanation and the process to
adhere to the changes lacks further
detailed justification.
10 Marks
The valuation includes a number of errors
and is considered to be below the
expected standard.
10 Marks
The cost estimate is slightly inaccurate
and fails to conform to the expected
format.
10 Marks
The commentary provides a below
average explanation and the process to
adhere to handling of concurrent delays
lacks further detailed justification.
Fair
15 Marks
The commentary provides a
fair explanation and the
process to adhere to the
changes includes some
justification.
15 Marks
The valuation includes some
omissions, however,
considered to be a fair attempt.
15 Marks
The cost estimate is somehow
inaccurate, although conforms
to the expected format.
15 Marks
The commentary provides a
fair explanation and the
process to adhere to handling
of concurrent delays includes
some justification.
Good
20 Marks
The commentary provides a good
explanation and the process to
adhere to the changes includes
further detailed justification.
20 Marks
The valuation includes most of the
items and is considered to be in line
with the expected standard.
20 Marks
The cost estimate is largely
accurate and for the most part
conforms to the expected format.
20 Marks
The commentary provides a good
explanation and the process to
adhere to handling of concurrent
delays includes further detailed
justification.
Excellent
25 Marks
The commentary provides an excellent
explanation and the process to adhere to the
changes includes further detailed justification.
25 Marks
The valuation includes all the items and is
considered to be in line with the expected
standard.
25 Marks
The cost estimate is highly accurate and for
the most part conforms to the expected
format.
25 Marks
The commentary provides an excellent
explanation and the process to adhere to
handling of concurrent delays includes further
detailed justification.