Keyboard shortcuts for Microsoft Word

Display and use windows

Short Cut Key
Switch to the next window.
Switch to the previous window.
Close the active window.
Restore the size of the active window after you maximize it.
Move to a task pane from another pane in the program window (clockwise direction). You may need
to press F6 more than once.
Move to a task pane from another pane in the program window (counterclockwise direction).
When more than one window is open, switch to the next window.
Switch to the previous window.
Maximize or restore a selected window.
Copy a picture of the screen to the Clipboard.
Copy a picture of the selected window to the Clipboard.
To do this
Move to the next option or option group.
Move to the previous option or option group.
Switch to the next tab in a dialog box.
Switch to the previous tab in a dialog box.
Move between options in an open drop-down list, or between options in a group of options.
Perform the action assigned to the selected button; select or clear the selected check box.
Select an option; select or clear a check box.

Open a selected drop-down list.

Select an option from a drop-down list.

Close a selected drop-down list; cancel a command and close a dialog box.
Run the selected command.
Use edit boxes within dialog boxes
To do this
Move to the beginning of the entry.
Move to the end of the entry.
Move one character to the left or right.

Move one word to the left.

Move one word to the right.
Select or unselect one character to the left.
Select or unselect one character to the right.
Select or unselect one word to the left.
Select or unselect one word to the right.
Select from the insertion point to the beginning of the entry.
Select from the insertion point to the end of the entry.

Use the Open and Save As dialog boxes

To do this
Display the Open dialog box.
Display the Save As dialog box.
d

Description
ALT+TAB
ALT+SHIFT+TAB
CTRL+W or CTRL+F4
ALT+F5
F6
SHIFT+F6
CTRL+F6
CTRL+SHIFT+F6
CTRL+F10
PRINT SCREEN
ALT+PRINT SCREEN
Press
TAB
SHIFT+TAB
CTRL+TAB
CTRL+SHIFT+TAB
Arrow keys
SPACEBAR
ALT+ the letter underlined in
an option
ALT+DOWN ARROW
First letter of an option in a
drop-down list
ESC
ENTER

Press
HOME
END
LEFT ARROW or RIGHT
ARROW
CTRL+LEFT ARROW
CTRL+RIGHT ARROW
SHIFT+LEFT ARROW
SHIFT+RIGHT ARROW
CTRL+SHIFT+LEFT ARROW
CTRL+SHIFT+RIGHT ARROW
SHIFT+HOME
SHIFT+END

Press
CTRL+F12 or CTRL+O
F12
Open the selected folder or file.
Open the folder one level above the selected folder.
Delete the selected folder or file.
Display a shortcut menu for a selected item such as a folder or file.
Move forward through options.
Move back through options.
Open the Look in list.

Undo and redo actions

To do this
Cancel an action.
Undo an action.
Redo or repeat an action.

Access and use task panes and galleries

To do this
Move to a task pane from another pane in the program window. (You may need to press F6 more
than once.)
When a menu is active, move to a task pane. (You may need to press CTRL+TAB more than once.)
When a task pane is active, select the next or previous option in the task pane.
Display the full set of commands on the task pane menu.
Perform the action assigned to the selected button.
Open a drop-down menu for the selected gallery item.
Select the first or last item in a gallery.
Scroll up or down in the selected gallery list.
Close a task pane
1. Press F6 to move to the task pane, if necessary.
2. Press CTRL+SPACEBAR.
3. Use the arrow keys to select Close, and then press ENTER.
Move a task pane
1. Press F6 to move to the task pane, if necessary.
2. Press CTRL+SPACEBAR.
3. Use the arrow keys to select Move, and then press ENTER.
4. Use the arrow keys to move the task pane, and then press ENTER.
Resize a task pane
1. Press F6 to move to the task pane, if necessary.
2. Press CTRL+SPACEBAR.
3. Use the arrow keys to select Size, and then press ENTER.
4. Use the arrow keys to resize the task pane, and then press ENTER.
Access and use available actions

To do this
Display the shortcut menu for the selected item.
Display the menu or message for an available action or for the AutoCorrect Options button
or the Paste options button
ENTER
BACKSPACE
DELETE
SHIFT+F10
TAB
SHIFT+TAB
F4 or ALT+I

Press
ESC
CTRL+Z
CTRL+Y

Press
F6

CTRL+TAB
TAB or SHIFT+TAB
CTRL+SPACEBAR
SPACEBAR or ENTER
SHIFT+F10
HOME or END
PAGE UP or PAGE DOWN

Press
SHIFT+F10
ALT+SHIFT+F10
 . If more than one action is present, switch to the next action and display its menu or message.
Move between options in a menu of available actions.
Perform the action for the selected item on a menu of available actions.
Close the available actions menu or message.
· You can ask to be notified by a sound whenever an action is available (not available in Word
Starter). To hear audio cues, you must have a sound card. You must also have Microsoft Office
Sounds installed on your computer.
· If you have access to the Internet, you can download Microsoft Office Sounds from Office.
com. After you install the sound files, do the following:
a. Press ALT+F, T to open Word Options.
b. Press A to select Advanced, and then press TAB to move to the Advanced Options for working
with Word .
c. Press ALT+S twice to move to the Provide feedback with sound check box, which is
under General, and then press SPACEBAR.
d. Press TAB repeatedly to select OK, and then press ENTER.
NOTE: When you select or clear this check box, the setting affects all Office programs that support
sound.
Top of Page
Navigating the Ribbon
Access any command with a few keystrokes
Access keys let you quickly use a command by pressing a few keys, regardless of where you are in
the program. Every command in Word 2010 can be accessed by using an access key. You can get to
most commands by using two to five keystrokes. To use an access key:
1. Press ALT.

The KeyTips are displayed over each feature that is available in the current view.

2. Press the letter shown in the KeyTip over the feature that you want to use.

3. Depending on which letter you press, you may be shown additional KeyTips. For example, if
the Home tab is active and you press N, the Insert tab is displayed, along with the KeyTips for the
groups on that tab.

4. Continue pressing letters until you press the letter of the command or control that you want to
use. In some cases, you must first press the letter of the group that contains the command.

NOTE: To cancel the action that you are taking and hide the KeyTips, press ALT.

Change the keyboard focus without using the mouse

Another way to use the keyboard to work with programs that feature the Office Ribbon is to move
the focus among the tabs and commands until you find the feature that you want to use. The
following table lists some ways to move the keyboard focus without using the mouse.

To do this

Select the active tab of the Ribbon and activate the access keys.
Arrow keys
ENTER
ESC

Press
ALT or F10. Press either of
these keys again to move
back to the document and
cancel the access keys.
Move to another tab of the Ribbon.

Expand or collapse the Ribbon.

Display the shortcut menu for the selected item.
Move the focus to select each of the following areas of the window:
· Active tab of the Ribbon
· Any open task panes
· Status bar at the bottom of the window
· Your document
Move the focus to each command on the Ribbon, forward or backward, respectively.

Move down, up, left, or right, respectively, among the items on the Ribbon.

Activate the selected command or control on the Ribbon.

Open the selected menu or gallery on the Ribbon.
Activate a command or control on the Ribbon so you can modify a value.
Finish modifying a value in a control on the Ribbon, and move focus back to the document.
Get help on the selected command or control on the Ribbon. (If no Help topic is associated with the
selected command, a general Help topic about the program is shown instead.)
Common tasks in Microsoft Word
To do this
Create a nonbreaking space.
Create a nonbreaking hyphen.
Make letters bold.
Make letters italic.
Make letters underline.
Decrease font size one value.
Increase font size one value.
Decrease font size 1 point.
Increase font size 1 point.
Remove paragraph or character formatting.
Copy the selected text or object.
Cut the selected text or object.
Paste text or an object.
Paste special
Paste formatting only
Undo the last action.
Redo the last action.
Open the Word Count dialog box.
Working with documents and Web pages
Create, view, and save documents
To do this
Create a new document.
Open a document.
Close a document.
Split the document window.
F10 to select the active tab,
and then LEFT ARROW or
RIGHT ARROW
CTRL+F1
SHIFT+F10
F6

TAB or SHIFT+TAB
DOWN ARROW, UP ARROW,
LEFT ARROW, or RIGHT
ARROW
SPACEBAR or ENTER
SPACEBAR or ENTER
ENTER
ENTER
F1

Press
CTRL+SHIFT+SPACEBAR
CTRL+SHIFT+HYPHEN
CTRL+B
CTRL+I
CTRL+U
CTRL+SHIFT+<
CTRL+SHIFT+>
CTRL+[
CTRL+]
CTRL+SPACEBAR
CTRL+C
CTRL+X
CTRL+V
CTRL+ALT+V
CTRL+SHIFT+V
CTRL+Z
CTRL+Y
CTRL+SHIFT+G

Press
CTRL+N
CTRL+O
CTRL+W
ALT+CTRL+S
Remove the document window split.
Save a document.
Find, replace, and browse through text
To do this
Open the Navigation task pane (to search document).
Repeat find (after closing Find and Replace window).
Replace text, specific formatting, and special items.
Go to a page, bookmark, footnote, table, comment, graphic, or other location.
Switch between the last four places that you have edited.
Open a list of browse options. Press the arrow keys to select an option, and then press ENTER to
browse through a document by using the selected option.
Move to the previous browse object (set in browse options).
Move to the next browse object (set in browse options).
Switch to another view
To do this
Switch to Print Layout view.
Switch to Outline view.
Switch to Draft view.
Outline view
To do this
Promote a paragraph.
Demote a paragraph.
Demote to body text.
Move selected paragraphs up.
Move selected paragraphs down.
Expand text under a heading.
Collapse text under a heading.
Expand or collapse all text or headings.
Hide or display character formatting.

Show the first line of body text or all body text.

Show all headings with the Heading 1 style.
Show all headings up to Heading n.
Insert a tab character.
Print and preview documents
To do this
Print a document.
Switch to print preview.
Move around the preview page when zoomed in.
Move by one preview page when zoomed out.
Move to the first preview page when zoomed out.
Move to the last preview page when zoomed out.
Review documents
To do this
Insert a comment.
Turn change tracking on or off.
Close the Reviewing Pane if it is open.
ALT+SHIFT+C or ALT+CTRL+S
CTRL+S

Press
CTRL+F
ALT+CTRL+Y
CTRL+H
CTRL+G
ALT+CTRL+Z
ALT+CTRL+HOME

CTRL+PAGE UP
CTRL+PAGE DOWN

Press
ALT+CTRL+P
ALT+CTRL+O
ALT+CTRL+N

Press
ALT+SHIFT+LEFT ARROW
ALT+SHIFT+RIGHT ARROW
CTRL+SHIFT+N
ALT+SHIFT+UP ARROW
ALT+SHIFT+DOWN ARROW
ALT+SHIFT+PLUS SIGN
ALT+SHIFT+MINUS SIGN
ALT+SHIFT+A
The slash (/) key on the
numeric keypad
ALT+SHIFT+L
ALT+SHIFT+1
ALT+SHIFT+n
CTRL+TAB

Press
CTRL+P
ALT+CTRL+I
Arrow keys
PAGE UP or PAGE DOWN
CTRL+HOME
CTRL+END

Press
ALT+CTRL+M
CTRL+SHIFT+E
ALT+SHIFT+C
 Full Screen Reading view
NOTE: Some screen readers may not be compatible with Full Screen Reading view.
To do this
Go to beginning of document.
Go to end of document.
Go to page n.
Exit reading layout view.
References, footnotes, and endnotes
To do this
Mark a table of contents entry.
Mark a table of authorities entry (citation).
Mark an index entry.
Insert a footnote.
Insert an endnote.
Work with Web pages
To do this
Insert a hyperlink.
Go back one page.
Go forward one page.
Refresh.
Edit and move text and graphics
Delete text and graphics
To do this
Delete one character to the left.
Delete one word to the left.
Delete one character to the right.
Delete one word to the right.
Cut selected text to the Office Clipboard.
Undo the last action.
Cut to the Spike.
Copy and move text and graphics
To do this

Open the Office Clipboard

Copy selected text or graphics to the Office Clipboard.

Cut selected text or graphics to the Office Clipboard.
Paste the most recent addition or pasted item from the Office Clipboard.
Move text or graphics once.

Copy text or graphics once.

When text or an object is selected, open the Create New Building Block dialog box.
When the building block — for example, a SmartArt graphic — is selected, display the shortcut
menu that is associated with it.
Cut to the Spike.
Paste the Spike contents.
Press
HOME
END
n, ENTER
ESC

Press
ALT+SHIFT+O
ALT+SHIFT+I
ALT+SHIFT+X
ALT+CTRL+F
ALT+CTRL+D

Press
CTRL+K
ALT+LEFT ARROW
ALT+RIGHT ARROW
F9

Press
BACKSPACE
CTRL+BACKSPACE
DELETE
CTRL+DELETE
CTRL+X
CTRL+Z
CTRL+F3

Press
Press ALT+H to move to
the Hometab, and then press
F,O.
CTRL+C
CTRL+X
CTRL+V
F2 (then move the cursor
and press ENTER)
SHIFT+F2 (then move the
cursor and press ENTER)
ALT+F3
SHIFT+F10

CTRL+F3
CTRL+SHIFT+F3
Copy the header or footer used in the previous section of the document.
Insert special characters
To insert this
A field
A line break
A page break
A column break
An em dash
An en dash
An optional hyphen
A nonbreaking hyphen
A nonbreaking space
The copyright symbol
The registered trademark symbol
The trademark symbol
An ellipsis

A single opening quotation mark

A single closing quotation mark

Double opening quotation marks

Double closing quotation marks

An AutoText entry

Insert characters by using character codes

To do this
Insert the Unicode character for the specified Unicode (hexadecimal) character code. For example,
to insert the euro currency symbol (
), type 20AC, and then hold down ALT and press X.
Find out the Unicode character code for the selected character
Insert the ANSI character for the specified ANSI (decimal) character code. For example, to insert the
euro currency symbol, hold down ALT and press 0128 on the numeric keypad.

Select text and graphics

Select text by holding down SHIFT and using the arrow keys to move the cursor.

Extend a selection

To do this
Turn extend mode on.
ALT+SHIFT+R

Press
CTRL+F9
SHIFT+ENTER
CTRL+ENTER
CTRL+SHIFT+ENTER
ALT+CTRL+MINUS SIGN
CTRL+MINUS SIGN
CTRL+HYPHEN
CTRL+SHIFT+HYPHEN
CTRL+SHIFT+SPACEBAR
ALT+CTRL+C
ALT+CTRL+R
ALT+CTRL+T
ALT+CTRL+PERIOD
CTRL+`(single quotation
mark), `(single quotation
mark)
CTRL+' (single quotation
mark), ' (single quotation
mark)
CTRL+` (single quotation
mark), SHIFT+' (single
quotation mark)
CTRL+' (single quotation
mark), SHIFT+' (single
quotation mark)
ENTER (after you type the
first few characters of the
AutoText entry name and
when the ScreenTip appears)

Press
The character code, ALT+X

ALT+X
ALT+the character code (on
the numeric keypad)

Press
F8
Select the nearest character.

Increase the size of a selection.

Reduce the size of a selection.

Turn extend mode off.
Extend a selection one character to the right.
Extend a selection one character to the left.
Extend a selection to the end of a word.
Extend a selection to the beginning of a word.
Extend a selection to the end of a line.
Extend a selection to the beginning of a line.
Extend a selection one line down.
Extend a selection one line up.
Extend a selection to the end of a paragraph.
Extend a selection to the beginning of a paragraph.
Extend a selection one screen down.
Extend a selection one screen up.
Extend a selection to the beginning of a document.
Extend a selection to the end of a document.
Extend a selection to the end of a window.

Extend a selection to include the entire document.

Select a vertical block of text.

Extend a selection to a specific location in a document.

Select text and graphics in a table

To do this
Select the next cell's contents.
Select the preceding cell's contents.
Extend a selection to adjacent cells.

Select a column.

Extend a selection (or block).

Select an entire table.

F8, and then press LEFT
ARROW or RIGHT ARROW
F8 (press once to select a
word, twice to select a
sentence, and so on)
SHIFT+F8
ESC
SHIFT+RIGHT ARROW
SHIFT+LEFT ARROW
CTRL+SHIFT+RIGHT ARROW
CTRL+SHIFT+LEFT ARROW
SHIFT+END
SHIFT+HOME
SHIFT+DOWN ARROW
SHIFT+UP ARROW
CTRL+SHIFT+DOWN ARROW
CTRL+SHIFT+UP ARROW
SHIFT+PAGE DOWN
SHIFT+PAGE UP
CTRL+SHIFT+HOME
CTRL+SHIFT+END
ALT+CTRL+SHIFT+PAGE
DOWN
CTRL+A
CTRL+SHIFT+F8, and then
use the arrow keys; press
ESC to cancel selection mode
F8+arrow keys; press ESC to
cancel selection mode

Press
TAB
SHIFT+TAB
Hold down SHIFT and press
an arrow key repeatedly
Use the arrow keys to move
to the column's top or
bottom cell, and then do one
of the following:
· Press SHIFT+ALT+PAGE
DOWN to select the column
from top to bottom.
· Press SHIFT+ALT+PAGE
UP to select the column
from bottom to top.
CTRL+SHIFT+F8, and then
use the arrow keys; press
ESC to cancel selection mode
ALT+5 on the numeric
keypad (with NUM LOCK off)
Move through your document
To move
One character to the left
One character to the right
One word to the left
One word to the right
One paragraph up
One paragraph down
One cell to the left (in a table)
One cell to the right (in a table)
Up one line
Down one line
To the end of a line
To the beginning of a line
To the top of the window
To the end of the window
Up one screen (scrolling)
Down one screen (scrolling)
To the top of the next page
To the top of the previous page
To the end of a document
To the beginning of a document
To a previous revision
After opening a document, to the location you were working in when the document was last closed
Move around in a table
To move
To the next cell in a row
To the previous cell in a row
To the first cell in a row
To the last cell in a row
To the first cell in a column
To the last cell in a column
To the previous row
To the next row
Row up
Row down
Insert paragraphs and tab characters in a table
To insert
New paragraphs in a cell
Tab characters in a cell
To change the overtype settings so that you can access overtype mode by pressing INSERT, do the
following:
1. Press ALT+F, T to open Word Options.
2. Press A to select ADVANCED, and then press TAB.
3. Press ALT+O to move to the Use the Insert key to control overtype mode check box.
4. Press SPACEBAR to select the check box, and then press ENTER.
Press
LEFT ARROW
RIGHT ARROW
CTRL+LEFT ARROW
CTRL+RIGHT ARROW
CTRL+UP ARROW
CTRL+DOWN ARROW
SHIFT+TAB
TAB
UP ARROW
DOWN ARROW
END
HOME
ALT+CTRL+PAGE UP
ALT+CTRL+PAGE DOWN
PAGE UP
PAGE DOWN
CTRL+PAGE DOWN
CTRL+PAGE UP
CTRL+END
CTRL+HOME
SHIFT+F5
SHIFT+F5

Press
TAB
SHIFT+TAB
ALT+HOME
ALT+END
ALT+PAGE UP
ALT+PAGE DOWN
UP ARROW
DOWN ARROW
ALT+SHIFT+UP ARROW
ALT+SHIFT+DOWN ARROW

Press
ENTER
CTRL+TAB
To turn Overtype mode on or off, press INSERT.
Character and paragraph formatting
Copy formatting
To do this
Copy formatting from text.
Apply copied formatting to text.
Change or resize the font
NOTE: The following keyboard shortcuts do not work in Full Screen Reading mode.
To do this
Open the Font dialog box to change the font.
Increase the font size.
Decrease the font size.
Increase the font size by 1 point.
Decrease the font size by 1 point.
Apply character formats
To do this
Open the Font dialog box to change the formatting of characters.
Change the case of letters.
Format all letters as capitals.
Apply bold formatting.
Apply an underline.
Underline words but not spaces.
Double-underline text.
Apply hidden text formatting.
Apply italic formatting.
Format letters as small capitals.
Apply subscript formatting (automatic spacing).
Apply superscript formatting (automatic spacing).
Remove manual character formatting.
Change the selection to the Symbol font.
View and copy text formats
To do this

Display nonprinting characters.

Review text formatting.

Copy formats.
Paste formats.
Set the line spacing
To do this
Single-space lines.
Double-space lines.
Set 1.5-line spacing.
Add or remove one line space preceding a paragraph.
Align paragraphs
 Press
CTRL+SHIFT+C
CTRL+SHIFT+V

en Reading mode.
Press
CTRL+SHIFT+F
CTRL+SHIFT+>
CTRL+SHIFT+<
CTRL+]
CTRL+[

Press
CTRL+D
SHIFT+F3
CTRL+SHIFT+A
CTRL+B
CTRL+U
CTRL+SHIFT+W
CTRL+SHIFT+D
CTRL+SHIFT+H
CTRL+I
CTRL+SHIFT+K
CTRL+EQUAL SIGN
CTRL+SHIFT+PLUS SIGN
CTRL+SPACEBAR
CTRL+SHIFT+Q

Press
CTRL+SHIFT+* (asterisk on
numeric keypad does not
work)
SHIFT+F1 (then click the text
with the formatting you
want to review)
CTRL+SHIFT+C
CTRL+SHIFT+V

Press
CTRL+1
CTRL+2
CTRL+5
CTRL+0 (zero)
To do this
Switch a paragraph between centered and left-aligned.
Switch a paragraph between justified and left-aligned.
Switch a paragraph between right-aligned and left-aligned.
Left align a paragraph.
Indent a paragraph from the left.
Remove a paragraph indent from the left.
Create a hanging indent.
Reduce a hanging indent.
Remove paragraph formatting.
Apply paragraph styles
To do this
Open Apply Styles task pane.
Open Styles task pane.
Start AutoFormat.
Apply the Normal style.
Apply the Heading 1 style.
Apply the Heading 2 style.
Apply the Heading 3 style.
Close the Styles task pane
1. If the Styles task pane is not selected, press F6 to select it.
2. Press CTRL+SPACEBAR.
3. Use the arrow keys to select Close, and then press ENTER.
Insert and edit objects
Insert an object
1. Press ALT, N, J, and then J to open the Object dialog box.
2. Do one of the following.
o Press DOWN ARROW to select an object type, and then press ENTER to create an object.
o Press CTRL+TAB to switch to the Create from File tab, press TAB, and then type the file name of
the object that you want to insert or browse to the file.
Edit an object
1. With the cursor positioned to the left of the object in your document, select the object by
pressing SHIFT+RIGHT ARROW.
2. Press SHIFT+F10.
3. Press the TAB key to get to Object name, press ENTER, and then press ENTER again.
Insert SmartArt graphics
1. Press and release ALT, N, and then M to select SmartArt.
2. Press the arrow keys to select the type of graphic that you want.
3. Press TAB, and then press the arrow keys to select the graphic that you want to insert.
4. Press ENTER.
Insert WordArt
1. Press and release ALT, N, and then W to select WordArt.
2. Press the arrow keys to select the WordArt style that you want, and then press ENTER.
3. Type the text that you want.
4. Press ESC to select the WordArt object, and then use the arrow keys to move the object.
5. Press ESC again to return to return to the document.
Mail merge and fields
Press
CTRL+E
CTRL+J
CTRL+R
CTRL+L
CTRL+M
CTRL+SHIFT+M
CTRL+T
CTRL+SHIFT+T
CTRL+Q

Press
CTRL+SHIFT+S
ALT+CTRL+SHIFT+S
ALT+CTRL+K
CTRL+SHIFT+N
ALT+CTRL+1
ALT+CTRL+2
ALT+CTRL+3
Perform a mail merge
NOTE: You must be on the Mailings tab to use these keyboard shortcuts.
To do this
Preview a mail merge.
Merge a document.
Print the merged document.
Edit a mail-merge data document.
Insert a merge field.
Work with fields
To do this
Insert a DATE field.
Insert a LISTNUM field.
Insert a PAGE field.
Insert a TIME field.
Insert an empty field.
Update linked information in a Microsoft Word source document.
Update selected fields.
Unlink a field.
Switch between a selected field code and its result.
Switch between all field codes and their results.
Run GOTOBUTTON or MACROBUTTON from the field that displays the field results.
Go to the next field.
Go to the previous field.
Lock a field.
Unlock a field.
Language bar
Handwriting recognition
To do this
Switch between languages or keyboard layouts.
Display a list of correction alternatives.
Turn handwriting on or off.
Turn Japanese Input Method Editor (IME) on 101 keyboard on or off.
Turn Korean IME on 101 keyboard on or off.
Turn Chinese IME on 101 keyboard on or off.
Tips
· You can choose the key combination for switching between languages or keyboard layouts in
the Advanced Key Settingdialog box. To open the Advanced Key Setting dialog box, right-click
the Language bar, and then click Settings. UnderPreferences, click Key Settings.

· The Windows logo key

is available on the bottom row of keys on most keyboards.
Top of Page
Function key reference
Function keys
To do this
Get Help or visit Microsoft Office.com.
Move text or graphics.
Press
ALT+SHIFT+K
ALT+SHIFT+N
ALT+SHIFT+M
ALT+SHIFT+E
ALT+SHIFT+F

Press
ALT+SHIFT+D
ALT+CTRL+L
ALT+SHIFT+P
ALT+SHIFT+T
CTRL+F9
CTRL+SHIFT+F7
F9
CTRL+SHIFT+F9
SHIFT+F9
ALT+F9
ALT+SHIFT+F9
F11
SHIFT+F11
CTRL+F11
CTRL+SHIFT+F11

Press
Left ALT+SHIFT
+C
+H
ALT+~
Right ALT
CTRL+SPACEBAR

Press
F1
F2
Repeat the last action.
Choose the Go To command (Home tab).
Go to the next pane or frame.
Choose the Spelling command (Review tab).
Extend a selection.
Update the selected fields.
Show KeyTips.
Go to the next field.
Choose the Save As command.
SHIFT+Function key
To do this
Start context-sensitive Help or reveal formatting.
Copy text.
Change the case of letters.
Repeat a Find or Go To action.
Move to the last change.
Go to the previous pane or frame (after pressing F6).
Choose the Thesaurus command (Review tab, Proofing group).
Reduce the size of a selection.
Switch between a field code and its result.
Display a shortcut menu.
Go to the previous field.
Choose the Save command.
CTRL+Function key
To do this
Expand or collapse the Ribbon.
Choose the Print Preview command.
Cut to the Spike.
Close the window.
Go to the next window.
Insert an empty field.
Maximize the document window.
Lock a field.
Choose the Open command.
CTRL+SHIFT+Function key
To do this
Insert the contents of the Spike.
Edit a bookmark.
Go to the previous window.
Update linked information in an Word 2010 source document.
Extend a selection or block.

Unlink a field.
Unlock a field.
Choose the Print command.
ALT+Function key
F4
F5
F6
F7
F8
F9
F10
F11
F12

Press
SHIFT+F1
SHIFT+F2
SHIFT+F3
SHIFT+F4
SHIFT+F5
SHIFT+F6
SHIFT+F7
SHIFT+F8
SHIFT+F9
SHIFT+F10
SHIFT+F11
SHIFT+F12

Press
CTRL+F1
CTRL+F2
CTRL+F3
CTRL+F4
CTRL+F6
CTRL+F9
CTRL+F10
CTRL+F11
CTRL+F12

Press
CTRL+SHIFT+F3
CTRL+SHIFT+F5
CTRL+SHIFT+F6
CTRL+SHIFT+F7
CTRL+SHIFT+F8, and then
press an arrow key
CTRL+SHIFT+F9
CTRL+SHIFT+F11
CTRL+SHIFT+F12
To do this
Go to the next field.
Create a new Building Block.
Exit Word 2010.
Restore the program window size.
Move from an open dialog box back to the document, for dialog boxes that support this behavior.
Find the next misspelling or grammatical error.
Run a macro.
Switch between all field codes and their results.
Display the Selection and Visibility task pane.
Display Microsoft Visual Basic code.
ALT+SHIFT+Function key
To do this
Go to the previous field.
Choose the Save command.
Display the Research task pane.
Run GOTOBUTTON or MACROBUTTON from the field that displays the field results.
Display a menu or message for an available action.
Choose Table of Contents button in the Table of Contents container when the container is active.
CTRL+ALT+Function key
To do this
Display Microsoft System Information.
Choose the Open command.
Press
ALT+F1
ALT+F3
ALT+F4
ALT+F5
ALT+F6
ALT+F7
ALT+F8
ALT+F9
ALT+F10
ALT+F11

Press
ALT+SHIFT+F1
ALT+SHIFT+F2
ALT+SHIFT+F7
ALT+SHIFT+F9
ALT+SHIFT+F10
ALT+SHIFT+F12

Press
CTRL+ALT+F1
CTRL+ALT+F2
2013 Shoft Cuts with Function Keu
1. Navigate Worksheets
Sr. No Short Cut Key
1 Arrow Keys
2 Page Down/Page Up
3 Alt+Page Down/Alt+Page Up
4 Tab/Shift+Tab
5 Ctrl+Arrow Keys
6 Home
7 Ctrl+Home
8 Ctrl+End
9 Ctrl+F
10 Ctrl+H
11 Shift+F4
12 Ctrl+G (or F5)
13 Ctrl+Arrow Left/Ctrl+Arrow Right
14 Home/End
15 Alt+Arrow Down

16 End

2. Basic and Advanced Cell Selections

17 Shift+Space
18 Ctrl+Space
19 Shift+Arrow Keys
20 Shift+Page Down/Shift+Page Up
21 Shift+Home
22 Ctrl+Shift+Arrow Key
23 Ctrl+A (or ctrl+Shift+Spacebar, orCtrl+Shift+*)

24 Ctrl+Shift+Home
25 Ctrl+Shift+End
26 F5+ column or row reference
27 F2
28 Shift+Home/End
29 Shift+Arrow Left/Arrow Right
30 Ctrl+Shift+Arrow Left/Arrow Right
3. Navigate Inside Selected Text Blocks
31 Tab/Shift+Tab
32 Shift+F8

33 F8
34 Enter/Shift+Enter
35 Shift+Backspace
36 Ctrl+Backspace
37 Ctrl+. (period)
38 Ctrl+Alt+Arrow Right/Ctrl+Alt+Arrow Left
39 Esc
 Description
Move one cell up, down, left, or right in a worksheet
Move one screen down / one screen up in a worksheet
Move one screen to the right / to the left in a worksheet
Move one cell to the right / to the left in a worksheet
Move to the edge of next data region (cells that contains data)
Move to the beginning of a row in a worksheet
Move to the beginning of a worksheet
Move to the last cell with content on a worksheet
Display the Find and Replace dialog box (with Find selected)
Display the Find and Replace dialog box (with Replace selected)
Repeat last find
Display the 'Go To' dialog box
Inside a cell: Move one word to the left / to the right
Inside a cell: Move to the beginning / to the end of a cell entry
Display the AutoComplete list eg in cell with dropdowns or autofilter
Turn 'End' mode on In End mode, press arrow keys to move to the next nonblank cell in the same
column or row as the active cell From here use arrow keys to move by blocks of data, home to move
to last cell, or enter to move to the last cell to the right
2. Basic and Advanced Cell Selections
Select the entire row
Select the entire column
Extend the selection by one cell
Extend the selection down one screen /up one screen
Extend the selection to the beginning of the row There is no Shift+End equivalent
Extend the selection to the last cell with content in row or column
Select the entire worksheet or the data-containing area Pressing ctrl+a a second time then selects
entire worksheet
Extend the selection to the first cell of the worksheet
Extend the selection to the last used cell on the worksheet (lower-right corner)
F5, then eg type d:g selects columns D-G, or 1:5 selects rows 1-5 etc
Edit Cell
Inside a cell: Select from the insertion point to the beginning / to the end of the cell
Inside a cell: Select or unselect one character to the left / to the right
Inside a cell: Select or unselect one word to the left / to the right
3. Navigate Inside Selected Text Blocks
Move active cell right / left in a selection
Lock Selection which allows to add another (adjacent or non-adjacent) range of cells to the selection
Use arrow keys and shift+arrow keys to add to selection
Turn on extension of selection with arrow keys without having to keep pressing shift
Move active cell down / up in a selection
Select only the active cell when multiple cells are selected
Show active cell within selection
Move clockwise to the next corner of the selection
Move to the right / to the left between non-adjacent selections (with multiple ranges selected)
Cancel Selection
 4. Edit Complete Cells

40 Ctrl+D

41 Ctrl+R

42 Ctrl+-
43 Ctrl+- with row / column selected
44 Ctrl+Shift++
45 Ctrl+Shift++ with row / column selected
46 Shift+F2
47 Shift+F10, then M
48 Ctrl+K
49 Ctrl+9
50 Ctrl+Shift+9
51 Ctrl+0 (zero)

52 Ctrl+` (Accent Grave)

5. Edit Content of Cells
53 F2
54 Alt+Enter
55 Enter

56 Shift+Enter
57 Tab/Shift+Tab
58 Esc
59 Backspace
60 Delete
61 Ctrl+Delete
62 Ctrl+; (semicolon)
63 Ctrl+Shift+: (colon)
64 Ctrl+'
6. Excel Basics
65 Shift+F10
66 Ctrl+Z
67 Ctrl+Y
68 Ctrl+C
69 Ctrl+X
70 Ctrl+V
71 Ctrl+Alt+v
7. Format Cells
77 Ctrl+1
78 Ctrl+Shift+F
79 Ctrl+B
80 Ctrl+I
81 Ctrl+U
82 Ctrl+5
83 Ctrl+Shift+~
 4. Edit Complete Cells
Fill Down Select cells with value in first row Ctrl+D fills the value of that first cell in selection to all cells
in selection downwards
Fill Right: Select cell with value in first cell Ctrl+E fills value of that first cell in selection to all cells
rightwards
Delete Cell/Row/Column Menu
Delete row / delete column
Insert Cell/Row/Column Menu
Insert row/ insert column
Insert / Edit a cell comment
Delete comment
Insert a HyperlinK (for complete cell only)
Hide the selected rows
Unhide any hidden rows within the selection
Hide the selected columns Since Excel 2010, there is no more shortcut to unhide columns
Alternate between displaying cell values and displaying cell formulas This is Accent Grave on top left
of keyboard, not a quotation mark
5. Edit Content of Cells
Edit the active cell with cursor at end of the line
Start a new line in the same cell
Complete a cell entry and move down in the selection With multiple cells selected: fill cell range with
current cell
Complete a cell entry and move up in the selection
Complete a cell entry and move to the right / to the left in the selection
Cancel a cell entry
Delete the character to the left of the insertion point, or delete the selection
Delete the character to the right of the insertion point, or delete the selection
Delete text to the end of the line
Insert current date
Insert current time
Duplicate value from Cell above into current Cell
6. Excel Basics
Display the shortcut menu for the selected command (simulates right mouse button)
Undo last action (multiple levels)
Redo last action (multiple levels)
Copy contents of selected cells
Cut contents of selected cells
Paste content from clipboard into selected cell
If data exists in clipboard: Display the Paste Special dialog box
7. Format Cells
Open Format Cells dialog with last selection active
Open Format Cells dialog with Font Tab active
Apply or remove bold formatting
Apply or remove italic formatting
Apply or remove an underline
Apply or remove strikethrough formatting
Apply the General number format
84 Ctrl+Shift+1

85 Ctrl+Shift+2
86 Ctrl+Shift+3
87 Ctrl+Shift+4
88 Ctrl+Shift+5
89 Ctrl+Shift+6
90 F4
91 Alt+H, AL
92 Alt+H, AR
93 Alt+H- AC
94 Alt+H, AT
95 Alt+H, AM
96 Alt+H- AB
97 Alt+H, W
98 Alt+H, H
99 Alt+H, FC
100 Alt+H, FS
101 Alt+H, MM
102 Alt+H, MU
103 Alt+H, MC
104 Alt+H, MA
8. Apply Basic Borders to Cells
105 Ctrl+Shift+7
106 Ctrl+Shift+_ (underscore)
107 Alt+HB, O
108 Alt+HB, P
109 Alt+HB, R
110 Alt+HB, L
111 Alt+HB, A
112 Alt+HB, A
113 Alt+HB, N
9. Formulas
114 =
115 Alt+=
116 Shift+F3
117 Ctrl+A
118 Ctrl+Shift+A
119 Shift+F3
120 Ctrl+Shift+Enter
121 F4
10. Manage Multipe Worksheets
122 Ctrl+Page Down/Page Up
123 Shift+F11/Alt+Shift+F1
124 Ctrl+Shift+Page Up / Page Down
125 Alt+O then H R
Apply the Number format with two decimal places, thousands separator, and minus sign (-) for
negative values
Apply the Time format with the hour and minute, and indicate AM or PM
Apply the Date format with the day, month, and year
Apply the Currency format with two decimal places
Apply the Percentage format with no decimal places
Apply the Scientific number format with two decimal places
Repeat last formatting action: Apply previously applied Cell Formatting to a different Cell
Align Left
Align Right
Align Cight
Align Top
Align Middle
Align Bottom
Wrap or unwrap text (Home - Wrap Text)
Highlight Cell (change cell backgroudn color)
Font Color
Font Size
Merge Cells - Merge
Merge Cells - Unmerge
Merge Cells - Merge and Center
Merge Cells - Merge Across
8. Apply Basic Borders to Cells
Apply outline border from cell or selection
Remove outline borders from cell or selection
Bottom Border
Top Border
Right Border
Left Border
All Borders
Outside Borders
No Border
9. Formulas
Start a formula
Insert the AutoSum formula
Display the Insert Function dialog box
Display Formula Window after typing formula name
Insert Arguments in formula after typing formula name
Insert a function into a formula
Enter a formula as an array formula
After typing cell reference (eg =E3) makes reference absolute (=$E$4)
10. Manage Multipe Worksheets
Move to the next / previous worksheet in current workbook
Insert a new worksheet in current workbook
Select the current and previous sheet / and next sheet in a workbook
Rename current worksheet (format, sheet, rename)
126 Alt+E then L
127 Alt+E then M
11. Manage Multiple Workbooks
128 F6/Shift+F6
129 Ctrl+F4
130 Ctrl+N
131 Ctrl+Tab/Ctrl+Shift+Tab
132 Alt+Space
133 Ctrl+F9
134 Ctrl+F10
135 Ctrl+F7
136 Ctrl+F8
137 Alt+F4
12. Various Excel Features
138 Ctrl+O
139 Ctrl+S
140 F12
141 F10 (or alt)
142 Ctrl+P
143 F1
144 F7
145 Shift+F7
146 Alt+F8
147 Alt+F11
13. Ribbon Shortcuts
148 Ctrl+F1
149 Space/Enter

150 Enter

151 F1
14. Pivot Tables
152 Arrow Keys
153 Home/End
154 Alt+C
155 Alt+D
156 Alt+L
157 Alt+P
158 Alt+R
159 Ctrl+Shift+*
160 Enter
161 Space
162 Ctrl+Tab/ Ctrl+Shift+Tab
163 Enter then Arrow Down /Arrow Up
164 Alt+Shift+Arrow Right
165 Alt+Shift+Arrow Left
15. Dialog Boxes
Delete current worksheet (Edit, delete)
Move current worksheet (Edit, move)
11. Manage Multiple Workbooks
Move to the next pane / previous pane in a workbook that has been split
Close the selected workbook window
Create a new blank workbook (Excel File)
Move to next / previous workbook window
Display the Control menu for Main Excel window
Minimize current workbook window to an icon Also restores ('un-maximizes') all workbook windows
Maximize or restores the selected workbook window
Move Workbook Windows which are not maximized
Perform size command for workbook windows which are not maximzed
Close Excel
12. Various Excel Features
Open File
Save the active file with its current file name, location, and file format
Display the Save As dialog box
Turn key tips on or off
Print File (Opens print menu)
Display the Excel Help task pane
Display the Spelling dialog box
Display the Thesaurus dialog box
Display the Macro dialog box
Open the Visual Basic Editor to create Macros
13. Ribbon Shortcuts
Minimize or restore the Ribbons
Activate the selected command or control in the Ribbon, Open the selected menu or gallery in the
Ribbon
Finish modifying a value in a control in the Ribbon, and move focus back to the document
Get help on the selected command or control in the Ribbon (If no Help topic is associated with the
selected command, the Help table of contents for that program is shown instead)
14. Pivot Tables
Navigate inside Pivot tables
Select the first / last visible item in the list
Move the selected field into the Column area
Move the selected field into the Data area
Display the PivotTable Field dialog box
Move the selected field into the Page area
Move the selected field into the Row area
Select the entire PivotTable report
Display the selected item
Select or clear a check box in the list
Select the PivotTable toolbar
On a field button: select the area you want to move the selected field to
Group selected PivotTable items
Ungroup selected PivotTable items
15. Dialog Boxes
166 Arrow Keys

167 Ctrl+Tab/Ctrl+Shift+Tab
168 Space
169 Tab/Shift+Tab
170 A ... Z
171 Alt+A ... Alt+Z
172 Alt+Arrow Down
173 Enter
174 Esc
16. Auto Filter
175 Alt+Arrow Down
176 Arrow Down/Arrow Up
177 Alt+Arrow Up
178 Home/End
179 Enter
180 Ctrl+Shift+L
17. Data Forms
181 Tab/Shift+Tab
182 Enter/Shift+Enter
183 Page Down/Page Up
184 Ctrl+Page Down
185 Ctrl+Page Up
186 Home/End
18. Adjust Column Width and Row Height
187 Alt+HO, A
188 Alt+HO, I
19. Lesser Used Shortcuts
189 Ctrl+Shift+O
190 Alt+Shift+Arrow Right
191 Alt+Shift+Arrow Left
192 Ctrl+6
193 Ctrl+8
194 Ctrl+6
195 Alt+' (apostrophe / single quote)
196 Ctrl+Shift+[+]
197 F9
198 Shift+F9
199 Ctrl+Alt+F9

200 Ctrl+Alt+Shift+F9

201 Ctrl+Shift+U
202 Ctrl+F3
203 Ctrl+Shift+F3
204 F3
205 Ctrl+T
Move between options in the active drop-down list box or between some options in a group of
options
Switch to the next/ previous tab in dialog box
In a dialog box: perform the action for the selected button, or select/clear a check box
Move to the next / previous option
Move to an option in a drop-down list box starting with the letter
Select an option, or select or clear a check box
Open the selected drop-down list box
Perform the action assigned to the default command button in the dialog box
Cancel the command and close the dialog box
16. Auto Filter
On the field with column head, display the AutoFilter list for the current column
Select the next item / previous item in the AutoFilter list
Close the AutoFilter list for the current column
Select the first item / last item in the AutoFilter list
Filter the list by using the selected item in the AutoFilter list
Apply filter on selected column headings
17. Data Forms
Move to the next / previous field which can be edited
Move to the first field in the next / previous record
Move to the same field 10 records forward / back
Move to a new record
Move to the first record
Move to the beginning / end of a field
18. Adjust Column Width and Row Height
Format - Autoheight Row
Format - Autowidth Column
19. Lesser Used Shortcuts
Select all cells with comments
Group rows or columns
Ungroup rows or columns
Alternate between hiding and displaying objects
Display or hides the outline symbols
Alternate between hiding objects, displaying objects, and displaying placeholders for objects
Display the Style dialog box
If data exists in clipboard: Display the Insert dialog box to insert blank cells
Calculate all worksheets in all open workbooks
Calculate the active worksheet
Calculate all worksheets in all open workbooks, regardless of whether they have changed since the
last calculation
Recheck dependent formulas, and then calculates all cells in all open workbooks, including cells not
marked as needing to be calculated
Toggle expand or collapse formula bar
Define a name or dialog
Create names from row and column labels
Paste a defined name into a formula
Insert a table (display Create Table dialog box)
206 Alt+F1
207 F11
Create and insert chart with data in current range as embedded Chart Object
Create and insert chart with data in current range in a separate Chart sheet