OSH Manual Medium Risk Entities

EHS Division
www.adek.gov.ae
Last Review:
21 September 2019
Table of content:
01- School OSH Policy Procedure
02- OSH Roles and Responsibilities Procedure v3.0
03- OSH Risk Management Procedure v3.0
04- OSH Communication Consultation Procedure v3.0
05- OSH Training and Induction Procedure v3.0
06- OSH Inspection Procedure v3.0
07- OSH Incident Reporting and Investigation Procedure v 3.0
08- OSH Guideline - Emergency Management Procedure
www.adek.gov.ae
Last Review:
21 September 2019
OSH Risk Management Procedure
Contents
1. Purpose and Scope .................................................................................................................................... 3
2. Procedure .................................................................................................................................................. 3
2.1 Risk Management Methodology ............................................................................................................... 3
Step 1 – List the Work Tasks ........................................................................................................................... 4
Step 2 – Identify the Hazards .......................................................................................................................... 4
Step 3 - Assess the Risk .................................................................................................................................. 4
Using the Matrix............................................................................................................................................. 5
Step 4 – Eliminate or Control the Risk .............................................................................................................. 6
Step 5 – Monitor and Review Controls .............................................................................................................. 7
2.2 Risk Register ......................................................................................................................................... 8
2.3 Initial Review of the Risk Register ............................................................................................................ 8
2.4 Ongoing Review of Risk Register ............................................................................................................. 8
2.5 Record Keeping...................................................................................................................................... 8
3. Responsibilities ......................................................................................................................................... 9
3.1 School Principal...................................................................................................................................... 9
3.2 Nominated OSH Officer ........................................................................................................................... 9
3.3 Employees ............................................................................................................................................. 9
3.4 Contractors............................................................................................................................................ 9
4. Definitions ................................................................................................................................................. 9
5. Related Documents ................................................................................................................................. 10
6. Document Review and History ............................................................................................................... 11
OSH Risk Management Procedure, v 3.0 Page 1 of 11

Date of first issue: September 2013 Last Review: 21 September 2019 Date of next review: 21 September 2020
This document is and shall remain the property of ADEk OSH Section. The document may only be used for the purposes for which it was intended.
ADEK - OSH Section OSH Risk Management Procedure

1. Purpose and Scope
The purpose of this procedure is to outline the process for identifying, assessing, controlling,
monitoring and reviewing health and safety risks within the school environment.
This procedure applies to all school facilities and events and also applies to the activities of all
employees, contractors, students and visitors, including curriculum activities.
2. Procedure
2.1 Risk Management Methodology
A standard approach to identifying hazards and assessing risks ensures that:
 Hazards that people may be exposed to are proactively identified;

 An assessment is conducted to determine the level of risk (likelihood of the hazard occurring
and its consequences); and
 Consideration is given to eliminating the hazard, or where that is not possible, to reducing the
risk to an acceptable level.
Risk management is best completed by involving a team of people who are associated with the activity
and consists of the following steps:
List all tasks & activities within the work area

STEP 1
STEP 2 Identify the hazards within the work area
STEP 3 Assess the risk
STEP 4 Eliminate or control the risk
STEP 5 Monitor and review controls

Step 1 – List the Work Tasks

List all work tasks within the work area including people, activities, processes, equipment & substances.
Step 2 – Identify the Hazards

Hazards come in many forms. Some are common and easy to identify (e.g. infectious illnesses, cutting
tools), but some may be more complex or uncommon and therefore much harder to identify (e.g. a
normally low risk activity being done differently – with younger children, or a larger group). Hazards
can be identified from various sources of information or triggered by a particular event, such as:
 Incidents (near misses and accidents) and investigations;
 Inspections;
 Consultation with employees and contractors involved in particular activities or tasks;
 Observation of work activities and practices;
 Purchasing chemical substances or plant and equipment;
Any hazards not already identified on the school risk register (see section 2.2 Risk Register) need to be
added by the OSH Officer through a process of consultation with the people potentially exposed to the
hazard (e.g. teachers, lab staff, admin staff, etc).
Step 3 - Assess the Risk

Risk assessment is the process of determining the ‘level of risk’ associated with a hazard. This involves
considering the likelihood that a harmful consequence (e.g. injury) will occur if people are exposed to
the hazard. The risk level is made up of two elements that need to be considered in combination:
 The likelihood of an incident occurring; and

 The consequences if it did occur.
Since various factors, the nature of the activity and the specific context will influence the level of risk, all
risk assessments must be conducted in consultation with those affected and consider the following:
 Who will be involved in the activity (e.g. previous experience, physical capability, number of
people);
 What they will be doing (e.g. lifting heavy objects);
 What they will be using (e.g. hazardous chemicals, tools);

 Where they will be (e.g. outdoors, near water, at height);
 How often the activity happens and for how long (e.g. every day for 1 hour);
 Who will be leading the activity (e.g. experience, qualifications).

The risk assessment must be documented on the template (attached) and the risk level qualitative using
the following risk assessment matrix as a guide.
RISK ASSESSMENT MATRIX

Consequence
Likelihood Insignificant Minor Moderate Major Critical
Almost Certain/ Med High Extreme Extreme Extreme
Frequent
Often Med High High Extreme Extreme
Possible Low Med High High Extreme
Unlikely Low Med Med High High
Rare Low Low Low Med Med
Using the Matrix

To use the matrix, map the consequence of the risk, followed by the likelihood of an incident occurring
for each particular hazard to arrive at the assessed level of risk. The following table provides a
description of each of the consequence and likelihood categories.
Consequence Description of Consequence Likelihood Description of Likelihood

Insignificant Insignificant impact on Rare Never occurred.
surrounding communities.
Minor injuries which may require
self-administered first aid.
Injured person can continue to
perform normal duties.
Minor Minor Complaints. Injuries Unlikely Has Occurred.
requiring on-site treatment by
medical practitioner. Injured
person unable to perform
normal duties.
Moderate Ongoing complaints from Possible Has occurred more than once
community. Serious Injuries
requiring off-site treatment by
medical practitioner or
immediate evacuation to
hospital. Potential long-term or
permanently disabling effect.
Major Major ongoing long term health Often Occurs several times per year.
effects likely to surrounding
communities. Single fatality.
Critical Extreme health risk potential for Almost Occurs frequently.
death in community. Multiple Certain/Fr
fatalities. equent

The OSH Officer will need to ensure that a risk assessment is completed for each specific hazard that is
added to the school risk register.
The ‘inherent risk’ is assessed first and involves scoring the risk level of the hazard without
consideration of any control measures. The inherent risk level is used to determine the actions and
controls that are required to reduce the risk to an acceptable level.
The ‘residual’ risk is then assessed and involves scoring the risk level of the hazard after considering all
the control measures. If the existing controls don’t reduce the level of risk sufficiently, additional
controls will need to be added and the risk assessed again. The residual risk rating should be regularly
reviewed as new controls are identified and implemented. The following table provides a guide to
prioritizing risks so that appropriate action can be taken to reduce the risk to an acceptable level.
Assessed Description of Risk Level Actions

Risk Level
Extreme If an incident were to occur, it would be The activity cannot continue it its current form,
likely that a permanent, debilitating injury alternatives must be considered. Significant
or death would result. control measures will need to be implemented to
ensure safety.
High If an incident were to occur, it would be Controls will need to be put in place before the
likely that an injury requiring medical activity is undertaken.
treatment would result.
Medium If an incident were to occur, there would Additional controls may be needed.
be some chance that an injury requiring
first aid would result.
Low If an incident were to occur, there would Undertake the activity with existing controls in
be little likelihood that an injury would place.
result.
Step 4 – Eliminate or Control the Risk

Once hazards have been identified and assessed, control measures to either eliminate or lower the level
of risk are to be developed and implemented. The types of control measures are categorized according
to the ‘hierarchy of control’ and all schools must consider control strategies in order from ‘most
effective’ to ‘least effective’ according to the diagram below.

Hierarchy of Controls Examples

Most Elimination: Remove the hazard  Fill in a hole to eliminate a trip hazard
Effective completely from the workplace or activity.
(High Level)
 Contract tasks out to experts with specialist
equipment
Substitution: Replace the hazard with a  Use a less hazardous chemical that still does
less dangerous one. the job
 Choose an alternative excursion site
Engineering (Redesign): Changing a  Raise a bench to reduce bending
machine or work process to make it safer.  Adding guards on a machine
Engineering (Isolation): Separate people  Erect safety barriers around a hazard
from the source of the hazard.  Using a fume cupboard to handle chemicals in
the lab
Administration: Putting rules, procedures,  Not mowing near people
Least signage or training in place to make the  Painting a trip hazard
Effective workplace safer.
(low level)
Personal Protective Equipment (PPE):  Gloves, hats, aprons, footwear, hearing
Protective clothing and equipment. protection.
When considering control measures, often, more than one control will need to be used in combination
to reduce risk. For example, use of hazardous substances may require ventilation (engineering), a
review of handling procedures and training (administrative) and the allocation of respirators (PPE).
All affected employees must be informed about the control measures being implemented. The School
Principal and OSH Officer must make sure that adequate information, instruction, training and
supervision is provided to employees, contractors, students and visitors at all times during the
implementation of controls to ensure they are applied correctly.
Step 5 – Monitor and Review Controls

The final step in the risk management process is to monitor and review the effectiveness of control
measures that have been implemented – both as the activity is being conducted and after the activity is
completed.
If necessary modify or add control measures to ensure safety. This will be required if new hazards are
identified, or if the existing controls are inadequate (e.g. there was an incident that caused an injury, or
a near miss).
Record any changes to control measures in the monitor and review section of the documented risk
assessment for future reference. This information will be helpful to improve the activity the next time it
is conducted.
The risk register should also be reviewed when triggers (e.g. an incident) occur. The OSH Officer will
need to review the hazard and residual risk rating in order to determine if the controls are effective in
reducing residual risk.

2.2 Risk Register
ADEC OSH Section developed generic risk registers for the following school environments –
Kindergarten, Cycle 1, Cycle 2, and Cycle 3. These registers can be modified to suit the specific
environment of each school.
2.3 Initial Review of the Risk Register
The School Principal and OSH Officer must conduct an initial review of the risk register in consultation
with the relevant employees and contractors. Advice regarding this process can be obtained from ADEC
OSH Section.
During the initial review, the OSH Officer should review each entry to determine whether its applicable
to their school and only delete the risks if they are not appropriate (e.g. if the equipment/plant is not
present at the school).
Any additional hazards not already identified on the generic risk registers should be added.
Once the risk register is finalized, the School Principal and OSH Officer must ensure the recommended
controls as identified on the register are implemented. The OSH Officer is then responsible for making
sure the risk register is maintained on an ongoing basis.
2.4 Ongoing Review of Risk Register
The OSH Officer must review the risk register:
 When first implementing the risk register into the school;

 Annually;
 When hazards are reported;

 When incidents or near misses occur;
 When controls are not effective and need review;
 When new substances or plant and equipment are introduced;
 When new or additional information regarding a hazard is made available or is communicated
to schools by ADEC OSH Section.
2.5 Record Keeping
The OSH Officer is responsible for keeping a record of the schools risk register and making it available to
ADEC OSH inspectors during their annual OSH inspection.

3. Responsibilities
3.1 School Principal
 Establish risk management processes at the school that meet the requirements of this
procedure.
 Provide adequate resources to maintain and review risk controls within the school.
 Ensure that employees, contractors, students and visitors have relevant information,
instruction and training in the principles of risk management.
3.2 Nominated OSH Officer
 Conduct risk assessments within the risk assessment methodology outlined in this procedure.
 Review reported hazards and incidents to identify risks.
 Identify, document, implement and review controls to eliminate or reduce OSH risks.
 Maintain records of the risk assessment process in the risk register.
3.3 Employees
 Participate in risk assessment activities.
 Report hazards and incidents within the school.

 Advise the OSH Officer where risks need reviewing or inclusion in the risk register.
 Implement risk controls and report back on the suitability of those controls.
 Follow safe work procedures and instructions.
3.4 Contractors
 Conduct, record and provide risk assessments of their work activities.

 Participate in risk assessment activities being conducted at the school.

4. Definitions

Control measures: Actions taken to eliminate or reduce the level of risk using the ‘hierarchy of
control’ where the elimination of the hazard will be the first strategy
considered. Control measures should be reviewed to ensure their
effectiveness, particularly after a near miss or incident.
Risk: A description of the likelihood and consequence of a hazard causing injury or ill
health.
Hazard: A source or situation with the potential to cause harm, injury, illness or loss.
Inherent risk: The initial risk level of a hazard prior to the application of any controls.
Residual risk: The level of risk remaining after control measures have been applied.
Risk assessment: The part of the risk management process that involves:
 identifying hazards associated with an activity;

 assessing the level of risk of an activity by determining the likelihood
of an incident occurring and the severity of the consequences (e.g.
injury) if the incident did occur; and
 Determining controls to manage the risks.
Risk register: A list of hazards, associated risks (before and after treatment) and controls.
5. Related Documents
 OSHAD-SF V 3.0 - Element 02 Risk Management

 OSHAD-SF V 3.0– Technical Guidelines – Process of Risk Management
 School Risk Register
 Risk Assessment Template
 Hazardous Substances Register
The School shall refer to OSHAD-SF Code of Practices for Technical Requirements

6. Document Review and History
The amendment history is listed in the following table.
Version Number Date of Issue Details of Amendments
1.0 1 September 2013 Document created.
1.1 15 July 2014 Removed numbers from risk matrix and replaced with words to
simplify use.
2.0 20 September AD EHSMS RF changes to OSHAD-SF

2016
EHS changes to OSH
3.0 21 September ADEC to ADEK

2019

ADEK – OSH Section Hazardous Substances Register
Hazardous Substances Register
School Name: Location of Substances: Date:

(e.g. Science lab, pool room)
Name of Substance Supplier Details Manufacturer Name Maximum General Nature of Product Safety Data SHEET Special Conditions for
(Chemical or Commercial Quantity Copy on Date of Use/Storage/Disposal
Name) Stored Site Issue
e.g. Synthetic Enamel G-I Supplier “x” Manufacturer “x” 4 x 5L Painting Yes 17/11/09 Keep away from sources of
+971 0 000 0000 +971 0 000 0000 ignition, oxidizing agents, alkaline
& strong acid materials.
List all products See label on From Material Safety Amount Specify what the product is Must be From Material Safety Data Sheet
product Data Sheet (MSDS) containers used for less than 5 (MSDS)
can hold years old
and
number
containers
in
workplace
Note: Material Safety Data Sheet must be within 5 years of date of issue
Hazardous Substances Register, v 3.0 Page 1 of 1

Date of first issue: September 2013 Last Review: 21 Sep 2019 Date of next review: 21 Sep 2020
This document is and shall remain the property of ADEK OSH Section. The document may only be used for the purposes for which it was intended.
OSH Risk Management Procedure
Contents
1. Purpose and Scope .................................................................................................................................... 3
2. Procedure .................................................................................................................................................. 3
2.1 Risk Management Methodology ............................................................................................................... 3
Step 1 – List the Work Tasks ........................................................................................................................... 4
Step 2 – Identify the Hazards .......................................................................................................................... 4
Step 3 - Assess the Risk .................................................................................................................................. 4
Using the Matrix............................................................................................................................................. 5
Step 4 – Eliminate or Control the Risk .............................................................................................................. 6
Step 5 – Monitor and Review Controls .............................................................................................................. 7
2.2 Risk Register ......................................................................................................................................... 8
2.3 Initial Review of the Risk Register ............................................................................................................ 8
2.4 Ongoing Review of Risk Register ............................................................................................................. 8
2.5 Record Keeping...................................................................................................................................... 8
3. Responsibilities ......................................................................................................................................... 9
3.1 School Principal...................................................................................................................................... 9
3.2 Nominated OSH Officer ........................................................................................................................... 9
3.3 Employees ............................................................................................................................................. 9
3.4 Contractors............................................................................................................................................ 9
4. Definitions ................................................................................................................................................. 9
5. Related Documents ................................................................................................................................. 10
6. Document Review and History ............................................................................................................... 11


1. Purpose and Scope
The purpose of this procedure is to outline the process for identifying, assessing, controlling,
monitoring and reviewing health and safety risks within the school environment.
This procedure applies to all school facilities and events and also applies to the activities of all
employees, contractors, students and visitors, including curriculum activities.
2. Procedure
2.1 Risk Management Methodology
A standard approach to identifying hazards and assessing risks ensures that:
 Hazards that people may be exposed to are proactively identified;

 An assessment is conducted to determine the level of risk (likelihood of the hazard occurring
and its consequences); and
 Consideration is given to eliminating the hazard, or where that is not possible, to reducing the
risk to an acceptable level.
Risk management is best completed by involving a team of people who are associated with the activity
and consists of the following steps:
List all tasks & activities within the work area

STEP 1
STEP 2 Identify the hazards within the work area
STEP 3 Assess the risk
STEP 4 Eliminate or control the risk
STEP 5 Monitor and review controls

Step 1 – List the Work Tasks

List all work tasks within the work area including people, activities, processes, equipment & substances.
Step 2 – Identify the Hazards

Hazards come in many forms. Some are common and easy to identify (e.g. infectious illnesses, cutting
tools), but some may be more complex or uncommon and therefore much harder to identify (e.g. a
normally low risk activity being done differently – with younger children, or a larger group). Hazards
can be identified from various sources of information or triggered by a particular event, such as:
 Incidents (near misses and accidents) and investigations;
 Inspections;
 Consultation with employees and contractors involved in particular activities or tasks;
 Observation of work activities and practices;
 Purchasing chemical substances or plant and equipment;
Any hazards not already identified on the school risk register (see section 2.2 Risk Register) need to be
added by the OSH Officer through a process of consultation with the people potentially exposed to the
hazard (e.g. teachers, lab staff, admin staff, etc).
Step 3 - Assess the Risk

Risk assessment is the process of determining the ‘level of risk’ associated with a hazard. This involves
considering the likelihood that a harmful consequence (e.g. injury) will occur if people are exposed to
the hazard. The risk level is made up of two elements that need to be considered in combination:
 The likelihood of an incident occurring; and

 The consequences if it did occur.
Since various factors, the nature of the activity and the specific context will influence the level of risk, all
risk assessments must be conducted in consultation with those affected and consider the following:
 Who will be involved in the activity (e.g. previous experience, physical capability, number of
people);
 What they will be doing (e.g. lifting heavy objects);
 What they will be using (e.g. hazardous chemicals, tools);

 Where they will be (e.g. outdoors, near water, at height);
 How often the activity happens and for how long (e.g. every day for 1 hour);
 Who will be leading the activity (e.g. experience, qualifications).

The risk assessment must be documented on the template (attached) and the risk level qualitative using
the following risk assessment matrix as a guide.
RISK ASSESSMENT MATRIX

Consequence
Likelihood Insignificant Minor Moderate Major Critical
Almost Certain/ Med High Extreme Extreme Extreme
Frequent
Often Med High High Extreme Extreme
Possible Low Med High High Extreme
Unlikely Low Med Med High High
Rare Low Low Low Med Med
Using the Matrix

To use the matrix, map the consequence of the risk, followed by the likelihood of an incident occurring
for each particular hazard to arrive at the assessed level of risk. The following table provides a
description of each of the consequence and likelihood categories.
Consequence Description of Consequence Likelihood Description of Likelihood

Insignificant Insignificant impact on Rare Never occurred.
surrounding communities.
Minor injuries which may require
self-administered first aid.
Injured person can continue to
perform normal duties.
Minor Minor Complaints. Injuries Unlikely Has Occurred.
requiring on-site treatment by
medical practitioner. Injured
person unable to perform
normal duties.
Moderate Ongoing complaints from Possible Has occurred more than once
community. Serious Injuries
requiring off-site treatment by
medical practitioner or
immediate evacuation to
hospital. Potential long-term or
permanently disabling effect.
Major Major ongoing long term health Often Occurs several times per year.
effects likely to surrounding
communities. Single fatality.
Critical Extreme health risk potential for Almost Occurs frequently.
death in community. Multiple Certain/Fr
fatalities. equent

The OSH Officer will need to ensure that a risk assessment is completed for each specific hazard that is
added to the school risk register.
The ‘inherent risk’ is assessed first and involves scoring the risk level of the hazard without
consideration of any control measures. The inherent risk level is used to determine the actions and
controls that are required to reduce the risk to an acceptable level.
The ‘residual’ risk is then assessed and involves scoring the risk level of the hazard after considering all
the control measures. If the existing controls don’t reduce the level of risk sufficiently, additional
controls will need to be added and the risk assessed again. The residual risk rating should be regularly
reviewed as new controls are identified and implemented. The following table provides a guide to
prioritizing risks so that appropriate action can be taken to reduce the risk to an acceptable level.
Assessed Description of Risk Level Actions

Risk Level
Extreme If an incident were to occur, it would be The activity cannot continue it its current form,
likely that a permanent, debilitating injury alternatives must be considered. Significant
or death would result. control measures will need to be implemented to
ensure safety.
High If an incident were to occur, it would be Controls will need to be put in place before the
likely that an injury requiring medical activity is undertaken.
treatment would result.
Medium If an incident were to occur, there would Additional controls may be needed.
be some chance that an injury requiring
first aid would result.
Low If an incident were to occur, there would Undertake the activity with existing controls in
be little likelihood that an injury would place.
result.
Step 4 – Eliminate or Control the Risk

Once hazards have been identified and assessed, control measures to either eliminate or lower the level
of risk are to be developed and implemented. The types of control measures are categorized according
to the ‘hierarchy of control’ and all schools must consider control strategies in order from ‘most
effective’ to ‘least effective’ according to the diagram below.

Hierarchy of Controls Examples

Most Elimination: Remove the hazard  Fill in a hole to eliminate a trip hazard
Effective completely from the workplace or activity.
(High Level)
 Contract tasks out to experts with specialist
equipment
Substitution: Replace the hazard with a  Use a less hazardous chemical that still does
less dangerous one. the job
 Choose an alternative excursion site
Engineering (Redesign): Changing a  Raise a bench to reduce bending
machine or work process to make it safer.  Adding guards on a machine
Engineering (Isolation): Separate people  Erect safety barriers around a hazard
from the source of the hazard.  Using a fume cupboard to handle chemicals in
the lab
Administration: Putting rules, procedures,  Not mowing near people
Least signage or training in place to make the  Painting a trip hazard
Effective workplace safer.
(low level)
Personal Protective Equipment (PPE):  Gloves, hats, aprons, footwear, hearing
Protective clothing and equipment. protection.
When considering control measures, often, more than one control will need to be used in combination
to reduce risk. For example, use of hazardous substances may require ventilation (engineering), a
review of handling procedures and training (administrative) and the allocation of respirators (PPE).
All affected employees must be informed about the control measures being implemented. The School
Principal and OSH Officer must make sure that adequate information, instruction, training and
supervision is provided to employees, contractors, students and visitors at all times during the
implementation of controls to ensure they are applied correctly.
Step 5 – Monitor and Review Controls

The final step in the risk management process is to monitor and review the effectiveness of control
measures that have been implemented – both as the activity is being conducted and after the activity is
completed.
If necessary modify or add control measures to ensure safety. This will be required if new hazards are
identified, or if the existing controls are inadequate (e.g. there was an incident that caused an injury, or
a near miss).
Record any changes to control measures in the monitor and review section of the documented risk
assessment for future reference. This information will be helpful to improve the activity the next time it
is conducted.
The risk register should also be reviewed when triggers (e.g. an incident) occur. The OSH Officer will
need to review the hazard and residual risk rating in order to determine if the controls are effective in
reducing residual risk.

2.2 Risk Register
ADEC OSH Section developed generic risk registers for the following school environments –
Kindergarten, Cycle 1, Cycle 2, and Cycle 3. These registers can be modified to suit the specific
environment of each school.
2.3 Initial Review of the Risk Register
The School Principal and OSH Officer must conduct an initial review of the risk register in consultation
with the relevant employees and contractors. Advice regarding this process can be obtained from ADEC
OSH Section.
During the initial review, the OSH Officer should review each entry to determine whether its applicable
to their school and only delete the risks if they are not appropriate (e.g. if the equipment/plant is not
present at the school).
Any additional hazards not already identified on the generic risk registers should be added.
Once the risk register is finalized, the School Principal and OSH Officer must ensure the recommended
controls as identified on the register are implemented. The OSH Officer is then responsible for making
sure the risk register is maintained on an ongoing basis.
2.4 Ongoing Review of Risk Register
The OSH Officer must review the risk register:
 When first implementing the risk register into the school;

 Annually;
 When hazards are reported;

 When incidents or near misses occur;
 When controls are not effective and need review;
 When new substances or plant and equipment are introduced;
 When new or additional information regarding a hazard is made available or is communicated
to schools by ADEC OSH Section.
2.5 Record Keeping
The OSH Officer is responsible for keeping a record of the schools risk register and making it available to
ADEC OSH inspectors during their annual OSH inspection.

3. Responsibilities
3.1 School Principal
 Establish risk management processes at the school that meet the requirements of this
procedure.
 Provide adequate resources to maintain and review risk controls within the school.
 Ensure that employees, contractors, students and visitors have relevant information,
instruction and training in the principles of risk management.
3.2 Nominated OSH Officer
 Conduct risk assessments within the risk assessment methodology outlined in this procedure.
 Review reported hazards and incidents to identify risks.
 Identify, document, implement and review controls to eliminate or reduce OSH risks.
 Maintain records of the risk assessment process in the risk register.
3.3 Employees
 Participate in risk assessment activities.

 Advise the OSH Officer where risks need reviewing or inclusion in the risk register.
3.4 Contractors
 Conduct, record and provide risk assessments of their work activities.

 Participate in risk assessment activities being conducted at the school.

4. Definitions

Control measures: Actions taken to eliminate or reduce the level of risk using the ‘hierarchy of
control’ where the elimination of the hazard will be the first strategy
considered. Control measures should be reviewed to ensure their
effectiveness, particularly after a near miss or incident.
Risk: A description of the likelihood and consequence of a hazard causing injury or ill
health.
Hazard: A source or situation with the potential to cause harm, injury, illness or loss.
Inherent risk: The initial risk level of a hazard prior to the application of any controls.
Residual risk: The level of risk remaining after control measures have been applied.
Risk assessment: The part of the risk management process that involves:
 identifying hazards associated with an activity;

 assessing the level of risk of an activity by determining the likelihood
of an incident occurring and the severity of the consequences (e.g.
injury) if the incident did occur; and
 Determining controls to manage the risks.
Risk register: A list of hazards, associated risks (before and after treatment) and controls.
 OSHAD-SF V 3.0 - Element 02 Risk Management

 OSHAD-SF V 3.0– Technical Guidelines – Process of Risk Management
 School Risk Register
 Risk Assessment Template
 Hazardous Substances Register

1.1 15 July 2014 Removed numbers from risk matrix and replaced with words to
simplify use.
2.0 20 September AD EHSMS RF changes to OSHAD-SF

2016
EHS changes to OSH
3.0 21 September ADEC to ADEK

2019

ADEK – OSH Section PPE Register
Personal Protective Equipment Register
School Name: Location of PPE: Date:

(e.g. Science lab, clinic)
Date of Issue or Name of Position Type of Quantity Brand of Equipment Employee Principal
Replacement Employee Equipment Signature Signature
(Safety
Glasses, Safety
Boots, Gloves)
Eg. Date where the PPE is Eg. Ahmed Lab Technician Safety Glasses 10 Brand name of the
purchased or replaced Ahmed equipment
Note: PPE must be inspected regularly to ensure that the associated hazards & risks are controlled. PPE shall have no damages or defects
PPE Register, v 3.0 Page 1 of 1

Date of first issue: 21 September 2019 Date of next review: 21 September 2020
ADEK - OSH Section OSH Committee Meeting Minutes
Attendees: Date:
Distribution:
 OSH Notice board
 OSH Committee members
 Principal
 OSH Documentation file

Apologies:
AGENDA
Below are suggested items – modify as required.
1) Welcome and apologies
2) Review of previous meeting minutes
3) Workplace inspection checklist – outcome and review
4) Incidents and accidents since last meeting
5) OSH calendar activities – progress and review
6) Reports on OSH issues
7) Contractor issues (works, compliance)
8) Risk assessments/procedures for review
9) OSH training
10) Other business
Next meeting to be held on: insert date, time and location
OSH Committee Chairperson

Signature:
OSH Committee Meeting Minutes Template , v 3.0 Page 1 of 2

Date of first issue: September 2013 Date of last review: 21 September 2019 Date of next review: 21 September 2020
ADEK - EHS Section OSH Committee Meeting Minutes
MINUTES
Item Discussion Points & Action Items By By Date

No Who When Completed
OSH Nominated Officer retains completed minutes.
OSH Committee Meeting Minutes Template , v 3.0 Page 2 of 2

Date of first issue: September 2013 Last Review: 21 Sep 2019 Date of next review: 21 Sep 2020
ADEK - OSH Section OSH Corrective Actions Register
OSH CORRECTIVE ACTIONS REGISTER

Use this register to record all corrective actions arising from incidents recorded on the occupational safety and health Incident Form.
D No: Incident Corrective Action Required Date for Person Completion Signed off
Completion Responsible Date
OSH Corrective Actions Register, v 3.0 Page 1 of 1

ADEK – OSH Section OSH Training Attendance Register
School Name: Location:
Training Name of Employee/Contractor Position Type of Training Hours Employee Trainer

Date (e.g. Induction, First Aid) Attended Signature Signature
OSH Training Attendance Register, v 3.0 Page 1 of 1



ADEK – OSH Section OHS Incident Register
Occupational Safety and Health Incident Register
SCHOOL NAME: School ID:
Date & Name Person Affected Type of Injury ADEC OSH

Time Notified
Employee Other Reportable Recordable Date & Time
Person Serious Serious Injury Occupational Near First Medical Restricted Equip/
Dangerous illness/Disease Miss Aid Treatment Workday Property
Occurrence Case Case Damage
OHS Incident Register, v 3.0 Page 1 of 1

Date of first issue: September 2013 Last Reviewed: 21 September 2019 Date of next review: 21 September 2020
ADEK - OSH Section OSH Inspection Form
School OSH Comprehensive Inspection Checklist

School Name: OSH Officer:
Inspector/s: Signature/s:
Person
Item Yes No N/A Place Corrective Action Recommended
Responsible
1. Main Entrance
1.1 Security personnel are
available at the main entrance
1.2 An entry/exit log is kept up to

date & visitor ID is checked
1.3 Ceiling in proper condition

free of any defects or moisture.
1.4 Electrical wires and sockets

are in a good condition.
1.5 Availability of fire detectors
1.6 Availability of inspected fire

extinguisher with proper weight
and height.
OSH Comprehensive Inspection Checklist, v 3.0 Page 1 of 30

Person
Responsible
1.7 Proper air quality
1.8 Proper housekeeping
Comments or Additional Items

2. Corridors
2.1 Emergency evacuation plans
and maps are clearly posted in
designated areas
2.2 First aid kit contents are
clean and valid (no expired
items)
2.3 Lobbies and corridors are
free of waste, obstructions, slip
& trip hazards
2.4 Floor surfaces are in a good
condition
2.5 Materials are stored
appropriately & safely (e.g.
heavy items are stored at waist
height)
2.6 Proper equipment’s are used
for handling materials (e.g.
trolleys)
2.7 Portable ladders are in good
condition

Person
Responsible
2.8 Appropriate warning signs
are provided during floor
cleaning (e.g. Wet Floor )
2.9 Noise levels are acceptable
2.10 Water dispenser’s filters

with transparent and clean
covers.
2.11 Emergency exit doors are
sufficient to the number of
attendants, fire rated, clearly
marked and signed, unlocked &
open freely
2.12 Egress routes free of
blockages (corridors, stairs,
doorways & exterior routes)
2.13 Fire extinguishers in good
condition (placed ,
unobstructed, no visual damage,
gauges up to pressure, pull-pin &
seal in place, periodical
maintenance records, etc.
2.14 Art works and teaching
materials which displayed and
posted in corridors shouldn't
exceed more than 20% of a wall
section without fire sprinklers
system, In case of fire sprinkler

availability it should not exceed

50%
Person
Responsible
2.15 Fire rated doors in corridors
(Electrical rooms, Server rooms,
etc.)
2.16 Emergency exits must open
to outside (toward attendants
flow).
2.17 No dead end on the building
2.18 No presence of any solid

scented perfume (bokhor)
2.19 All corridors and stair ways
must be free from storage.
2.20 Vertical handrails to
preventing students climbing in
KG and Cycle one schools.
2.21 No elementary classes
presented in the first floor

in a good condition.
Person
Responsible


and height.
2.28 Availability of slip resistance

rubbers in all stairway steps
2.29 Proper height of guardrails
for landing area in the stairway
not less than 1,06 meter
3. Access and Egress
3.1 Assembly areas free of
vehicles or other obstructions
3.2 Egress routes are free of
obstructions (corridors, stairs,
doorways & outdoor routes to
assembly areas)
3.3 Emergency exits & assembly
signs are in good condition &
clearly visible.
Person
Responsible
3.4 Guardrails on ramps are in
proper height for special need
people use.

3.5 Non slippery floors
3.6 Handrails available for every

1.8 meter width distance at the
entrance
marked and provided with signs,
unlocked & open freely from
inside to outside.
3.8 Emergency exits are
unlocked
3.9 Emergency lights are
operational.
3.11 Electrical wires and electrical
sockets in good condition and
harmless.
and height.
Place Person
Item Yes No N/A Corrective Action Recommended
Responsible
3.13 Fire system is working
without faults or false alarms
and Control Panel was locked to
prevent access for unauthorized
persons.

3.14 Emergency evacuation plans

and maps are clearly posted in
designated areas
3.15 Emergency evacuation drill
conducted.
Last drill was on:
3.17 At least 10% of school

employees number are health
and safety inducted
4. Laboratory
4.1 All hazardous substances are
properly labeled, including
secondary containers & contain
the risk and safety phrases
according to MSDS.
4.2 Induction about hazards for
used substances has been given
to users prior to use.
Person
Responsible
4.3 MSDS & Hazardous
Substances Register readily
accessible in the area where
substances are stored & used
4.4 Risk assessment has been
conducted for substance uses is
available

4.5 All substances are stored

according to requirements of
MSDS – (e.g. oxidizers)
4.6 Flammable chemical
substances and concentrated
acids (e.g. HCL) are stored in a
special fire resistant cabinet.
4.7 Lab local exhaust ventilation
/ suction hood and indoor air
quality ventilation system are in
good condition (no observation
of abnormal chemical or gas
smells)
4.8 Appropriate PPE available
(according to MSDS) & worn by
all those users (user is that
person who is using or handling
the substance)
4.9 PPE is properly stored & in
good condition
Person
Responsible
4.10 Expired chemicals and
waste substances are disposed
of through certified and CWM
approved service providers.
Records available for disposed
chemicals waste.
4.11 Chemicals properly labeled,
including secondary containers

4.12 Presence of First Aid kit
4.13 Presence of emergency eye

wash and emergency shower
4.14 No compressed gas
cylinders
4.15 All chemical cabinets were
marked and locked
Place Person
Item Yes No N/A Corrective Action Recommended
Responsible
and height
4.22 All the student chairs in the

chemical laboratory are in a
circle shape without arm rests
and there is no back support.


5. Electrical room
5.1 Electrical rooms are free of
any storage items – no boxes ,
ladders and any remnants
5.2 All electrical plugs, sockets,
leads, cords & switches are in
good working order
5.3 Electrical rooms locked to
prevent unauthorized access
5.4 Proper signage in place and
clearly visible (e.g. Electrical
Hazard or Danger High Voltage)
Person
Responsible

and height.

6. All School Area

6.1 No evidence of moisture

leaks or mold around AC units
6.2 Ensure that the prevention
procedures for pests are placed.
6.3 No smoking policy enforced
for all (students, employees,
contractors, visitors) No
Smoking signage present, no
physical evidence of smoking –
e.g. cigarette butts
Person
Responsible
6.4 No compressed gas cylinders
present in the school

and height.

7. Classrooms
7.2 Work station ergonomics are

in place for Chairs, desks,
monitors keyboard, mouse,
phone & work layout:
Person
Responsible
7.3 All cords & wires are stored
out of the way
7.4 Computer screens kept away
from windows to avoid glare
7.5 Lighting is adequate
7.6 All furniture is fit for purpose

& in good condition
7.7 Electrical cords properly
secured & away from students
(e.g. not across walkways/no trip
hazards)
leaks around AC units
7.9 Number of student's number
acceptable according to the
area.
7.10 Windows are not able to
open for more than 10-20 cm

7.11 Proper air quality and

appropriate temperature
7.13 Carpets should not to be
used unless in KG’s.
Person
Responsible
7.14 No decorations hanged on
the lights
8. Clinics
8.1 Sharps containers in place &
log available
8.2 presence of First aid kits and
easily accessible.
8.3 Proper PPE is available & in
use (e.g. gloves, masks)
8.4 MSDS available in the clinic
for all hazardous substances and
tools used in the school
8.5 Biohazard labels on all
containers of regulated waste,
refrigerators, freezers, etc.
8.6 Expired and waste
substances are disposed of
through certified and CWM
approved service providers.

Records for chemical waste and

disposal program available.
Person
Responsible
8.7 Adequate lighting
8.8 Presence of 3 disposal

trashes.
8.9 Local exhaust ventilation /
suction hood and indoor air
quality ventilation system in
place, good condition, periodical
maintenance records, etc. (no
observation of abnormal
chemical or gas smells)
in a good condition and
harmless.

and height.

Person
Responsible
9. Cafeteria & kitchen
9.1 Water dispenser’s filters had
transparent and clean covers.
9.2 Hygiene controls are in place
for food handling (gloves, hair
nets, etc.)
9.3 Kitchens & washrooms are
adequately ventilated (no bad
smells)
9.4 Presence of hygienic control
equipment and monitoring in
kitchen and washrooms
9.6 No compressed gas cylinders
9.7 Food Handlers certified by

Abu Dhabi Food Control
Authority
9.8 Exhaust hood ventilation
working properly, door kept
closed
9.9 The validity of Expiry dates
for all food items.
Person
Responsible

9.10 Provide a list of approved

foods category.
9.11 The canteen must be
certified by Abu Dhabi Food
Control Authority (ADFCA).
harmless.
9.14 Availability of heat
detectors
and height.
9.18 Food are certified and

approved by ADEC and ADFCA.
Person
Responsible
10. Playground and Gymnasium
10.1 No sharp edges available

10.2 Walls covered by absorbing

fire rated pads
harmless.

and height.
10.9 Noise levels are less than 85

db.
10.10 No presence of moisture or
mold under the washers.
10.11 Availability of liquid soap.
Person
Responsible
11. Swimming Pool
11.1 Water quality testing ( PH ,
Chloride levels )

11.2 Non slippery area around

swimming pool
11.3 Swimming pool depth signs
presence in both sides.
11.4 Proper Fire System
11.5 Electrical/water separation

(>1 meter) ( 1 meter distance
should be applied between any
source of water and electrical
hazards to avoided risks )
11.6 Chemicals stored according
to MSDS in specific chemical
cabinets (double walled, with
specified capacities for type of
chemicals contained, fire rated,
etc.)
harmless.

and height.

11.13 Closing Outdoor Swimming

pool during summer and high
level temperatures.
11.14 Presence of trained guard.
12. Theater / Auditorium

attendants and provided with
signs,
fire rated and clearly marked
Person
Responsible
12.4 Emergency exit doors
unlocked & open freely
12.5 Emergency exits signs and
lights are adequate, posted in
place, operating and in good
condition
12.7 Handrails erected for 4 steps

and more

12.8 Proper Air quality
12.9 Fully adjustable chairs
12.10 Area behind the stage free

of storage
12.11 Fire exit available back
stage
harmless.
Person
Responsible
and height.

13. Storage Area
13.1 2 meters maximum heights
of goods stored/ materials
properly stacked ( No storage
exceed 2 meters height)

13.2 No overloading of bin and

shelves
13.3 Materials properly stacked
away at least 1 meter from the
ceiling.
in a perfect condition and
harmless.
Person
Responsible
and height.
13.10 Correct lifting procedures

are observed
14. Toilets
14.1 Proper Housekeeping

14.2 Washrooms adequately

ventilated (no bad smells)
14.3 No evidence of mold growth
around AC units, exhausts and
under the water pipes closets.
14.5 HVAC supply & exhaust

vents kept clear
free of any defects or moisture
Person
Responsible
15. Parking Area
15.1 Assembly signs posted
outside showing route to
assembly area
harmless.
and height.

16. Library
16.1 lightening suitable and
sufficient
Person
Responsible
16.3 Fire extinguishers in place,
unobstructed, no visual damage,
gauges up to pressure, pull-pin &
seal in place, good condition,
periodical maintenance records,
etc.
16.4 Books were arranged safely
( avoid fallings or overload )
16.5 No evidence of mould
growth around AC units &
potted plants
16.6 Carpet clean and there is no
presence of tripping hazards.
16.7 Proper chairs at
workstations.

16.8 Adequate training and

awareness is provided on fire
fighting.
harmless.
Person
Responsible

and height.
16.15 No decorations hanged on

the lights
17. Computer Laboratory
17.1 Computer screens kept away
from windows avoiding glare
17.2 Proper chairs at

workstations.

17.3 Electrical cords properly

secured (not across
walkways/no tripping hazards)
Person
Responsible

harmless.

and height.

18. Art Classroom
18.1 MSDS & Hazardous
Substances Register readily

accessible in the area where

substances are stored & used
18.2 Chemicals properly labeled,
including secondary containers
Person
Responsible
18.3 Availability of wash basin.
18.4 Availability of chemical

storage cabinet.
harmless.

and height.

19. Music Room
19.1 Presence of visual alarms

19.2 Sound proof walls
Person
Responsible

harmless.

and height.

20. Administration Office
20.1 Glass doors shadowed to be
more clear and visible
harmless.

Person
Responsible

and height.
20.8 control panel working

properly.
21. Server Room
21.1 Presence of fire
extinguishers fm200 ( MDF )
21.2 Proper warring signage
21.3 Fire rated doors
21.4 Extra AC

in a perfect condition.

Person
Responsible

and height.

22. School yard
22.2 School shades must be

erected properly with
appropriate clamps
22.3 Floors are in good
conditions
22.4 Proper safety measures for
grass fertilizer
23. Pump room
leaks or mold
Person
Responsible

23.2 pressure gauge reading

during the inspection
23.3 Presence of fire
extinguisher
free of any defects or moisture

and height.
23.9 Fire sprinkler system

available
24. Summary of Good
Practice
Summary of Good Practice:

ADEK – OSH Section OHS Incident Register
Occupational Safety and Health Incident Register
SCHOOL NAME: School ID:
Date & Name Person Affected Type of Injury ADEC OSH

Time Notified
Employee Other Reportable Recordable Date & Time
Person Serious Serious Injury Occupational Near First Medical Restricted Equip/
Dangerous illness/Disease Miss Aid Treatment Workday Property
Occurrence Case Case Damage
OHS Incident Register, v 3.0 Page 1 of 1

Date of first issue: September 2013 Last Reviewed: 21 September 2019 Date of next review: 21 September 2020


Guidelines for the Development of School
Emergency Management Plans
Contents
Document Review and Approval ..................................................................................................................................... 2

1. Purpose & Scope ....................................................................................................................................................... 3
2. Procedure .................................................................................................................................................................. 3
2.1 General Requirements ..................................................................................................................................... 3
2.2 Emergency Response Team............................................................................................................................. 3
2.3 Prevention ........................................................................................................................................................ 3
2.4 Preparedness .................................................................................................................................................... 4
2.5 Response .......................................................................................................................................................... 4
2.6 Recovery ........................................................................................................................................................... 5
2.7 Reporting Requirements ................................................................................................................................. 5
3. Response to Specific Emergencies .......................................................................................................................... 6
3.1 Fire .................................................................................................................................................................... 6
3.2 Earthquake ....................................................................................................................................................... 6
3.3 Hazardous Substance Release......................................................................................................................... 7
3.4 Bomb Threat ..................................................................................................................................................... 7
4. Related Documents .................................................................................................................................................. 8
5. Document Review and History ................................................................................................................................ 8
Guideline – School Emergency Management Plans, v 3.0 Page 1 of 8

ADEK - OSH Section Guideline – School Emergency Management Plans
Document Review and Approval
This document has been reviewed and approved as indicated in the following table.

1. Purpose & Scope
The purpose of this document is to provide guidance to schools in the process of developing school based
emergency management plans that address the four components of prevention, preparedness, response
and recovery.
This guideline applies to all schools and covers all employees, students, contractors and visitors.
2. Procedure
2.1 General Requirements
All schools must ensure that staff, students and the school community know the contents of the school’s
emergency management plan and are trained so that they know what to do in an emergency.
Additionally, schools need to test their emergency arrangements through practice drills at regular
intervals (two drills in the first semester and one drill each semester after that) to ensure that procedures
work and everyone is familiar with their roles and responsibilities.
Emergency management plans must:
 Describe actions to be taken before, during and after an emergency to ensure the ongoing
safety of staff, students and others present at the school.
 Cover all circumstances when the school is responsible for student safety, such as school
excursions.
 Be reviewed periodically, after practice drills and following an incident, accident or emergency
situation.
2.2 Emergency Response Team
Schools will need to establish a small team to oversee the development and implementation of school
specific emergency management plans. This team will also be responsible for activating response
procedures in the event of an emergency.
2.3 Prevention
Prevention is the key to emergency management and requires making an assessment of the potential
hazards and risks to the school and identifying what actions need to be taken to prevent or reduce their
impact on school occupants, property and the community. For each potential hazard or risk identified,
consider:
1) What could be done to prevent the emergency from occurring?

2) If the emergency can’t be prevented, what could be done to mitigate (lessen) its impact?
3) How could the school be prepared to respond to the impact of the emergency?

4) How could the school respond during the actual emergency if it occurred?
5) How could the school recover from the emergency?
Potential emergency scenarios that schools must consider during this step of emergency planning
include:
 Severe weather – sand storms, flooding;

 School bus accident;
 Earthquake;
 Fires and explosions;
 Off-site emergencies – during events/excursions;
 Epidemics of communicable diseases;

 Intruders;
 Bomb threat;
 Hazardous substance release – inside and outside school grounds;
 Medical emergency – major injury/fatality.
2.4 Preparedness
Schools may have little control over the some of the hazards that may have an impact on them. However
they can be prepared by developing proactive measures to mitigate their impact or respond to such
events.
Preparedness involves considering the range of emergencies that require further action and developing
response plans which should include:
 A site plan and general description of the school and environment;
 Roles and responsibilities of staff and others;

 Identified evacuation assembly areas – sites that are well beyond the school grounds, internal
locations within buildings for cases where external evacuation is not appropriate;
 Alternate evacuation assembly areas and exits from buildings and grounds;
 Emergency services and key personnel contact numbers;
 Methods of communicating during an emergency.
2.5 Response
When faced with an emergency, this is the time to ‘activate’ your Emergency Management Plan. This is
why it is important that everyone knows what to do and where to go and this can only occur if the

Emergency Management Plans are tested and rehearsed regularly. The members of the school’s
Emergency Response Team should know that there will always be some confusion during an emergency
situation and, as leaders in the situation they need to demonstrate a calm and confident approach so that
all stakeholders are reassured that the situation is under control.
Issues to consider in the preparation of emergency response plans include:
 Procedures for confirming the emergency and deciding to activate the emergency response
plan;
 Procedures for reporting the emergency;
 Arrangements for supervision of students for the duration of the emergency and until normal
dismissal time;
 Arrangements for recording of details concerning any student who is released into the care of a
parent/guardian during an emergency;
 Lockdown/lockout and evacuation procedures including arrangements for a mandated head

count of all students and staff following such an event;
 Readiness levels and ‘trigger points’ for decision about school closures.
2.6 Recovery
Recovery actions are concerned with returning and restoring the school back to normal as quickly as
possible. It is important to plan for this during the preparedness phase. The focus should first be on
students, employees, contractors and the community then the facilities and infrastructure.
The recovery phase is also about capturing the lessons learnt from the experience. This is where the
emergency response team can evaluate what worked and what didn’t and on how the planning process,
preparation, prevention and response can be improved. From the lessons learnt, emergency response
plans should be updated. Additionally, the investigation process and reporting takes place at this stage.
2.7 Reporting Requirements
Where the safety of students, employees or contractors is at risk, or there is a threat to property or the
environment, it must be reported immediately to emergency services on 999. It must then be reported
to ADEC OSH Section on 02 615 0182 or 02 615 0322.
Report the following incidents to ADEC OSH Section:
 Fatality or serious injury (see Incident Reporting & Investigation Procedure);

 Transport accident;
 Fire, explosion, flooding, major disaster or natural event;
 Chemical, biological or radiological spillage or contamination;
 Outbreak of disease;
 Assault, threat or offensive behavior;

 Siege, hostage or disappearance of a student;
 Firearms, weapons or bomb threats.
3. Response to Specific Emergencies
3.1 Fire
Prompt action can prevent risk of personal injury and property damage but the first priority is the safety
of students, employees, contractors and visitors. In the event of internal fire or smoke:
 Remain calm and raise the alert (activate the alarm);

 Immediately evacuate the room where the internal fire/smoke occurred;
 Assist people in immediate danger – especially people with disabilities;
 Notify Civil Defense on 999;
 Implement partial or full evacuation procedure if necessary;

 Close windows and doors on departure if possible to prevent the spread of fire and smoke;
 Check student attendance against class rolls and account for all visitors at assembly area;
 Designate a security guard to ensure Civil Defense has access to the site of the fire e.g. gates are
open and vehicles are not blocking access;
 People with disabilities who require help should be moved to a predetermined protected
refugee area or safe place and await further assistance;
 Conduct a final check in pairs, if it is safe to do so, to ensure all staff and students are accounted
for. Advise the Chief Warden of the result;
 Contact ADEC OSH Section for advice and support, as required.
3.2 Earthquake
Earthquakes are a natural hazard which cannot be prevented but the effect that an earthquake has on
the school can be reduced if you have a plan. In case of earthquakes:
 Have a safe internal area to shelter during an earthquake;

 Shelter under (and hold onto) a sturdy table, bench or interior doorframe;
 Stay clear of windows and outer walls;

 Keep well clear of buildings, overhead structures, wall, power lines and tress;
 Tend to injures;
 Evacuate if the building is damaged.
3.3 Hazardous Substance Release
Inside school grounds
The Emergency Response Team will assess the need to evacuate based on all immediately available
information and hazardous substances guidelines. Material Safety Data Sheets should be kept in a readily
accessible location. In case of a hazardous substance released inside the school grounds:
 Move students, employees & others to a safe area;

 Check attendance against class rolls at assembly area;
 Contact Civil defense (999) if the nature of the substance is unknown or it is unsafe to deal with;
 Ensure the spill is cleaned up if it is safe to do so;
 Give the all clear for students, employees and others to return to the building.
Outside school grounds
An event such as a fire, motor vehicle accident or industrial incident may cause a hazardous substance
release. As a result emergency services may ask that you secure and seal the building. During this type of
event it is important to maintain communications with the emergency services who will notify you if
additional measures are required. In the event of a hazardous substance being released where the
contamination is confirmed outside the school buildings:
 Move all students, staff & others into buildings immediately;

 Call emergency services (999);
 Check attendance against class rolls at assembly area;
 Occupy rooms furthest from emission source, close to an exit & upwind if possible;
 Close all external doors and windows. Turn off air conditioners;
 Contact ADEC OSH Section to report the incident and seek advice or support as needed;
 Evacuate if directed by emergency services.
3.4 Bomb Threat
The school emergency plan should include procedures for dealing with bomb threats. A bomb threat
checklist should be established which is used by the person who answers the phone to obtain and record
as much useful information as possible. The checklist may include instructions to:
 Keep calm and be courteous, note the exact time of the call and attempt to write the exact
words of the caller.
 Get as much information as possible by asking:

o What is the nature of the threat (bomb, biological, etc)?

o Where is it located?
o What does it look like?
 If possible, signal another person and write a note explaining the nature of the call and the
declared threat. The other person can then alert the school principal who will alert police.
 OSHAD-SF 2016, v3– Element 06 – Emergency Management

1.1 15 July 2014 Updating Header & Footer
2.0 21 Sep 2016 AD OSHMS RF changes to OSHAD-SF

OSH changes to OSH
AD EHSMS RF changes to OSHAD-SF
EHS changes to OSH
Remove the following:
 AD EHSMS FR- CoP 06: Emergency Management Requirements
 AD EHSMS FR- CoP 07: Fire Prevention, Planning and Control


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EHS Division

01- School OSH Policy Procedure

02- OSH Roles and Responsibilities Procedure v3.0

03- OSH Risk Management Procedure v3.0

04- OSH Communication Consultation Procedure v3.0

05- OSH Training and Induction Procedure v3.0

06- OSH Inspection Procedure v3.0

07- OSH Incident Reporting and Investigation Procedure v 3.0

08- OSH Guideline - Emergency Management Procedure

OSH Risk Management Procedure, v 3.0 Page 1 of 11

OSH Risk Management Procedure, v 2.0 Page 2 of 11

1. Purpose and Scope

2.1 Risk Management Methodology

A standard approach to identifying hazards and assessing risks ensures that:

 Hazards that people may be exposed to are proactively identified;

List all tasks & activities within the work area

STEP 2 Identify the hazards within the work area

STEP 3 Assess the risk

STEP 4 Eliminate or control the risk

STEP 5 Monitor and review controls

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Step 1 – List the Work Tasks

Step 2 – Identify the Hazards

 Incidents (near misses and accidents) and investigations;

Step 3 - Assess the Risk

 The likelihood of an incident occurring; and

 What they will be using (e.g. hazardous chemicals, tools);

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RISK ASSESSMENT MATRIX

Often Med High High Extreme Extreme

Possible Low Med High High Extreme

Unlikely Low Med Med High High

Rare Low Low Low Med Med

Using the Matrix

Consequence Description of Consequence Likelihood Description of Likelihood

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Assessed Description of Risk Level Actions

Step 4 – Eliminate or Control the Risk

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Hierarchy of Controls Examples

Step 5 – Monitor and Review Controls

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2.2 Risk Register

2.3 Initial Review of the Risk Register

2.4 Ongoing Review of Risk Register

The OSH Officer must review the risk register:

 When first implementing the risk register into the school;

 When hazards are reported;

2.5 Record Keeping

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3.1 School Principal

3.2 Nominated OSH Officer

 Participate in risk assessment activities.

 Report hazards and incidents within the school.

 Conduct, record and provide risk assessments of their work activities.

 Report hazards and incidents within the school.

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 identifying hazards associated with an activity;

 OSHAD-SF V 3.0 - Element 02 Risk Management

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6. Document Review and History

The amendment history is listed in the following table.

Version Number Date of Issue Details of Amendments