Procedure HS 101.

09

Chapter B: Health and Safety Copy No. Uncontrolled

Issue date April, 23rd, 2012
Originator HSSE Dept.
Section I : Risk Assessment Revised by Regional HSSE Mgr.
Approved by

RISK ASSESSMENT’

Purpose To ensure that hazard and risks associated with any work activity undertaken by
KUWAIT ENERGY EGYPT are systematically identified, assessed, controlled,
managed and mitigated through a formal and structured review process. This
process is known as risk assessment workshop.

A Hazard Register (HR) is developed as a result of this process. The HR is to

provide personnel a tool to:

1. identify, assess and manage hazards

2. record, track hazards and identify action items to be closed out

3. determine mitigation measures to eliminate and / or reduce the

hazard

4. rank hazards using a standard Risk Matrix

Benefits of Risk Assessment GENERAL

Program
The risk assessment involves identifying the hazards present in any working
environment or arising out of commercial & work activities, and evaluating the
extent of the risks involved, taking into account existing precautions & their
effectiveness.

With the following benefits :‐

Prevention of accidents, incidents, ill health & their associated costs. Legal
compliance. Reduction in claims & complaints. Reduced insurance premiums.
Allows financial planning of progressive risk reduction measures. Involvement
of staff in process encourages consultation, increases hazard awareness and
ownership & contributes to positive H&S culture. May also increase quality
standards, efficiency & productivity.

Scope This process will apply to all KUWAIT ENERGY EGYPT operations and locations
where potential hazards exist.

Definitions Hazard ‐ something with the potential to cause harm

Risk ‐ the likelihood that the hazard will cause harm in the circumstances.
Combination of the likelihood of an incident occurring & the severity of the
outcome

Control Measure ‐ an item, procedure or system introduced to eliminate or

reduce risk

Competent Person ‐ person with sufficient

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 Knowledge Attributes (skills) Training Experience

& knowledge of their own Limitations

Prevention Control

– Hardware or administration process that eliminates or prevents

a Cause or threat resulting in the Risk Event

Mitigation Control

– Hardware or administration process that detects or reduces the

Consequence or Outcome of a Risk Event

Consequence or outcome

– The impact that occurs as a direct result of the Risk Event

Risk Event or Incident

– The release of a hazard with an impact on our objectives

Cause or threat

– A possible circumstance or condition that may lead directly to

the Risk Event

Methods Hazard Identification ‐ PEET ‐ People, Environment, Equipment, Tasks :‐

1. Observation of workplace & work activities e.g. job safety analysis.

2. Document inspection e.g. maintenance records, test certificates, legislation,

ACOPs, GNs, accident investigation reports, previous inspection reports etc. 3.
Questioning workers & supervisors.

Who might be harmed? ‐ Consider workers, other employees, maintenance

staff, cleaners, contractors, visitors, and vulnerable people. How many? Type of
person ‐ young, elderly, children, disabled, new & expectant mothers, pre‐
existing medical conditions, shift workers, lone workers etc. How might they be
harmed? ‐ routine & non‐routine activities.

Making a Recommendation 1‐ Recommendation = ‘Treat’

Where additional controls have been identified and the participants believe
they are practical to implement

2‐ Recommendation = ‘Tolerable’

Where the risk is currently tolerable and no additional controls have been
identified

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 or

Where the risk is currently tolerable and the participants believe that the
additional controls that have been identified are not practical to implement

3‐ Recommendation = ‘Cease’

Where the risk is currently intolerable and additional controls have been
identified and the participants believe they are not practical to implement

Monitoring Check that conditions remain unchanged; controls are available adequate &
being used.

Condition for review New equipment, technology, premises, personnel, type of personnel, legislation
or best practice. If new information on H&S risks becomes available. After an
incident or enforcement action. If the results of monitoring, audit, health
surveillance suggest review is necessary. Also review periodically to ensure RA
remains valid.

Risk rating Risk Rating = Likelihood X Severity

Likelihood ‐ estimated frequency of occurrence. influenced by No. & type of

people exposed to hazard, how often & by the workplace conditions e.g. light,
space etc.

Severity ‐ estimated probable outcome of the incident. Influenced by No. &

type of people affected, level of energy & other factors e.g. concentration &
toxicity of hazardous substances.

Basis for Risk Rating

Risk Rating in KEC should take in to account the presence and effectiveness of
the existing risk management controls. Residual Risk is in this sense is the risk
remaining with the current suite of controls in place. Inherent Risk is a
potentially complex issue and arguably difficult to comprehend as it implies the
level of risk prior to the implementation of any controls. As an alternative
approach to ranking Risk Events based on their inherent risk level,
consideration of the worst case consequences should be used.

Following the consideration of additional controls (proposed), the risk rating is

referred to as the Post Treatment Risk.

The change in risk from the Residual Risk to the Post Treatment Risk is often
referred to as the Risk Reduction.

Severity Rating

The severity rating is a measure of the consequence to KEC that is most likely to
occur as an outcome of the Risk Event. Severity Ratings should be defined with
reference to KEC Incident Severity Criteria (App.1)

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 For many Risk Events the potential may exist for more than one consequence
type, for example, Financial Loss and Health and Safety impacts. In theses
circumstances the Severity Rating selected should correspond with the most
severe of the expected types of harm, injury or loss.

Frequency Rating (App 1)

The rating of the frequency must be undertaken with reference to the

definition of the most likely outcome severity rating.

It is often difficult to conceptualise the frequency of events that for most of us

have not occurred in our lifetime / careers. It may be necessary extend our
knowledge or that of the assessment group beyond our own experienced to
that of an industry or a region (e.g.: Other company premises The oil and gas
industry (worldwide) etc) to assist in the frequency rating process.

The terms “likelihood”, “probability” and “frequency” are often used in relation
to risk, and it is important that they are clearly understood and used in a
consistent way.

Likelihood and chance are expressions which indicate, in general terms, the
possibility of something happening.

Probability is the ratio of the number of chances that a particular event may
occur to the total number of chances. It is expressed as a number in the range
of 0 to 1, zero being the certainty that the event will not occur, and 1 being the
certainty that the event will occur. It is also normal to express probability in
percentage terms.

Frequency is a rate which expresses how often a particular event occurs within
a stated period of time. It is defined as the reciprocal of the average time
between events, and thus is often expressed in terms such as 1 per 1000 years.
The difference between frequency and probability is clearly demonstrated by
noting that for an event which is likely to occur every three months, the
frequency of occurrence is 4 per year whereas the probability of the event
occurring in any one year should always be less than or equal to 1.

The frequency rating should also capture KEC’s exposure to the Risk Event as
well as the likelihood that a specific outcome will occur.

Frequency should be a function of the frequency of KEC’s exposure to the Risk

Event combined with the probability of the consequences at the specified
severity rating level occurring, when the Risk Event occurs.

Example 1

Risk Event: Fire in an office building.

Consequence severity rating

The most likely consequence of an office fire in a building fitted with standard
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 fire detection and alarm systems, combined with adequate emergency egress
routes to a safe location would be a case of medical treatment most likely for
someone exposed to smoke or someone with a pre existing medical
susceptibility to heart attack requiring assistance after travelling down the
emergency evacuation stairs “Moderate”.

Likelihood rating

With reference the severity rating (Moderate) medical treatment a probability

rating of “Possible” based on the guidance of “Has occurred many times in
industry but not in KEC”.

Risk Rating

SeverityModerate

Likelihood Possible

Risk Rating Medium

Responsibilities The operation Mgr./ HSERS Manager /Site HSE advisor and the field
superintendent ensure that any new project, operation, modification or work
activity is subject to such process of hazard and risk identification. This will be
achieved through a RAW. The HSERS Manager will attend such workshops to
ensure that the details of this procedure are implemented. The Person‐In‐
Charge (PIC) at each location is also responsible for ensuring that the
requirements of this procedure is implemented wherever a project has a
potential for hazards or risks. KUWAIT ENERGY EGYPT should invite all
concerned parties to attend the RAW, employees as well as contractors.
Competent persons should only participate in such process.

RA Procedure RISK ASSESSMENT PROCESS

1. Identify hazards

2. Identify who might be harmed

3. Reviewing existing measures / safeguards

4. Evaluate risk against the risk matrix (App.1)

∗ Estimate adequacy of existing controls
∗ Likelihood of incident occurring
∗ Severity of potential consequences
∗ Recommend further action ‐ elimination or control

5. Determine the new prevention and mitigation

6. Record assessment

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 7. Monitor & Review

8. Developing a HR for use at the related site as part of the planning

process

RA Control Hierarchy Safe place controls :‐

ƒ Eliminate
ƒ Substitute
ƒ Isolate/Segregate

Safe person control

ƒ Safe systems of work
ƒ Warning systems
ƒ PPE

Objective The objectives of a conducting risk assessment are:

¾ Identify hazards (environment‐, safety‐, health, or financial‐related),
assess and mitigate risks
¾ Rank hazards (using Risk Matrix)
¾ Generate HR
¾ Ensure all risks identified are managed
¾ Ensure Management are involved in approving risk mitigation and
prevention activities
¾ Ensure responsibilities and deadlines for corrective actions are
established to ensure timely close‐out of follow‐up items
¾ Ensure post lessons from previous projects are incorporated within the
workshop
¾ Ensure all the risks are communicated to all parties affected by the risk
¾ Ensure all major contractors are fully aware KEC commitment to the
implementation of the highest standards of HSE management during all
phases of work activities

RA Methodology 1. Prepare checklist (risk scenarios) of potential hazards, drawings,

manufactures details, operations procedures, etc.

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 2. participants must include all key relevant contractors, KUWAIT
ENERGY EGYPT management

3. at the commencement of the workshop, Participants will be

invited to brainstorm events, each contractor shall give a brief
description of the operational activity to be undertaken and
relevant concerns

4. hazards will be ranked using the Risk Matrix(App.1)

Authority to Accept Risk • Risk can ONLY be accepted by those authorised to do so, as follows:

o Operation Management Team

o Asset Manager

o Field management team

o Facility Supervisor, PIC (performing authority)

o HSERS manager

o HSE Area supervisors

N.B:‐
• Seek approval prior to starting the work / continuing operations if you
are not authorised to accept the risk.
• If a risk changes it needs to be re‐assessed and the appropriate level of
authorisation requested.
• If the risk mitigation measures are not effective the risk reverts to that
prior to application of the measures.

Journey Management risk • Before long distance vehicle journey a risk assessment ( form2)should
assessment be issued by the transportation supervisor approved by the
administration manager

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 Appendix 1 Risk Matrix

SEVERITY PROBABILITY
More than once Yearly to once every Every 10 to 100 Every 100 to Less than once
requency per year within 10 years in KEC years in KEC 1000 years every 1000
the Business years
Element
Occurs more than The event has The event might The event or Have never
Historical once per year occurred several occur once in your similar has heard of this
within the times or more in career occurred happening
Business Element your career elsewhere

Finan ial Safety Environment R putation A: Frequent B: Likely C: Possible D: Unlikely E: Rare

>$50 Million US Multiple fatalities as a Wide spread Negative

result of short or long irreparable damage international
term health effects or to highly valued publicity. Very I: Critical Hig h
irreversible impacts to area serious litigation.
>50 people Reputation severely
tarnished.
$10‐50 Million US Single fatality or Wide spread long to Significant negative
severe irreversible medium term attention, national
impacts to >10 damage to valued publicity. Major II: Major High/Medium
h
persons area breach of regulation.
Reputation
tarnished.
$1–10 Million US Irreversible disability Localised medium Attention from
or impairment to one term damage to an media, negative
or more persons area of local value regional publicity. III: Serious Medium
Serious breach of
regulations with fine.

$100,000 to Reversible disability Localised short to Negative publicity

and or medical medium term and attention from
$1Million US treatment injury damage to an area local media. IV: Moderate Low
requiring of minor local Moderate breach of
hospitalisation significance regulations

< $100,000 US Low level symptoms Limited damage to Concern / complaints

requiring treatment a localised area. No expressed by locals.
V: Minor
with first aid only lasting effects Minor technical non‐
compliance

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 KEC Risk Assessment Form
Job/task/operation
Risk
Additional
Current Responsible
e ac ceptance
Hazardd Mitigation /
No. Cause Controls Probability Consequences Ranking f or Action /not
o Comments
m
Event Preventative
Existing Close Out ac ceptance
Measures
status
1

Risk assessment Team members:‐

Sr. Name Position

1
2
3
4
5

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KUWAIT ENERGY ‫ﺇﻧﺮﺟﻲ‬

JOURNEY MANAGEMENT PLAN FORM ‫ﻧﻤﻮﺟﺬ ﺧﻄﺔ ﺍﻟﺮﺣﻠﺔ‬

Journey Ma agement Details ‫ﻴﻞ ﺍﻟﺮﺣﻠﺔ‬
JP No. ‫ﺭﻗﻢ ﺍﻟﺮﺣﻠﺔ‬ : No. of passengers ‫ﻋﺪﺩ ﺍﻟﺮﺁﺎﺏ‬ :
Departure Date ‫ﺗﺎﺭﻳﺦ ﺍﻟﻤﻐﺎﺓﺭﺩ‬ : Vehicle Number ‫ﺭﻗﻢ ﺍﻟﻤﺮﺁﺒﺔ‬ :
Driver Name ‫ﺍﺳﻢ ﺍﻟﺴﺎﺋﻖ‬ : Driver’s Employee no. ‫ﺭﻗﻢ ﺍﻟﺴﺎﺋﻖ ﺍﻟﻮﻇﻴﻔﻲ‬ :
Driver’s Mobile No. ‫ﺭﻗﻢ ﻣﻮﺑﺎﻳﻞ ﺍﻟﺴﺎﺋﻖ‬ : Request Date ‫ﺗﺎﺭﻳﺦ ﺍﻟﻄﻠﺐ‬ :
Destination ‫ﺍﻟﺠﻬﺔ ﺍﻟﻤﻘﺼﻮﺓﺩ‬ : Request Priority ‫ﻫﺄﻤﻴﺔ ﺍﻟﻄﻠﺐ‬ :
More Journey Management Details Names of Passengers: Passengers’ Telephone Numbers

‫ﻴﻞ ﺃﺧﺮﻱ ﻟﻠﺮﺣﻠﺔ‬ ‫ﺃﺳﻤﺎء ﺍﻟﺮﺁﺎﺏ‬ ‫ﺍﻟﺮﺁﺎﺏ‬

1. Is the journey necessary? 1.

‫ﻩﻞ ﺍﻟﺮﺣﻠﺔ ﺿﺮﺭﻭﻳﺔ؟‬ .١ 2.
2. Can it be combined with another Journey? If no why? 3.
،ً‫ ﻩﻞ ﻳﻤﻜﻦ ﺩﻣﺠﻬﺎ ﻣﻊ ﺭﺣﻠﺔ ﺃﺧﺮﻱ ؟ ﺍﺫﺇ ﻟﻢ ﻳﻜﻦ ﻣﻤﻜﻨﺎ‬.٢ 4.
‫ﻓﻠﻤﺎ؟ﺍﺫ‬
3. Will the driver reach his destination 5.
‫ ﻩﻞ ﺳﻴﺼﻞ ﺍﻟﺴﺎﺋﻖ ﺇﻟﻲ ﻭﺟﻬﺘﻪ ﻗﺒﻞ ﺣﻠﻮﻝ ﺍﻟﻠﻴﻞ؟‬.٣ 6.
Journey Rou e Departure Time Arrival Time Rest Ti e and Place Hotel name in case of Other Info
sleepover
‫ﻣﺴﺎﺭ ﺍﻟﺮﺣﻠﺔ‬ ‫ﻭﻗﺖ ﺍﻟﻤﻐﺎﺓﺭﺩ‬ ‫ﻭﻗﺖ ﺍﻟﻮﺻﻮﻝ‬ ‫ﺎﻥ ﺍﻟﺮﺍﺣﺔ‬ ‫ﺮﻱ‬

Reasons for ight driving ً‫ﺍﻟﺪﺍﻋﻴﺔ ﻟﻠﺴﻔﺮ ﻟﻴﻼ‬ Journey Management’s Remarks: ‫ﺕ ﻣﺪﻳﺮ ﺍﻟﺮﺣﻠﺔ‬ Comment for driver ‫ﻣﻼﺣﻈﺎﺕ ﻟﻠﺴﺎﺋﻖ‬
Vehicle was checked before journey ‫ﺗﻢ ﺍﻟﻜﺸﻒ ﺍﻟﻴﻮﻣﻲ ﻋﻠﻲ ﺍﻟﺴﻴﺎﺓﺭ ﻗﺒﻞ ﺍﻟﺮﺣﻠﺔ‬
Road instructions were given to driver ‫ﺗﻢ ﺇﻋﻄﺎﺭﺇءﺷﺎﺗﺎﺩ ﺍﻟﻄﺮﻳﻖ ﻟﻠﺴﺎﺋﻖ‬
Tips to the road ‫ﻧﺼﺎﺋﺢ ﻟﻠﻄﺮﻳﻖ‬
1. You have to abide by the roa d speed ‫ ﺍﻷ ﻟﺘﺰﻡﺍ ﺑﺎﻟﺴﺮﻋﺔ ﺍﻟﻤﻘﺮﺓﺭ ﻟﻠﻄﺮﻳﻖ‬.١
2. Ensure that all passengers ha ve correctly fastened their safety seat belts before starting thee vehicle. .‫ ﻳﺮﺟﻲ ﺍﻟﺘﺄﺁﺪ ﻣﻦ ﻧﺄ ﺟﻤﻴﻊ ﺍﻟﺮﺁﺎﺏ ﻗﺪ ﻗﺎﻣﻮﺍ ﺑﺮﺑﻂ ﺃﺣﺰﻣﺔ ﺍﻷﻣﺎﻥ ﻗﺒﻞ ﺗﺸﻐﻴﻞ ﺍﻟﺴﻴﺎﺓﺭ‬.٢
3. Road sig ns must be obeyed. ‫ ﻳﺠﺐ ﺃﺣ ﺘﺮﻣﺎ ﺃﺷﺎﺭ ﺗﺎ ﺍﻟﻤﺮﺭﻭ‬.٣
v is totally not allowed, and when it is necessarily needed, this form must beeapproved by
4. Night driving ‫ﺤﻘﻮﻝ‬
‫ ﻣﺪﻳﺮ ﺍﻟﺤﻘ‬/ ‫ﺍﻟﻤﺨﺘﺺ‬ ‫ ﻏﻴﺮ ﻣﺴﻤﻮﺡ ﺑﺎﻟ ﺴﻔﺮ ﻟﻴﻼً ﻭ ﻓﻲ ﺣﺎﻟﺔ ﺍﻟﻀﺮ ﺓﺭﻭ ﺍﻟﻘ ﺼﻮﻱ ﻳ ﺠﺐ ﻧﺄ ﻳﺘﻢ ﺃﻋﺘﻤﺎﺩ ﻩﺬﺍ ﺍﻟﻨﻤﻮﺝﺫ ﻣﻦ ﺍﻟ‬.٤
H Manager before approving any
KEC’s VP’s/ Field Manager who in turn must initially refer back to the HSE ‫ﻤﺪﻳﺮ‬ . ً‫ﺑﻌﺪ ﺍﻟﺮﺟﻮﻉ ﺃﻭ ﻻً ﻟﻤ ﺪﻳﺮ ﺍﻟﺼﺤﺔ ﻭ ﺍﻟﺴﻼﻣﺔ ﻗ ﺒﻞ ﺍ ﻟﻤﻮﺍﻓﻘﺔ ﻋﻠﻲ ﺍ ﻟﺴﻔﺮﻟﻴﻼ‬
night driving.

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APPROVAL

Driver ‘s Signature Administration/ Filed Manager ‘s Employee’s Relevant VP’s Signature or the field
signature manager signature (in case of night driving only)
‫ﺗﻮﻗﻴﻊ ﺍﻟﺴﺎﺋﻖ‬
‫ ﻣﺪﻳﺮ ﺍﻟﺤﻘﻮﻝ‬/ ‫ﺗﻮﻗﻴﻊ ﺍﻟﻤﺪﻳﺮ ﺍﻷﻳﺮﺍﺩ‬ ‫ﺗﻮﻗﻴﻊ ﺍﻟﻤﺪﻳﺮ ﺍﻟﻤﺴﺌﻮﻝ ﻋﻦ ﺍﻟﻤﻮﻇﻒ ﻭﺃ ﻣﺪﻳﺮ ﺍﻟﺤﻘﻮﻝ )ﻓﻲ ﺣﺎﻟﺔ ﺍﻟﺴﻔﺮ‬
(‫ﻟﻴﻼً ﻓﻘﻂ‬

Date ‫ﺍﻟﺘﺎﺭﻳﺦ‬ Date ‫ﺍﻟﺘﺎﺭﻳﺦ‬ Date ‫ﺍﻟﺘﺎﺭﻳﺦ‬

In case of travelling in remote areas, unpaved roads or the need to drive at night, the initial approval of the relevant VP or the region president
must be obtained.

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