PROCEDURE FOR HAZARD IDENTIFICATION AND

RISK ASSESSMENT

Document Title PROCEDURE FOR HAZARD IDENTIFICATION AND RISK ASSESMENT

Document ID RAK.HSE.IMSP 11

Table of Contents

1. Purpose
2. Scope
3. Responsibilities
4. References
5. Procedure

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 PROCEDURE FOR HAZARD IDENTIFICATION AND
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1.0 Purpose
To establish a procedure for identifying Hazards and related risks for establishing effective
operational controls & Management Programs.

2.0 Scope
This procedure shall include:
 RISK MANAGEMENT,
 OPERATIONAL CONTROLS.

2.0 Responsibilities & Authorities

The Safety Committee shall be responsible for ensuring that:
 Hazards are identified and assessed in consultation with employees,
 Control measures are implemented where appropriate based on the hierarchy of
control,
 Records are maintained of all risk assessments.
Some of the functions necessary to comply with the regulations may be delegated to an
appropriately authorized person.
All employees have a responsibility to report hazards to their immediate superiors through
Hazard Observation system.
This procedure is approved by the MD and any changes thereof shall be made only with his
approval.

3.0 References

OHSAS 18001:2007- 4.3.1- Hazard identification, risk assessment and determining controls
OHSAS 18001:2007- 4.4.6- Operational Control

4.0 Procedural Steps

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4.1 Hazard Identification

Hazard identification is the process of identifying all situations or events that could give rise
to the potential injury or ill health.
Hazard identification and risk assessment must also accompany any proposal for the
introduction of new equipment or processes or the modification of equipment or
processes.
Hazards shall be grouped as physical, chemical, ergonomic, or psychological processes.
The hazards and the possible risks are documented in the Hazard Identification & Risk
Assessment Register by the Safety Committee. This register is updated whenever there is
any change / modification or new process is added.
This register is reviewed minimum on an annual basis by the Safety Committee.
Hazards shall be identified through the following methods:
- Direct report from employees
- Immediate Accident / Incident Report
- Industry information
- Health and Safety Meetings
- Routine inspections which are recorded in Inspection Reports
- Material Safety Data Sheets (if applicable)
- Hazard Observation
While determining controls or changes to existing controls, considerations shall be given to
reducing risks by following the hierarchy:
a. Elimination,
b. Substitution,
c. Engineering control,
d. Signage / administrative control,
e. PPE.

5.0 Risk Assessment

Upon identification / reporting of hazard, or if modifications to an equipment or a facility
take place, a risk assessment must be undertaken to determine the likelihood of injury or ill
health being caused by the hazard.
While assessing the risk associated with a hazard, the safety committee has assessed the
following for safety measures:
- People exposed to the hazard,
- Frequency of exposure to people,
- Repetitiveness,

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 PROCEDURE FOR HAZARD IDENTIFICATION AND
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- likelihood of injury,
- Probability of occurrence in other workplaces,
- Critical factors relating to the hazard, considering applicable health and
safety law.
- Accountability Matrix shall be followed to ensure effective Health, Safety and
Environment Practices.
5.1 Assessment Process
This requires a systematic approach to assessing hazards and provides an objective
measure of the hazard and allows hazards to be prioritized and compared.
For each hazard review the tables below.
A. The Probability measures the likelihood of an event linked to the identified hazard
occurring or being realized. The ratings are from 1 to 5;

PROBABILITY
EXAMPLE RATING
(P)

Most likely The most likely result of the hazard / event being realized 5

Possible Has a good chance of occurring and is not unusual 4

Conceivable Can be envisaged to occur after many years of exposure 3

Remote Has not been known to occur after many years of exposure 2

Inconceivable Is practically impossible and has never occurred. 1

B The Severity is the physical outcome of the hazard and provides an indication of the
severity of the risk in relation to the detrimental effects to humans. A rating of 0 to 4 is
used;

Severity EXAMPLE RATING

Catastrophic Death, Numerous fatalities, irrecoverable. 5

Fatal permanent disability 4

Serious Serious non-fatal injury 3

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Minor Minor Injury (Not Permanent Disability) 2

Negligible Minor abrasions, bruises, cuts first aid type injury. 1

C. Legislation

Legal Requirement Definition Guidance on assigning Legislation score

No None Not controlled by legislation under normal

operating conditions.
No Organizational The requirement set by the organization
requirement internally.
Yes Legal requirement Relevant for any aspect of an activity which is
controlled by license, consent to operate
permit or authorization under safety laws and
regulations.
Relevant where a specific organization
objective or target has been set to address a
particular issue within a defined timeframe.

To obtain the risk score

Risk = Probability * Severity

A. Prioritizing Hazards

RISK DESCRIPTION ACTION

> 14 HIGH A HIGH risk requires immediate action to control the
hazard as detailed in the hierarchy of control. Actions
taken must be documented on the Risk Control
Measure.
8 – 12 A MEDIUM risk requires a planned approach to control
MEDIUM
the hazard and applies temporary measure if required.
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Actions taken must be documented on the risk control

measure including date for completion.
<8 A risk identified as LOW may be considered as
LOW
acceptable and further reduction may not be necessary.
However, if the risk can be resolved quickly and
efficiently, control measures should be implemented
and recorded.

The risk score arrived at shall document in the Hazard Identification & Risk Assessment
Register by the HSE Team. The Objectives, proposed controls or targets shall be set based
on the scoring arrived at.
It is mandatory to necessitate appropriate actions for the risks score above 12.
Whenever the risk assessment register is updated due to a change / modification or due to a
new process introduction, correspondingly the score for that hazard is calculated and
recorded in Hazard Identification & Risk Assessment Register.

5.2 Control of Risks

Risk control requires actions to be taken to eliminate or reduce the likelihood that exposure
to a hazard will result in injury or ill health. When determining control measures,
consultation shall occur between competent persons undertaking the risk management
process and employees affected.

5.2.1 Methods of risk control

When planning how hazards are to be controlled and risks reduced, the following hierarchy
of control should be considered.
Controls closer to the top of the hierarchy are preferable to those lower down the
hierarchy such as PPE because they are less dependent on human behavior.
In many circumstances control measures will incorporate a combination of controls.

Hierarchy of Control in the preferred order as listed:

 Engineering Controls: Can the hazard be redesigned through:
- Isolation/enclosure
- Machine guards
- Ventilation
- Mechanical Aids
 Administrative Controls:
- Job rotation
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- Limiting Exposure
- Permit systems
- Safe operating procedures
- Training
 Personal Protective Equipment: (PPE)
through the issue of appropriate equipment.

Elimination is the first choice in controlling hazards. Where elimination of the hazard is not
practicable then isolation and engineering controls should be next considered.
Administrative controls and protective clothing and equipment shall be provided interim
solutions in a planned program to eliminate or reduce a particular risk, or they will be
useful in addition to other control methods.
Review of the control measures must be undertaken by the Safety Committee to ensure
that control measures are adequate. The risk control measures proposed for each process
is recorded in Hazard Risk Register by the Safety Committee. This shall be periodically
(every six month) reviewed to ensure that the risk control measures are put in place.

5.3 Evaluation
All control measures implemented including temporary solutions should be assessed to
evaluate their effectiveness through internal audit and management programs. Residual
Risk Assessment shall be conducted based on the severity of the hazard and adequate
controls will be established wherever applicable.

5.4 Consultation
If practical, there must be consultation with the relevant health and safety
representative(s) when identifying, assessing and controlling risks. Consulting directly with
employees and drawing on their experience and knowledge is more effective in reducing
risk.

5.5 Objectives, Management Program and Operation Control

1. HSE Team maintains the Hazard Identification and Risk Assessment Register and Risk
Control. The same shall be available to all through controlled copies.
2. The significant risk is reviewed once in every six (6) month or whenever there is a
technological change / based on the result of management review meeting / based on
the result of internal audit.

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3. All significant Risk shall be considered for establishing HSE Management Program/
objectives / for operation control.
4. Operational controls are established for monitoring those significant risks which are not
considered for setting up the objectives and targets as per the Procedure for Monitoring
and Measurement.
5.Operation control reflects the mitigation plan in case of emergency situation.
6. HSE Team shall review the significant risk (with rating greater than 14) to establish the
objectives and the targets.
7. Wherever the hazards are leading to a business concern, the management will take it as
an objective as a policy decision along with the other set of objectives appropriately.
8. The HSE objectives and targets shall be decided based on:
- HSE policy,
- Hazard Identification and Risk Assessment,
- Legal & other requirements,
- Technological options,
- Financial, operational & business requirements,
- Views of interested parties, as suggested by various departments, who
communicate with internal and external interested parties.

9. A detailed HSE Management Program shall be developed by Safety Committee in

consultation with the Management.
10. The program shall detail the responsibility, time-frame and the action plan by which the
HSE objectives shall be achieved. The management program shall be approved by MD
and is communicated to concerned persons. The status of the HSE management
program and the objectives shall be reviewed through management review meeting.
11. The Health, Safety and Environment policy and objectives shall be reviewed and revised
based on the progress, changing circumstances and as a commitment for continuous
improvement. Performances measures are selected / developed for the objectives and
targets wherever possible.