Quality Control reCords

Retention Time and Storage

Records are essential for providing evidence of conformity to requirements and of the
effective operation of the Quality Control Plan and shall be established and maintained to
provide evidence of conformity to requirements. Records shall remain legible, readily
identifiable and retrievable. The Document Control Plan shall establish a document control
procedures for quality records and define measures for maintenance, document numbering
and referencing identification, storage and retrieval system, document protection, retention
time and disposition of records. Quality Records shall be kept for a minimum period (as per
the Specification) from date of final handover of the project. Hardcopies shall be stored in a
weatherproof room or container on labelled racks, fire protected and environmentally
controlled if necessary. The contents shall be indexed. Soft copies will be stored will be
stored, if required, on back-up cd’s on site office. The condition of files will be monitored
continuously by the store keeper.

Project Quality Records shall include the following:

 Inspection Records

 Test Records

 Non-conformance Report

 Calibration Certificates

 Standards / Specification used on site

 QAQC Memorandum related to quality inclusive of status

 Training Records and Workshops

 QA/QC Quality Meeting

 Pre-Installation/Kick-Off Meeting

 Material certificate of conformity

 Material qualification records

 Material delivery records and minutes of meeting records

 Testing and Commissioning Records

 Personnel Qualification Records

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  Final Inspection Certificates

 Handover Documentation

 FAT certificate

 SAT certificate

 Supplier Test certificate

 Commissioning certificate

Responsibilities

The AL-RAKHEES Quality Assurance Manager and Work Group Document Control
Manager are responsible for maintaining appropriate quality records demonstrating
conformance to the requirements and the effective operation of the Quality Control Plan.