<<ENTITY NAME>> <<ENTITY LOGO>>

OCCUPATIONAL SAFETY AND HEALTH

MANAGEMENT SYSTEM
OSH Risk Management Procedure
Document No. XXX

Name / Designation Signature

Prepared

Approved

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Number>>
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REVISION HISTORY

Rev. No. Issue Date Revised Section Revision Description

0 <<Date>> New Document N/A

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Contents
1. PURPOSE ..........................................................................................................................................4
2. SCOPE...............................................................................................................................................4
3. DEFINITIONS ....................................................................................................................................5
4. ROLES & RESPONSIBILITIES .............................................................................................................9
5. OSH RISK ASSESSMENT & MANAGEMENT ...................................................................................10
5.1 The Five Steps of Risk Management ......................................................................................11
5.2 Management of Change Process: ..........................................................................................14
6. APPLICABLE DOCUMENTS .............................................................................................................15
7. REFERENCES...................................................................................................................................15

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1. PURPOSE
The purpose of this OSH Risk Management Procedure is to define the process to identify,
assess and control OSH hazards and risks.

2. SCOPE
This procedure is developed in accordance with the requirements of OSHAD-SF Element
2 – Risk Management and OSHAD-SF Technical Guideline – Process of Risk Management.

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3. DEFINITIONS
Adverse Causing harm. An abnormal, undesirable or harmful change.
As Low As Reasonably Practicable (ALARP)
Means to reduce a risk level to a level which is as low as
reasonably practicable and involves balancing reduction in risk
against the time, trouble, difficulty and cost of achieving it.
This level represents the point, objectively assessed, at which
the time, trouble, difficulty and cost of further reduction
measures becomes unreasonably disproportionate to the
additional risk reduction obtained.
COMAH Control of Major Accident Hazards
Consequence The outcome of an incident. A single incident can generate
multiple consequences, and the initial consequence of an
incident can escalate.
Control Measure Actions and activities taken to prevent or eliminate a hazard
and / or risk or reduce it to an as low as reasonably practicable
level.
Control Plan Consists of all steps necessary to protect employees from
exposure to a substance or system, and the processes required
to monitor employee exposure and their health hazards such
as chemicals, materials or substance, or other types such as
noise and vibration.
Danger The risk of injury, harm, damage, or loss.
Elimination Process of removing the hazard. (Example: eliminating a
requirement to carry out the task, or the use of a piece of
equipment or chemical.)
Emergency A sudden, urgent, usually unexpected occurrence of occasion
requiring immediate action.
Engineering Controls The control of exposure to a hazardous agent by the design of
plant and equipment, e.g. containment, exhaust ventilation,
mechanical aids
Hazard Any substance, physical effect, or condition with potential to
harm people or property.
Hazard Analysis The systematic process of developing an understanding of
hazards. The process consists of hazard identification,
assessment and risk determination.
Hazard Awareness A state where a person is alert to what they are doing and to
what is going on around them. It involves the ability to

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recognize the potential for actions or conditions that might

result in harm to people and / or damage to property.
Hazard Identification The process of recognizing that a hazard exists and defining its
characteristics
Health Hazard An agent with potential to cause harm to health. These agents
may be biological, chemical, physical, ergonomic, or
psychological in nature. “Health Hazards” are also known as
“agents hazardous to health” and “hazardous agents”. These
terms are interchangeable.
Health Risk The combination of likelihood that harm to health may occur
(which is related to probability of exposure) multiplied by the
severity of health effects.
Hierarchy of OSH Control Measures
The means of controlling exposure to OSH hazards, listed in
preferential order as follows:
• Elimination
• Substitution (alternatives)
• Engineering / Isolation (plant and equipment)
• Administration (procedural)
• Personal Protective Equipment
Job Hazard Analysis / Safety Hazard Analysis
A job / safety hazard analysis (JHA / JSA) is a procedure which
helps integrate accepted safety and health principles and
practices into a particular task or job operation. In a JHS / JSA,
each basic step of the job is to identify potential hazards and
to recommend the safest way to do the job.
The terms “job” and “task” are commonly used
interchangeably to mean a specific work assignment.
The four common stages in conducting a JHA/ JSA are:
• Selecting the job to be analyzed
• Breaking the job down into a sequence of steps
• Identifying potential hazards
• Determining preventive measures to overcome these
hazards
Likelihood The chance that an event may happen. This can be assessed by
looking at various information including: previous events,

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frequency of interaction with the hazard, industry statistics

etc.
Likelihood can be measured objectively or subjectively and can
be expressed quantitatively or qualitatively.
Personal Protective Equipment
Any device, appliance or equipment (including clothing or
sunscreen affording protection against the weather) designed
to be worn or held by an individual for protection against one
or more health and safety hazards, or minimize their exposure
to workplace risks. It includes, but is not limited to, items such
as facemasks and respirators, eye protection, high visibility
clothing, coveralls, goggles, helmets, safety harnesses, gloves
and footwear.
Reasonably Practicable Means that which is, or was at a particular time, reasonably
able to be done in relation to ensuring safety and health taking
account and weighing up all relevant matters including:
• The likelihood of the hazard or risk occurring
• The degree of harm that might result from the hazard
or the risk
• The knowledge about the hazard or risk, and ways of
eliminating or minimizing the risk
• The availability and suitability of ways to eliminate or
minimize the risk
• After assessing the extent of the risk and the available
ways of eliminating or minimizing the risk, the cost
associated with eliminating or minimizing the risk,
including whether the cost is grossly disproportionate
to the risk.
Residual Risk Remaining potential for harm to persons or property following
all reasonable efforts to reduce identified and predictable
hazards
Risk Risk is the product of the measure of the likelihood of
occurrence of an undesired event and the potential adverse
consequences which this event may have upon people – injury
or harm to physical or psychological health.
• Risk = Likelihood x Consequences
Risk Assessment The process of determination of risk, usually in a quantitative
or semi-quantitative manner. It is an evaluation of the
likelihood or undesired events and the likelihood of harm or
damage being caused together with the value judgments
made concerning the significance of the results. A process of
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examination, ranking and prioritization of potential hazards

and exposures in the work environment, to guide the
implementation of suitable risk control measures.
Risk Management the process of implementing decisions about accepting or
altering risks.
Risk Matrix The matrix portraying risk as the product of probability and
consequence, used as the basis for quantitative risk
determination.
Consideration for the assessment of probability are shown on
the horizontal axis. Considerations for the assessment of
consequences are shown on the vertical axis. Plotting the
intersection of the two considerations on the matrix provides
an estimate of the risk.
Safety Case Is a detailed document that outlines the types of safety studies
undertaken, the results of those studies and the safety
management arrangements to address the findings of those
studies – it is a clear, comprehensive and defensible argument
that a system is acceptably safe to operate in a particular
context.
Shall Used to qualify a requirement / action which is mandatory.
Substitution Process of replacing a material, plant or work practice with a
less hazardous one. (Example: replacing a hazardous chemical
with a less hazardous one.)

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4. ROLES & RESPONSIBILITIES

<<Senior Manager>>
The <<Senior Manager>> shall have ultimate responsibility for the implementation of
the OSH Risk Management Procedure.
The <<Senior Manager>> shall have specific responsibility for the following:
Providing adequate and competent resources for risk management.
Authorizing work or projects only when the risk has been reduced to ALARP level.
Ensuring that risk assessments are suitably recorded, reviewed and maintained.
Approving OSH risk assessments, the OSH risk register and defined control measures.
<<OSH Manager>>
The <<OSH Manager>> shall be responsible for the implementation of the OSH Risk
Management Procedure.
The <<OSH Manager>> shall have specific responsibility for the following:
Defining risk management methodologies and competencies.
The identification, assessment and control of OSH hazards and risks across <<Entity
Name>>’s operational activities.
Determining the necessary control measures to reduce identified risks to ALARP levels.
Identifying and providing appropriate information, instruction and training to ensure
competence of employees with regard to the risk to their occupational safety and
health.
Compile, maintain and regularly and periodically review and update the risk assessment
and OSH risk register.
Develop, maintain, implement and review all risk management programs
Communicate the outcomes of the OSH risk assessment and OSH risk register to affected
employees.
Monitor the implementation and effectiveness of identified control measures.
<<Employees>>
All employees shall be responsible for complying with the requirements of the OSH risk
assessment and OSH risk register
Employees shall report new or previously unidentified hazards and risks to the <<OSH
Manager>>.
Employees shall report and feedback on the effectiveness of defined control measures
as appropriate.

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5. OSH RISK ASSESSMENT & MANAGEMENT

<<Entity Name>> shall ensure that the following requirements are implemented
regarding OSH risk assessment and management.
Ensuring that risk management is an integral part of management and embedded in
<<Entity Name>>’s culture and practices.
<<Entity Name>> shall ensure that risk management is based on consultation with
employees, contractors and other relevant stakeholders.
The OSH risk assessment shall be conducted by appropriately competent employees.
Ensuring that risk management is applicable to all operational activities and all aspects
of <<Entity Name>>’s operations. This will include risk assessment and management for:
• Routine and non-routine activities of all persons having access to the workplace.
• Supply chain and contractor undertakings.
• Human behavior, including people with special needs and young persons.
• Hazards outside the workplace capable of adversely affecting the work
environment and / or the safety and health of employees.
• Hazards presented by inclement weather and / or emergency situations.
• Potential risk to persons not in the entity’s employment.
• Plant, machinery, equipment, substances and materials at the workplace.
• The design of work areas, processes, work organization and operating
procedures.
OSH risk assessment and management is a continual process, OSH risk assessments and
management actions will be subject to regular review.
OSH risk assessment and management shall be undertaken in the following instances:
• Prior to the commencement of new operational activities.
• When planning or making a change to a work procedure, activity and / or
practice.
• When introducing new plant, equipment, materials or substances into the
workplace.
• After an OSH incident (including near misses).
• Introduction of new workers.
• Prior to the commencement of any operational activity which is known to have a
high level of risk associated with it (e.g. working in confined spaces).
• When legal requirements change
The results of OSH risk assessment and management activities shall be documented,
recorded and communicated.
The Occupational Hierarchy of Control shall be used when determining control
measures.
The OSH risk assessment and management process will incorporate the recognized steps
of risk management defined and described below.

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5.1 The Five Steps of Risk Management

1. Identify all OSH hazards in the workplace
The <<OSH Manager>> shall lead this process in consultation with all employees. A
comprehensive list of all OSH hazards will be generated. Appropriate and recognized
methods and techniques of hazard identification shall be employed.
2. Assess the risks of these hazards
The <<OSH Manager>> shall lead this process in consultation with all employees. Each
reasonably foreseeable risk associated with each identified hazard shall be identified.
Each risk shall then be assessed with respect to the likelihood of occurrence and the
potential consequence of the occurrence. The assessment will always be pre-cautionary
by nature in that it will consider worst case scenarios and in the event of uncertainty of
levels of likelihood and consequence the more serious level will be assigned. Once the
likelihood and consequence of the risk is defined the Risk Level can be defined. This will
be the product of risk likelihood and risk consequence:
Risk Level = Likelihood of Risk (1-5) x Consequence of Risk (1-5)
The assessment of risk likelihood, severity and risk level will be based on the OSHAD-SF
definitions provided in Tables 1, 2 and 3 below.
The results of the OSH risk assessment shall be recorded in the OSH Risk Register. The
OSH risk register shall include the following information:
• Activity / Area / Source – this is the identifier of where hazards arise
• Hazard
• Risk
• Risk Likelihood (1-5)
• Risk Consequence (1-5)
• Risk Level (1-25)
• Control Measures
• Residual Risk Likelihood
• Residual Risk Consequence
• Residual Risk Level
The OSH risk register is a live document and shall be subject to regular, routine and
periodic review.

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Table 1: Consequence of Risk

Level of Risk Human Health and Production Loss Total Cost of Impacts
Consequence Safety or Incident Event

Minor injuries, which may Incident event without Financial loss

require self-administered causing production loss. (compensation, fines, cost
Insignificant (1) first aid. Injured to repair, plant damage)
personnel can continue to of less than AED5,000.
perform normal duties.

Injuries requiring on-site Production loss or delay Financial loss

treatment by medical up to one week. (compensation, fines, cost
practitioner. to repair, plant damage)
Minor (2) of AED5,000 - AED50,000.
Personnel unable to
continue to perform
duties.

Serious injuries requiring Production loss or delay Financial loss

off-site treatment by of one week to one (compensation, fines, cost
medical practitioner or month. to repair, plant damage)
Moderate (3) immediate evacuation to of AED50,000 -
hospital. Potential long- AED500,000
term or permanently
disabling effects.

Single fatality. Production loss or delay Financial loss

for over one month. (compensation, fines, cost
Major (4)
to repair, plant damage)
of AED500,000 - AED10M.

Multiple fatalities Loss of license to operate Severe financial penalties

or ability to produce or legal liabilities.
indefinitely.
Catastrophic (5) Financial loss
(compensation, fines, cost
to repair, plant damage)
of greater than AED10M.

Table 2: Likelihood of Risk

Probability Definition

Rare (1) Never occurred

Possible (2) Has occurred

Likely (3) Has occurred more than once

Often (4) Occurs several times a year

Frequent (5) Occurs frequently

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Table 3: The Risk Assessment Matrix

Consequence

Likelihood Insignificant (1) Minor (2) Moderate (3) Major (4) Catastrophic (5)

Rare (1) 1 2 3 4 5

Possible (2) 2 4 6 8 10

Likely (3) 3 6 9 12 15

Often (4) 4 8 12 16 20

Frequent (5) 5 10 15 20 25

1-3 Low Risk No immediate action required, unless escalation of risk is possible

Activity or industry can operate subject to management and /or

4-6 Moderate Risk
modification.

Activity or industry should be modified to include remedial planning and

8-12 High Risk
action and be subject to detailed OSH assessment.

15-25 Extreme Risk Activity or industry should not proceed in current form.

3. Formulate control measures to reduce the risk to an acceptable and as low as

reasonably practicable (ALARP) level
The <<OSH Manager>> shall identify the control measures to eliminate, where possible,
or mitigate the likelihood and / or consequence of the identified hazard and risk.
Hazards and risks shall be controlled in a systematic manner with the requirement to
eliminate the hazard or risk wherever practicable. The OSH Control Hierarchy (below)
shall always be considered when defining control measures.

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Occupational Safety and Health Control Hierarchy

Control Measure Definition

1. Elimination Eliminate the risk by removing the hazard.

Substitute less hazardous materials, equipment, processes or

2. Substitution
substances.

Make structural changes to the work environment, work systems,

3. Engineering Controls tools or equipment. Use mechanical handling devices. Enclose or
/ Isolation isolate the hazard through the use of guards or remote handling
techniques. Provide local exhaust ventilation.

Appropriate administrative procedures such as policies, guidelines,

standard operating procedures (SOPs), registers, work permits, safety
4. Administrative
signage, job rotation, job timing, routine maintenance and
Controls
housekeeping. Provide training on the hazards and correct work
procedures.

Provide correctly fitting and properly maintained personal protective

5. Personal Protective
equipment (PPE), and / or protective clothing and the training in it’s
Equipment (PPE)
use.
4. Review the program on a regular basis.
The <<OSH Manager>> shall review the OSH risk assessment and OSH risk register for
<<Entity Name>>’s operational activities on a regular basis. A full review shall be
undertaken at least on an annual basis.
5. Incorporate a management of change process within <<Entity Name>>
The <<OSH Manager>> shall ensure that a management of change process is
incorporated into OSH risk management. The management of change process, defined
below, shall ensure that all changes are subject to the OSH risk assessment process.

5.2 Management of Change Process:

The <<OSH Manager>> shall ensure that the management of change process is
implemented for any changes undertaken to <<Entity Name>>’s operational activities.
The management of change process shall:
1. Consider change management requirements when developing all OSHMS
procedures, processes and programs.
2. Ensure that changes in organizational structure, personnel, plant, machinery,
equipment, materials, documentation, processes or procedures do not result in
the inadvertent introduction of hazards and increased risk.
3. Analyze changes in operational procedures or processes to identify any required
changes in training, documentation or equipment.
4. Analyze changes in location, equipment or operating conditions for any potential
hazards.
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5. Ensure that information on changes are documented, and OSH risks are assessed
prior to implementing planned changes.
6. Ensure that all personnel are made aware of and understand any changes in
requirements and applicable control measures.

6. APPLICABLE DOCUMENTS
OSH Risk Register (<<Doc Ref>>)

7. REFERENCES
The following references documents of relevance and / or applicability to this
procedure:
• OSHAD-SF- Element 02 - Risk Management
• OSHAD-SF- Technical Guidelines - Process of Risk Management

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