Cora Mae Carillo BSHRM-1

INFORMATION TECHNOLOGY

FINALS

UNIT V

Lesson 20; System Analysis and Design

Check your progress

A.What are all the steps involve in system development life cycle?

Preliminary investigation

Requirments Analysis

System design

System acquisition

System implementation

B.What is meant by system in system Analysis?

-A system is a group of inter-related parts of components working together towards a common goal
by accepting inputs and producing outputs in organize transformation process.

20.5 Points for Discussion

*What do you mean by a system?

-System development involved connecting information system it and maintaining to the users
satisfaction.

*What are the difference resurces available for the system

-The information sub-system deals with the flow of information between parts of the system and
between the system and its environment.

-The control sub-system experts control on the system .

-The logistic sub-system provides the functional output from the system .

*Explain in detail about system development life cycle

-The system development life cycle model has a well defined process.It involved a few phases.The
development follows the phase fairly exactly .The process theoretically never ends as the cycle gets
repeated,that is on completion of one cycle the next cycle starts with preliminary investigation.

Lesson-21; Introduction to Information system

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A.Define MIS.

-Management information system is a general term for the computer system in an enterprise that
provide information about its business operations.Its also used to refers to the people who manage
these systems.Typically in a large organization MIS refers to a entirely coordinate system of computer
expertise and management.

B.Explain any four factors that influence the value of information in a organization

*Completeness

-the state or condition of having all the necessary or appropriate parts.

*Relevance

-the quality or state of being closely connected or appropriate

*Acuracy

-the quality or state of being correct or precise

*Consistancy

-confirmy in the application of something typically that which is necessary for the sake of
logic,accuracy, or fairness.

21.5 Points for discussion

*What do you mean by information?List out the factors influencing the value of information

-Information is needed in virtually every field,thought and action.But besides being essentials to
individuals who use it do achieve personal ends;information is also needed by managers in
organizations.

*Timeless *Better Liquidity *Reduction in maintenance

*Accuracy *Better work allocation *Completeness

*Reduction in inventory levels *Increase in sales * Accurate reports.

*What short notes on information processing cycle

-The computer based information system is required to have effective control of operations,planning to
enhance costumer relationship,maintenance of equipment of equipment etc.

*What are steps involved in information processing cycle

*Acquisition *Retrieval

*Input *Output

*Validation *Communication

*Processing(manipulation) *Communication
*Storage *Disposal/achiving

*What are the needs for computer based information system

*Information helps line managers in talking effective control of operations

*Information makes the planning more realistic

*Information enhance costumer relationship,maintenance of equipment etc.

*Information helps in decision making process

*Information helps in implementing business re-engineering

*improve efficiency

*Computer operations meed information to processthe data correctly and produce the desirable
output.

*Individuals need information for managing and operating the organization

*Organization needs information to improve the performance and growth.

*Banker needs information to provide loans or granting credit.

*Inventors needs information to know the financial status and the future prospects of the business
units

*Government agencies need information system for calculating taxation and taking regulatory
measures.

*What are the different steps involved in designing a MIS explain

*Defining the problem or decision area

*Setting of system objective

*Establishing system contrains(both internal external)

*Determining information needs

*Determining information source

*Finding out alternative solutions

*Evaluating alternative solution

*Selecting the best alternative

*Preparing decision report

*Implementing and monitoring and selected alternative

*Documentation.
Explain the various benefits of using MIS

-Information is needed in vistually everyfield,thought and action.

Timeless

-Managers make decisions more quickly and take less time to solve the problems and give satisfactory
solutions to the management.

*Accuracy

-Normally the organizations are in position to provide variety of regular reports.

*Reduction in inventory levels

-With affective MIS the inventory can be levels maintained at an optimum level whitch results into
cost reduction.

*Better liquidity

-MIS provides for better liquidity by justifying account,receivable cash flow or living systems

*Better work allocation

-MIS ensures the better allocation of work by evaluating the benefits of

personnel,allocation,maintenance control and production scheduling system.

*Increase in sales

-Thought effective MIS one can asses the profitability of distribution,marketing,finished

goods,inventing control,costoms order systems.

*Reduction in maintenance costs

-MIS can be used as a measure for evaluating maintenance,control system and spare parts inventory
systems.

*Completeness

-The system manager understand the management technique and the procedures,so they are able to
produce the complete reports of a systems.

*Accurate reports

-The MIS has the ability to provide the complete the concise reports.

Lesson 22-Office automation systems are transaction processing systems

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What is office Automation?Discribe some of the areas of office automation

*Office automation systems include the application of computer based office oriented technologies such
as word processing,desktop publishing,electronic mail,teletext and teleconferencing.
 *Word processing *Voice mail

*Desktop publishing *Teleconferencing

*Word processing *Electronic fund transfer

*Electronic mail *Image storage and retrieval systems

*Facsimile (FAX) *Multimedia systems

Check your progress;

Bring out the system involved in transaction processing cycle?

*Data entry

*Input data validation

*Transaction processing and validation of results

*File and dotabase maintenance

*Document and report generation

*Inquiry processing.