MODULE 3: TECHNICAL REPORTS

IO-ENG
Technical Writing and
Speech Communication
NAME
Section
 MODULE 3: TECHNICAL
REPORTS
STUDY

Activity 1.1: Decide and Arrange

 
Scan the given icons below. Each icon designates/symbolizes a common type of
writing you encounter usually. Arrange the icons according to how it correctly guesses
what kind of writing you are most and least comfortable with and draw it in the
designated “blackboard” below. After which, answer the question: What comes to your
mind when you hear the word “business communication”?

Letters sent Application Friendly

through e-mail Resume
letter letters

BLACKBOARD

Business communication is the process of exchanging ideas and opinions to people who are within
and outside of the organization that is regulated by a certain rules and norms. As far as I know,
before business communication was just limited to written work, telephone calls and etc, but now
with the innovation of technology, cellphones, video conference, emails are invented to support
business communication and to have easy access between other people.
 MODULE 3: TECHNICAL
REPORTS
RESEARCH

Activity 1.2: Forms of Indention

Research on the Forms of Indention for letters

BLOCK LETTER STYLE

It is the simplest of all letter styles. All the parts of the letter are flush with the left margin.
The paragraphs in the body are single spaced except for a double space between paragraphs.

MODIFIED BLOCK STYLE

Modified block style is almost the same with the block style however the date begins in the center of
page, closing begins in center of page and signature block begins in center of page.

SIMPLIFIED LETTER STYLE

Simplified letter style is the same as the standard block style except from the salutation is
omitted, the closing is omitted (2 blank lines after the last paragraph and before signature line) and
the subject line is added (2 blank lines before and after subject).

SEMI BLOCK STYLE

All elements are left-aligned, except for the beginning of each paragraph, which is indented
five spaces. Paragraphs are separated by a double line space.

CLOSING PRAYER
 MODULE 3: TECHNICAL
REPORTS

RESEARCH

Activity 1.3: Name the Types

Research on one type of business letter. Give its characteristics and parts.
 HEADING

DATE LINE

INSIDE ADRESS

SUBJECT LINE

SALUTATION

BODY

COMPLIMENTARY CLOSE

Lany Williams
SIGNATURE
1. HEADING – the heading of a letter may be either the company’s letterhead or
the full return address.

2. DATE LINE - typed two or four spaces below the letterhead (September 11,
2020)

3. INSIDE ADDRESS – the address of the recipient is always placed against the
left margin, two lines before the date line.

4. SUBJECT LINE – It states the purpose or topic of the letter in a short sentences.

5. SALUTATION – It begins with a courtesy title, the reader’s last name and a
colon.

6. BODY – It begins two spaces below the salutation, this part is where the sender
may convey all the messages they want to your reader to understand.

7. COMPLIMENTARY CLOSE – A close, two lines below the last line of the
message is equivalent of a formal goodbye. (Sincerely, Respectfully, Sincerely
yours)

8. SIGNATURE – Allow four spaces between the complimentary close and your
typed name and title so that the signature will not look squeezed in.

PERCENTAGE
CRITERIA DESCRIPTION
ALLOTMENT
 Development and
accuracy of idea/topic
 Critical and original
CONTENT thought 50%
 Use of examples
 Practiced coherence

 With introductory, body,

and concluding paragraph
STRUCTURE  Smooth and logical 40%
transitions

GRAMMAR AND  No or minimal errors in

MODULE 3: TECHNICAL
spelling and grammar 10%
SPELLING
 APPENDIX 1: TECHNICAL
REPORTS

PRE-TEST

A. MULTIPLE CHOICE
Directions: Read the items carefully and choose the letter that corresponds to
what is being asked/referred to in each question/statement.

1. What part of a business letter contains the address of the person who
wrote the letter and the date.
a. letterhead c. heading
b. inside address d. none of the above

2. This is typed after two spaces from the inside address and flushed to
the left.
a. closing c. signature
b. salutation d. none of the above

3. The punctuation mark after the greetings.

a. colon c. semi-colon
b. comma d. exclamation mark

4. The main function of this part of a business letter is to give the address
of the writer for immediate identification.
a. heading c. complimentary greetings
b. letterhead d. none of the above

5. This is the “meat” of the letter or contains the message.

a. body c. inside address
b. salutation d. letterhead

APPENDIX 1: TECHNICAL
 REPORTS

PRE-TEST

A. MULTIPLE CHOICE

1. B
2. B
3. B
4. A
5. A