OMNI ORIENT MANAGEMENT CORP.

To : Yuri Deogenes N. Gresola – PROPERTY MANAGER - OOMC

From : Rejel B. Alonzo – Property Engineer - FSR
Cc : Rommel M. Quiza – General Manager - OOMC
Abigail R. Calupas – Administrative Officer - OOMC
Socorro R. Ong – HR Head – FLI
Subject : Turn-over of Job Responsibilities, Asset and Accountabilities
Date : May 17, 2016

This is to turn over all my job responsibilities, asset and accountabilities to the incoming Property
Manager of Four Season Riviera Condominium Association Inc. Listed below:

I. Files and Documents

A. Property Profile
1. Hard Copy (Location: File Cabinet); Soft Copy (Location: Desktop)
B. Building Business Permits, BIR Registration
1. Mayors Permit & Business Permit (Location of Hard Copy: Filing Cabinet)
a. Includes all Necessary Documents for Business Permit Application
- Revised Copy of Master Deed with Declaration of Restrictions
- Barangay Clearance
- FSR Table of Common Areas
- Zoning Permit
- SEC
- Cedula
- OR Zoning Clearance
- SOA for Business Taxes and Fees

2. BIR Certificate of Registration

a. Certificate of Registration
b. BIR FORM 1903
c. BIR FORM 0605
d. BIR TAX Payment Deposit Slip
e. BIR Transfer Commitment Form

3. Four Season Rivera Condominium Association Documents

a. By Laws
b. Secretary’s Certificate
c. MetroBank Passbook and Check Book c/o to AA (Ms. Lerijen Vengua)

C. Building Permits Turn-over to Admin Office (Location: Green Folder)

Building Permits & Equipment Date Issued Date Expire

1. ECC (Environmental Compliance
December 9, 2010
Certificate)
2. Occupancy Permit (FSR Tower 1) June 30, 2015 June 30, 2016
3. Electrical Permit March 21, 2016
4. Sanitary/Plumbing Permit November 25, 2010
5. Building Permit November 25, 2010
6. Fire Safety and Inspection Certificate December 3, 2014 Waiting For BFP
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Inspection
7. Building Insurance (Charter Ping An) January 27, 2016 January 27, 2017
8. Mechanical Certificate (GENSET) July 30, 2015 July 30, 2016
9. Passenger Elevator 1 Permit August 11, 2015 August 11, 2016
10. Passenger Elevator 2 Permit August 11, 2015 August 11, 2016
11. Service Elevator Permit August 11, 2015 August 11, 2016

D. Management Monthly Reports, FSR Pending Issues and Concerns Report, Monthly Board
Meeting Reports (Location: Desktop)

E. FILES AND DOCUMENTS ON DESKTOP (Location: Desktop “PE-FSR”)

1. Admin Office Plan
2. Admin Staff and I.D. Formats
3. Certificate of Residency
4. FSR Contingency Plans
5. Earthquake Drill Photos 2015
6. Equipment Monitoring
a. Equipment Monitoring Checklist (Daily and Monthly c/o to In-house Maintenance)
b. Elevator Operations Monitoring (Daily)
c. Equipment Schedule Operations
d. Equipment Annual Preventive Maintenance Program
7. FSR Christmas Party & Outing Expenses
8. FSR Housekeeping
a. House Keeping Schedule
b. Memo for House Keeping Supplies
c. House Keeping C.R. Monitoring Checklist
9. FSR House Rules and Amenity Guidelines
a. FSR House Rules (For Printing and Finalization)
b. Amenity Guidelines (For follow-up of Signages c/o SingFX)
c. Charge Slip for Swimming Pool
d. Multi-Purpose Hall Proposed Rate
e. Multi-Purpose Hall Reservation Form
10. FSR LOGO
11. FSR Organizational Chart
a. Fire Brigade Organization
12. FSR Permits, Licenses, Certificates
a. Elevators Permit To Operate
b. FSR Business Permit Requirements & Documents
c. GENSET & Mechanical Certificate
13. FSR Proposed and Approved Budget for Year 2016
14. FSR Security Schedule
15. FSR Service Contract Agreement
a. Security Service Contract (For signature of BOD)
b. Janitorial Service Contract (For Signature of BOD)
c. Utility Maintenance (For Signature of BOD)
16. FSR Tower 1 Turn Over Files
a. FSR Tower 1 Turn Over Status (Equipment and Common Area)
Status (As of May Contractor
Equipment / Area Remarks
2016)
1. Passenger Elevator Not yet Accepted by Schindler
Operational
1 Admin
2. Passenger Elevator For Replacement of Not yet Accepted by Schindler

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2 Hosting Motor Admin
Operational with Schindler
Not yet Accepted by
3. Service Elevator occasional
Admin
breakdown
Accepted by Admin & Applied
FLI ; Warranty: June System
4. GENSET & ATS Operational
23, 2015 – June 23,
2017
5. Fire Pumps & ICC
Operational
Jockey Pumps
6. Sprinkler Alarm ICC
Control Panel Operational
(SACP)
Accepted by Admin & ICC
FLI ; Warranty: March
7. Transfer Pumps Operational
10, 2016 – March 10,
2017
Accepted by Admin & ICC
FLI ; Warranty: March
8. Booster Pumps Operational
10, 2016 – March 10,
2017
9. Tank Type Water Not yet accepted by Salemaire
Operational
Heater Admin
Accepted by Admin & Valliant /
10. FDAS (Fire
FLI ; Warranty: S&H
Detection & Alarm Operational
August 11, 2015 –
System)
August 11, 2016
Not yet accepted by Stelsen
11. CCTV System Operational
Admin
Accepted by Admin & S&H
FLI ; Warranty:
12. Paging System Operational
August 11, 2015 –
August 11, 2016
Operational / For Stelsen
13. Audio / Video Programming of Not yet accepted by
Phone other Units (905 Admin
done)
14. Pressurization Fans Not yet accepted by Salemaire
Operational
1&2 Admin
Not yet accepted by Salemaire
15. Fresh Air Blower Operational
Admin
Not yet accepted by Salemaire
16. Exhaust Fan Operational
Admin
17. Air-conditioning Not yet accepted by Salemaire
operational
System Admin
Not yet accepted by JL Chan
18. Lobby Area Well Maintained
Admin
19. Parking Well Maintained Accepted by Admin & GFTBI

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FLI ; Warranty:
(Mezzanine to 6th
August 28, 2015 –
Floor)
August 28, 2016
Accepted by Admin & GFTBI
20. Hallways (7 Floor
th
FLI ; Warranty:
Well Maintained
to 35th Floor) August 28, 2015 –
August 28, 2016
Accepted by Admin & GFTBI
21. Fire Exits (Stair FLI ; Warranty:
Well Maintained
1&2 – G-35th Floor) August 28, 2015 –
August 28, 2016

Accepted by Admin & GFTBI

FLI ; Warranty:
22. Water Rooms Well Maintained
August 28, 2015 –
August 28, 2016
Accepted by Admin & R.G.
FLI ; Warranty: Simbulan
23. Game Room Well Maintained
August 28, 2015 –
August 28, 2016
Accepted by Admin & R.G.
FLI ; Warranty: Simbulan
24. Gym Well Maintained
August 28, 2015 –
August 28, 2016
Accepted by Admin & R.G.
FLI ; Warranty: Simbulan
25. Multi-Purpose Hall Well Maintained
August 28, 2015 –
August 28, 2016
Maintained by John Owen
Not yet Turned over to
26. Swimming Pool Contractor In-house
FLI and Admin
Maintenance
Still on-going works Not yet Turned over to Cypres
27. Land Scape
of Cypres FLI and Admin

b. List of Files and Documents Turn-Over to Admin (FLI-PCMD to ADMIN OFFICE)

- Manual Operations of Equipment, Test Results and warranty certificates
 Fire Pump, Jockey Pump, Transfer Pumps, Booster Pump, Elevators, Air-
Conditioning Units, Generator Set & ATS, CCTV System, Audio / Video
Phone, FDAS, Circuit Breakers, Elevators
- Dockets for common Areas (Including as build plans and Keys for Fire Exit, EE
Rooms, Water Rooms and Fire Hose cabinet)
FSR Lobby Area
Mezzanine Level to Roof Deck Area
Amenity Area
- Electrical Functionality Test Results
- Tower 1 As Built Plans (Book Bind 20”x30”)
Architectural Plan
Structural Plan
Electrical Plan
Mechanical Plan
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Plumbing & Sanitary Plan
Fire Protection Plan
Elevator Plan
- Mail Box Keys (266 Mailbox keys)

17. Utility Maintenance Schedule

18. Incident Reports
19. Manual Operations of Equipment
20. OOMC FORMS
21. FSR FORMS
22. Pictures for reports (June 2015 to Present)
23. PR Forms and Attachments
24. Renovation Guidelines & Permits

a. Renovation Monitoring Form

UNIT STATUS
Commercial Unit 1& 2 (Empire travel
Carpentry and finishing works
and tours)
7BD & 7E 3 units combined (on-going)
9E On-going (For finishing)
10F On-going
15E On-going (For finishing Works)
16E On-going
17D Done (For Schedule of Final Inspection)
18F On-going (For Finishing Works)
19GH On-going (carpentry and ceiling works)
20E On-going (carpentry works)
21A On-going (tiling works)
21E Done (For Schedule of Final Inspection)
21BD On-going (Tiling and carpentry works)
On-going (chipping and carpentry
21F
works)
On-going (carpentry works and ceiling
23BD
works)
23E On-going (ceiling works)
23F On-going (cabinet works)
25I On-going (tiling and carpentry works)
26HI On-going (Electrical and carpentry
works)
On-going (tiling and construction of
27D
cabinets)
28D On-going (tiling and painting works)
32D On-going (ceiling and tiling works)
32E On-going (tiling works)

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33B On-going (cabinet works)
35E Ongoing (ceiling and painting works)
16AB For Approval of Plans
30DE For Approval of Plans

b. Renovation Inspection Checklist

c. Renovation Permit to Alter / Renovate
d. Renovation Requirements
e. Renovation Guidelines (Residential)
f. Construction Guidelines (Commercial)
g. Release of Construction Bond
h. Unit Renovations Evaluation
i. Construction Violation Notice
j. Transmittal of renovation refund
k. Check Voucher Transmittal
25. Unit Renovation Plans (Complete sets): Location: File Cabinet (First Layer)
26. Reports and Concerns
a. Circular Memos (From June 2015 to April 2016)
b. Proposed Project to FLI
c. Covering Memo (For Admin Request)
27. Resident Orientation
a. Power Point Presentation and Word File
28. FSR Unit Concern Monitoring Template
29. Utility Consumption
a. Monthly Water and Electric Monitoring (Year 2015 and 2016)
b. Water Monitoring Sheet (FSR UNITS And Common Areas)
c. Water Meter reading Template
F. Inventory Forms
G. FSR As Built Plans (Soft Copy)
a. GENSET (Including manuals of ACB and ATS)
b. Architectural Plan
c. Structural Plan
d. Elevator Plan
e. Electrical Plan
H. Revised FSR FORMS
1. Car Pass Application
2. Move-In Form
3. Authority to Move Out
4. Unit Concern Form
5. Construction Violation Notice
6. Gate Pass
7. Work Permit
8. House helper and drivers I.D.
9. Construction I.D. Format
10. Unit Emergency Provisions Inspection Check list Form
11. Mail Box Key Transmittal
I. FSR Lobby Decors Inventory (with Picture)

II. File Cabinet Files

A. Commercial Renovation Plans
B. Unit Renovation Plans
C. Water Bill for Tower 1(MAYNILAD)
D. MAYNILAD Request Letter
E. MERALCO Bill (Tower 1)
F. P.O. and Delivery Receipt
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G. Punch List (for Tower 1 common Areas)
H. Building Turn-Over Punch list (Tower 1)
I. Elevator Service Reports
J. Pest Control Service Reports
K. Building Contractors Service Reports
L. Stocks/Inventories
M. Transmittal and Receiving Copy
N. Incident Reports / Construction Violation Notice
O. Unit Complaint / Concern
P. FSR Proposed Projects c/o FLI
Q. Air-conditioning System Manuals
R. Mayors Permit, Business Permit and BIR Registration
S. Equipment Check list
T. FSR Tower 2 Building Turn Over Punch list.

III. Pending Issues and Concerns

Projects / Issues / Concerns Status

1. FSR Service Contracts 4 sets each Forwarded to OOMC Head Office for
(Security/Utility/Maintenance/Housekeeping) Signature of BOD. For Follow-up
2. Passenger Elevator 2 For follow to the contractor for the
replacement of ne traction motor.
3. Petition Letter of Unit Owners. Installation of It was endorse to the BOD. For follow-up
balcony wired grills and steel door. to the design of Steel Door c/o to the
Developer. FLI will submit formal letter to
the unit owners as response to the petition
letter.
4. P.R. Meeting Table and Meeting Chairs For follow up the status
5. P.R. Visitors Chair For follow up the status
6. P.R. Office Supplies (thru rushnet) For follow up the status
7. Propose Traffic Alarm system for Parkings For approval of the quotation of the
(Ground Floor to 6th Floor) contractor.
8. Installation of Laundry cages at roof deck The design was endorse to the BOD and
area (50 pcs.) PPD for the approval.
9. Construction of Garbage Room. Approved by the Developer. Waiting for
the schedule of construction c/o to the
Developer.
10. Installation of AVR for the Elevators of FSR Waiting for the quotation of the contractor.

IV. FSR Email Address (thru outlook):

fsr@omniorient.com.ph
Password: Passw0rd

Thank you,

Turn Over By: Turn Over To:

Rejel B. Alonzo Yuri Deogenes N. Gresola

Property Engineer - FSR Property Manager - OOMC
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