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  • The Language of Meeting

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    Ayazhan Ibraeva
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    The document discusses three aspects of calling and conducting meetings: calling a meeting, writing an agenda, and allocating roles. It notes that meetings may be announced via email, bulletin boards, or at the end of other meetings, and that reminders should back up verbal announcements. When writing an agenda, it should indicate the order of items, estimated time for each, and whose turn it is to speak. The person calling the meeting may decide to allocate roles such as taking minutes, doing roll call, or speaking on a subject.

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    the language of meeting

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    The document discusses three aspects of calling and conducting meetings: calling a meeting, writing an agenda, and allocating roles. It notes that meetings may be announced via email, bulletin boards, or at the end of other meetings, and that reminders should back up verbal announcements. When writing an agenda, it should indicate the order of items, estimated time for each, and whose turn it is to speak. The person calling the meeting may decide to allocate roles such as taking minutes, doing roll call, or speaking on a subject.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
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    4 views3 pages

    The Language of Meeting

    Uploaded by

    Ayazhan Ibraeva
    The document discusses three aspects of calling and conducting meetings: calling a meeting, writing an agenda, and allocating roles. It notes that meetings may be announced via email, bulletin boards, or at the end of other meetings, and that reminders should back up verbal announcements. When writing an agenda, it should indicate the order of items, estimated time for each, and whose turn it is to speak. The person calling the meeting may decide to allocate roles such as taking minutes, doing roll call, or speaking on a subject.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
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    of 3

    Calling a Meeting

    There are a number of ways that you may call or be called to a meeting.
    Some meetings are announced by e-mail, and others are posted on bulletin
    boards. If a meeting is announced at the end of another meeting, it is
    important to issue a reminder. A reminder can also come in the form of an
    e-mail or notice. Verbal announcements or reminders should always be
    backed up by documented ones. The date, location, time, length, and
    purpose of the meeting should be included. It is also important to indicate
    exactly who is expected to attend, and who is not. If you are planning on
    allocating someone to take on a certain role, make personal contact with
    that person to inform them of his or her duty.

    Writing an Agenda
    In order to keep the meeting on task and within the set amount of time, it is
    important to have an agenda. The agenda should indicate the order of
    items and an estimated amount of time for each item. If more than one
    person is going to speak during the meeting, the agenda should indicate
    whose turn it is to "have the floor". In some cases, it may be useful to
    forward the agenda to attendees before the meeting. People will be more
    likely to participate in a meeting, by asking questions or offering feedback,
    if they know what is going to be covered.

    Allocating Roles
    The person in charge of calling and holding a meeting may decide to
    allocate certain roles to other staff members. Someone may be called upon
    to take the minutes, someone may be asked to do roll call, and someone
    may be asked to speak on a certain subject. This should be done either in
    person, or in an email.
    Quiz

    1. We ran out of time and were forced to _______ the meeting.

    A. allocate
    B. address
    C. adjourn+

    2. The board members couldn't come to a _______ so they had to hold a


    vote.

    A. grievance
    B. designate
    C. consensus+

    3. Before we _______ I want to remind everyone to sign the attendance form


    on the way out.

    A. wrap up+
    B. strategize
    C. recommend

    4. In his _______ the chairman thanked everyone for doing such a good job.

    A. final agenda
    B. last ballot
    C. closing remarks+

    5. I'll _______ as soon as all of the board members take a seat.

    A. verify
    B. commence+
    C. brainstorm

    6. Since everyone was so _______ we were able to finish the meeting early.

    A. participant
    B. punctual+
    C. confidential

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