Sumber Energi Surya Nusantara (SESNA)

IBIS Environmental
and Social Asia
Consulting Pte Ltd 30 November 2022

Subject: Information Request List

SINGAPORE Below is a list of key environmental and social (E&S) topics to be examined by IBIS
9 Raffles Place #26-01
Consulting for use in the E&S screening. The items below are non-exhaustive but
Republic Plaza
will form the basis of future discussion over a teleconference call(s).
Singapore 048619
Tel: +65 96 653 136 Typical E&S Topics

HONG KONG
19/F, Lee Garden One
1. E&S Risks and Impacts Assessment and Management;
33 Hysan Avenue
2. Labour and Working Conditions;
Causeway Bay
Tel: +852 9097 0312
3. Resource Efficiency and Pollution Prevention;
SOUTH AFRICA
4. Community Health and Safety, and Security;
1st Floor Acacia House
The Avenues 5. Land Acquisition and Involuntary Resettlement;
45 Homestead Road
Rivonia 2191 6. Biodiversity Impacts;
Johannesburg
Tel: +27 10 020 7343 7. Indigenous Peoples; and

KENYA 8. Cultural Heritage.

5th Floor Western
Height
Karuna Road
Westlands
Nairobi 00100
Kenya
Tel: +254 796 088 132

MOROCCO
59, boulevard Zerktouni
6ème étage N°18
Casablanca
Tel: +212 674 992 294

FRANCE
3 Rue de l’Arrivée
75749 Paris
Cedex 15
Tel: +33 652 593 308

www.ibisconsulting.com 1
INFORMATION REQUEST LIST

The following comprises a checklist of relevant environmental, health & safety and social (E&S) documentation to be prepared, as appropriate and available,
for IBIS’ review. Please note that this documentation request list is designed to understand the approach to project development and relevant E&S
documents for the projects.

It would be highly appreciated if the requested documents can be provided as soon as possible.

Document
Applicable?
No. Topic area Item description Provided? Remarks or Comments
(Yes/No)
(Yes/No)

1. General The latest company profile of SESNA including the project Yes Yes “SESNA - Company Profile
companies’ profile Overview.pdf” in Folder Corporate-
E&S

2. ESMS Company manuals for ESMS, including:

 any corporate-level Environmental, Health & Safety (EHS)
and/or Social policies
 Copy of environmental management system or
occupational health and safety certifications if any
 EHS procedures and plans
 EHS review procedures
3. ESMS Organisational chart(s) indicating: Yes Yes “SESNA - Organization Structure.pdf”
 Who is responsible for environmental and health & safety in Folder Corporate-Team
(EHS) and social matters at the corporate level;
 how this relates to operational/project sites, if applicable

Please indicate the names, positions, roles, and responsibilities of

these E&S individuals.

4. ESMS E&S legal register on the company level and project level.
In addition, please provide information on any assurance of
compliance undertaken, e.g. internal or external compliance audits.

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 Document
Applicable?
No. Topic area Item description Provided? Remarks or Comments
(Yes/No)
(Yes/No)

5. ESMS Details on E&S related training plan(s) and records of the E&S
personnel at the Company level and how this is also undertaken at
the Project/site level.

6. Environmental Documents and procedures related to environmental aspects, Yes Yes Document name:
where applicable, on SESNA level and project level, such as:  “BESP UKL-IPL IPP East
 Copy of the Upaya Pengelolaan Lingkungan Hidup dan Sumba.pdf”
Upaya Pemantauan Lingkungan Hidup (UKL-UPL) for the  “INDOSOL UKL-UPL IPP
operational power plants in Sumba and Flores, including the Maumere.pdf”
approval letters  “INDOSOL UKL-UPL IPP
 Copy of the regular reporting of the UKL-UPL Ende.pdf”
implementation submitted to the relevant government In Folder Corporate-E&S
agencies
 Environmental policies/standards/procedures with regards to
environmental matters, e.g. hazardous material handling,
waste management, e-waste management and wastewater
management, etc.
7. Occupational Health Documents and procedures related to occupational health and
and Safety safety (OHS) aspects, where applicable, on SESNA level and
project level, such as:
 Emergency response plan/ procedures, including records of
emergency drills
 OHS committee/ team (Panitia Pembina Keselamatan dan
Kesehatan Kerja – P2K3)
 Meeting records of the OHS team
 OHS performance data
8. Labour and Working Documents and procedures related to human resources (HR) Yes Yes Document name:
Conditions aspects, where applicable, on SESNA level and project level, such  “Peraturan Perusahaan PT
as: SESNA 2022 (Draft).pdf”
 HR procedures/ plans (currently under finalization
 Company Regulation/ Employee Handbook process)
 Samples of employment contracts (confidential information  “SESNA - Peraturan
Perusahaan (Perjalanan

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 Document
Applicable?
No. Topic area Item description Provided? Remarks or Comments
(Yes/No)
(Yes/No)

can be redacted) Dinas).pdf”

 “Draft Contract
Employee.docx”
In Folder Corporate-E&S

9. Contractor Company procedure related to contractor management, such as:

Management  Contractor selection and evaluation procedure
 Contractor monitoring and review procedure
 Samples of contractor and supplier contracts and information
related to contractors’ E&S management practices (e.g.
labour management and environmental management);

This generally includes information on how contractors and

subcontractors are generally managed and whether the contractor
evaluation and selection program is in place.

10. Security Outline of the security arrangements on the operational assets, such
as the number of security personnel, working hours, trainings
provided to security personnel.

11. Land Acquisition Company documents and procedures related to land acquisition and
and Involuntary involuntary resettlement, such as:
Resettlement  Land Acquisition and Resettlement Policy/ Framework
(including how regulatory and corporate requirements are
identified and met);
 Compensation frameworks and implementation;
 Legacy issues;
 Resettlement plan(s); and
 Resettlement monitoring report(s).
12. Land Acquisition Land acquisition details for the existing operational power plants in
and Involuntary Flores and Sumba
Resettlement

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 Document
Applicable?
No. Topic area Item description Provided? Remarks or Comments
(Yes/No)
(Yes/No)

13. Indigenous Peoples Any information relation to Indigenous Peoples at the projects No

14. Cultural Heritage Any information relation to cultural heritage presence in the projects No
area
15. General Details on any notice of violation or complaints received from No
regulatory authorities, if any, in relation to:
 Environment;
 H&S (general, occupational, and community);
 Labour management;
 Land use or land acquisition;
 Indigenous peoples; and
 Other E&S relevant areas.
16. General An overview of key historical E&S related findings, which can be
through E&S assessment reports/audit reports from governmental
agencies or third party organizations for the past three years.

17. General Past or pending complaints/ litigation from NGOs and corresponding No
management and/or responses from the Company.

18. General Any other documents that are considered relevant to E&S No
management

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