Inspector’s Focus Points during Supplier Performance Assessment Visit

Supplier Performance Assessment Purpose:

The purpose of the Supplier Performance Assessment in conjunction with a scheduled ITP Witness/Hold
Point visit is to:
1. Validate the efficiency and effectiveness of the EPC Inspector
2. Validate the Supplier’s compliance to the PO’s requirements

Supplier Performance Assessment Scope:

The following items listed below represent the minimum recommended activities to be considered
during Supplier Performance Assessment visit in conjunction with a scheduled ITP Witness/Hold Point
on each Assignment.
These items are not intended to be the only subject matter to be reported upon. It is the expectation
that each Inspector will perform and report on all pertinent information that could have a potential risk
to the quality and delivery of the product being manufactured.
Any findings that do not comply with the Approved Drawings, Project Specifications, and Purchase
Order Requirements must be reported. Each Inspector will provide recommendations on the
Inspection Report to the need of additional assessments based upon the findings.
For each Supplier Performance Assessment an Inspection Report will be a required document to be
provided from Inspector. If the data contained within the report is questioned it will be the responsibility
of the original author to provide feedback or validate any recommended mitigations.
The Inspection Report must be forwarded for review within two days of the completion of the Supplier
Performance Assessment.
PIM Focus Points
SSHE Overview:
 Follow supplier site requirements during shop tour (PPE, evacuation routes, muster points, etc.)
 Confirm supplier commitment to a safety program and report any areas of concern
Quality Management System:
 Confirm a familiarity with the Project Specifications from the EPC Inspector and Supplier
 Confirm a working knowledge of industry standards and codes
 Validate the EPC Inspector has a full understanding of the scope of work
 Determine the EPC Inspector’s understanding of the supplier QMS
 Confirmation from Supplier for implementation of Project RFT Guidelines
 Quality Assurance provisions implemented for sub-supplier
 Evaluation of EPC Quality representative’s understanding of scope of supply, type of equipment,
supplier manufacturing / fabrication / quality management, industry codes / standards
 Evaluation of EP Quality representative’s technical competence, leadership skills, and ability to
provide accurate reporting
 Detailed review of ITP – establish/confirm EPC Contractor inspection & Company intervention points
Project Management:
 Validate the progress reporting function
 Confirm a risk identification and mitigation matrix is developed
 Experience and Competency of work force
 Provision of resources
Manufacturing Process Assessment
 Manufacturing / Fabrication – receiving of raw materials through shipping final product
 Supplier should provide an overview of the site manufacturing / fabrication process (shop tour). The
objective is to get an understanding of how the supplier manages their critical processes.

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 Document Control:
 Validate the Document Control System

In-Process Inspection Focus Points

SSHE Overview:
 Follow supplier site requirements (PPE, evacuation routes, muster points, etc.)
 Validate the safety culture by the EPC Inspector
 Identify visual signs of the commitment to a safety program and report any areas of concern
Quality Management System:
 Confirm a familiarity with the Project Specifications from the EPC Inspector and Supplier
 Confirm a working knowledge of industry standards and codes
 Validate the EPC Inspector has a full understanding of the scope of work
 Determine the EPC Inspector’s understanding of the Supplier QMS
 Quality Assurance provisions implemented for sub-vendors
Manufacturing Process Assessment:
 Validate latest versions of the drawings are being utilized within the manufacturing process
 Validate material receiving process
 Review of material test certificates (MTC)
 Validate traceability process is being adhered
 View and report accommodations for storage of materials
 Confirm execution of preservation requirements
 Verify use of approved WPS and review of Welder Qualifications
 Welding Consumable storage and distribution
 Validation of dimensional tolerances/ dimensional control process
 Review of Supplier Inspector’s records keeping
 Review and validate test records are in accordance with approved procedures
 Review of NDE reports and personnel qualifications
 Confirm complete execution of the ITP to the level expected
 Verify closure of all deficiencies found from previous assessments, audits, or findings, open and
closed NCRs
 Review manufacturing process
 Verify supplier capability/ capacity/ facilities and maintenance
 Complies with Right First Time (RFT) requirements as per the RFT Guidelines Document
Project Management:
 Validate the progress reporting is in conjunction with the actual progress
 Review status of design deliverables
 Review schedule for potential gaps and adherence to projected delivery
 Risks identification and mitigation
 Experience and Competency
 Provision of resources
Document Control:
 Validate that vendor’s documentation is being collated throughout the manufacturing process
 Validate functional systems such as Inspection Notifications are being implemented in accordance
with the project needs
Procurement Work Processes:
 Customer Requirements/Specification included for procurement of bulks and components
 Sub-supplier Evaluations / Audits have been performed or planned

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Level 3 - Bechtel Internal and Selected External Distribution

 Inventory Management:
 Inventory Control and Environment
 Receiving Inspection and Identification marking
 Records of inventory and receipt of partial shipments are being maintained
 Segregation of Non-Conforming Materials
 Preservation and Shipping
Overarching Requirements:
 Communication skills between the EPC Inspector and Supplier

Final Inspection Focus Points

SSHE Overview:
 Follow supplier site requirements (PPE, evacuation routes, muster points, etc.)
 Validate continued safety culture by the EPC Inspector and Supplier successes and opportunities for
improvement
Quality Management System:
 Quality Assurance provisions implemented for sub-vendors
Manufacturing Process Assessment:
 Verify closure of all deficiencies found from previous assessments, audits, or findings
 Review of open and closed NCRs
 Confirm complete execution
 Final review of Quality Records (inspection reports, weld maps, NDE records, test reports, etc.)
 Confirm completion of the ITP activities and related signatures
 Conduct a cursory inspection of the equipment and report any issues identified
 Complete Final Check List (if any required)
 Validate preservation procedures are implemented
 Participate in the release for shipment or release for storage for selected high criticality equipment to
assure conformance to preservation, packaging, marking requirements and lifting and handling
provisions
 Complies with Right First Time (RFT) requirements as per the Project RFT Guidelines Document
Document Control:
 Validate that vendor’s documentation is being collated throughout the manufacturing process
 Review compilation status of Manufacturing Record Book (MRB) and Operation & Installation
Manuals (OIM) and Vendor Data Book (VDB) as applicable
Inventory Management:
 Availability of spare parts and special tools as applicable
 Shipping provisions

 Ensure the Inspector is in receipt of the following documents:

o Inspection Report
o Non-Conformance Report
o Check List (if any)
o PO unpriced
o ITP and test procedures as applicable
o RFT Guidelines

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Level 3 - Bechtel Internal and Selected External Distribution