Club Sports Budget Sheet

The new Club Sports Budget proposal is comprised of five sheets (tabs at the bottom) plus the instructions sheet at the beg
budget for 2019-2020 and plan for 2020-2021 in their respective columns. Many cells are "protected" meaning they do not
gray fill are protected. Below is an explanation for each sheet:
Budget Summary:
The budget sheet is designed to give you an overall view of your club budget. The remainder of the sheets will collect the det
Enter your official club name and Org number.
Enter the number of members in your club at the peak of your busiest semester.
Enter the previous or anticipated carry-over fund amounts.
Enter the previous or requested Club Sports allocation amounts. Requested allocation should be determined and entered afte
tabs.
The remainder of this budget summary will be calculated automatically when you fill out the additional sheets.
Revenue Sheet:
Fill in the number of members for each semester.
Fill in the dues charged per member per semester (if you charge yearly dues enter that amount in the fall and zero in the sprin
The dues income will be automatically calculated.
Entry Fees: Fill in the name/date for each event hosted that collects an entry fee in Colomn B. Record the total amount of ent
E.
Other Revenue: Enter the type/category of other revenue in Column B and record the corresponding amounts in Columns D a
The Grand Total Income will be calculated for you and added to your “Budget Sheet”.
Please utilize the comment section for any necessary additional explanations.
Not all clubs will have expenses in all of the categories listed. If you club does not have a particular expense, leave the cells
Essential Expenses:
The total essential travel will appear on this sheet.
Equipment: Record the cost of uniforms purchased that will remain with the club and be used for multiple years. List any equ
associated cost in Columns D and E.
Facility Rental: If utilizing non-Mason Recreation facilities, list the name of the facility, the rate, and the number of times used
total in Columns D and E.
Conference League Dues: Enter any payments to leagues, conferences, or NGBs for participation in your sport.
Enter the officials, judges, additional ATs, etc. for each event and the fee associated (do not include officials expenses that are
Miscellaneous Essential Expenses: Record any expenses that do not fall into the other categories.
The grand total of recognized expenses will be calculated for you at the bottom.
Please utilize the comment section for any necessary additional explanations.

Additional Expenses:
The total additional travel will appear on this sheet.
Personal Equipment: Record the cost of uniforms purchased that will remain with be kept by individual club members. List an
club members) in Column B and their associated cost in Columns D and E.
Apparel: List any apparel expenses (non-uniform) in Column B and their associated cost in Columns D and E.
Coaching Expenses: Record wages for paid coaches, parking passes for volunteer coaches, and background checks for coaches
Capital Equipment: List any capital equipment expenses (items of considerable value and durability) in Column B and their ass
Food and Beverage/Banquet: List any food and beverage/banquet events and descriptions in Column B and their associated c
Miscellaneous Additional Expenses: Record any expenses that do not fall into the other categories.
The grand total additional expenses will be automatically calculated at the bottom.
Please utilize the comment section for any necessary additional explanations.

Travel Sheet:
The travel sheet has two sections
Essential Travel: This is travel that is annually necessary to effectively participate in your sport (e.g. Conference/League, Regio
Additional Travel: This is travel that is not required to effectively participate in your sport - your club would still function witho
Each time that you expect the club to travel, you should budget for the expense of that trip. Plan for location, the number of d
applicable), rental car, gas/tolls, hotel, or airfare.
Enter each of those items that relate to a trip into the appropriate columns in the sheet.
Please utilize the comment section for any necessary additional explanations.

Travel Sheet:
The travel sheet has two sections
Essential Travel: This is travel that is annually necessary to effectively participate in your sport (e.g. Conference/League, Regio
Additional Travel: This is travel that is not required to effectively participate in your sport - your club would still function witho
Each time that you expect the club to travel, you should budget for the expense of that trip. Plan for location, the number of d
applicable), rental car, gas/tolls, hotel, or airfare.
Enter each of those items that relate to a trip into the appropriate columns in the sheet.

Adding Additional Line Items:

Use the following steps should you need to add any additional items and the sheet does not have enough rows within a categ
Select the entire row above the "Total" row in the category you want to add a row to by right clicking the row number on the
When you right click an option window will pop open, select "insert"
You should now have an additional row added
It is important that rows are added using this procedure to maintain proper formulas
 
nstructions sheet at the beginning. We would like you to show your actual
cted" meaning they do not need to be and cannot be edited. Cells with a

e sheets will collect the details for your income, travel, and expenses.

determined and entered after recording revenue and expenses in the other
tional sheets.

the fall and zero in the spring).

ord the total amount of entry fees received for that event in Columns D and

ing amounts in Columns D and E.

ular expense, leave the cells blank and move one.

multiple years. List any equipment expenses in Column B and their

d the number of times used in Column B. Record the corresponding rental

n your sport.
e officials expenses that are covered in league dues).

idual club members. List any personal equipment expenses (items kept by

ns D and E.
ckground checks for coaches.
y) in Column B and their associated cost in Columns D and E.
mn B and their associated cost in Columns D and E.
.

. Conference/League, Regional or Qualifying, National)

ub would still function without this travel
or location, the number of days, number of members, entry fee (if
. Conference/League, Regional or Qualifying, National)
ub would still function without this travel
or location, the number of days, number of members, entry fee (if

enough rows within a category:

ing the row number on the far left.
 MASON CLUB SPORTS BUDGET
PROPOSAL FY21
Club Name:
Org #:
# of Dues Paying Members 2020-21
Revenue
Club Sports Allocation 2019-2020 Actual
$ -
Start of Year Carry-Over Funds 2019-2020 Actual
$ -
Self-Generated Revenue 2019-2020 Actual
Membership Dues $ -
Entry Fees $ -
Other Revenue $ -
Total Self-Generated Revenue $ -
Expense
Essential Expenses 2019-2020 Actual
Travel $ -
Team Equipment $ -
Facility Rental $ -
Conference/League Dues $ -
Officials/Judges Fees/Other Event
Personnel $ -
Miscellaneous Essential Expenses $ -
Total Recognized Expenses $ -
Additional Expenses 2019-2020 Actual
Additional Travel Costs $ -
Personal Items/Apparel $ -
Coaching Expenses $ -
Capital Equipment $ -
Food and Beverage/Banquet $ -
Miscellaneous Additional Expenses $ -
Total Additional Expenses $ -
Budget Outlook
2020-2021 Requested
$ - #DIV/0!
2020-2021 Projected
$ - #DIV/0!
2020-2021 Projected
$ - #DIV/0!
$ - #DIV/0!
$ - #DIV/0!
$ - #DIV/0!
2020-2021 Projected
$ - #DIV/0!
$ - #DIV/0!
$ - #DIV/0!
$ - #DIV/0!
$ - #DIV/0!
$ - #DIV/0!
$ - #DIV/0!
2020-2021 Projected
$ - #DIV/0!
$ - #DIV/0!
$ - #DIV/0!
$ - #DIV/0!
$ - #DIV/0!
$ - #DIV/0!
$ - #DIV/0!
 2019-2020 Actual 2020-2021 Projected
Allocation $ - $ - #DIV/0!
Start of Year Carry Over Funds $ - $ - #DIV/0!
Self-Generated Revenue $ - $ - #DIV/0!
-Essential Expenses $ - $ - #DIV/0!
-Additional Expenses $ - $ - #DIV/0!
End of Year Balance $ - $ - #DIV/0!

No Allocation Scenario
2020-2021 Projected
Start of Year Carry Over Funds $ -
Self-Generated Revenue $ -
-Essential Expenses $ -
-Additional Expenses $ -
End of Year Balance $ -
Per Member Cost to Balance #DIV/0!
 Self-Generated Revenue
2019-2020 Actual 2020-2021 Projected

Fall
# of Dues Paying
Members
Spring

Fall $ - $ -
Dues Charged
Spring $ - $ -

Fall $ - $ -
Dues Income Spring $ - $ -
Total $ - $ -
$0
Event 1 - Date $ - $ -
Event 2 - Date $ - $ -
Event 3 - Date $ - $ -
Entry Fees
Event 4 - Date $ - $ -
Event 5 - Date $ - $ -
Total $ - $ -
$0
Donations $ - $ -
Sponsorships $ - $ -
Other Revenue 1 $ - $ -
Other Revenue 2 $ - $ -
Other Revenue 3 $ - $ -
Other Revenue Other Revenue 4 $ - $ -
Other Revenue 5 $ - $ -
Other Revenue 6 $ - $ -
Other Revenue 7 $ - $ -
Other Revenue 8 $ - $ -
Total $ - $ -

Grand Total Self-Generated Revenue $ - $ -

Comments:
 Essential Expenses
2019-2020 Actual 2020-2021 Projected
Total Essential Travel (separate worksheet) $ - $ -

Team Uniforms $ -
Item 1 $ -
Item 2 $ -
Team Equipment Item 3 $ -
Item 4 $ -
Item 5 $ -
Total Equipment Cost $ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -

Practice Facility (Rate x # Times Used) $ - $ -

Practice Facility (Rate x # Times Used) $ - $ -
Game Facility (Rate x # Times Used) $ - $ -
Facility Rental
Game Facility (Rate x # Times Used) $ - $ -
Game Facility (Rate x # Times Used) $ - $ -
Total Facility Rental $ - $ -

League Fees $ - $ -
Conference/League
Dues NGB Dues $ - $ -
Total Conference/League Dues $ - $ -

Event 1 (# officials x rate x # games) $ - $ -

Event 2 (# officials x rate x # games) $ - $ -
Officials/Judges Event 3 (# officials x rate x # games) $ - $ -
/Other Event
Personnel Event 4 (# officials x rate x # games) $ - $ -
Event 5 (# officials x rate x # games) $ - $ -
Total Officials/Judges Fees $ - $ -

Expense 1 $ - $ -
Miscellaneous Expense 2 $ - $ -
Essential Expenses
Total Miscellaneous Essential
Expenses $ - $ -

Grand Total Recognized Expenses $ - $ -

Comments:
 Additional Expenses
2019-2020 Actual 2020-2021 Projected
Total Additional Travel (separate worksheet) $ - $ -

Personal Uniforms $ - $ -
Personal Item 1 $ - $ -
Personal Personal Item 2 $ - $ -
Items/Apparel Personal Item 3 $ - $ -
Personal Item 4 $ - $ -
Total Personal Item/Apparel Cost $ - $ -

Paid Coach 1 $ - $ -
Paid Coach 2 $ - $ -
Coaching Expenses Parking Passes $ - $ -
Background Checks $ - $ -
Total Coaching Wages $ - $ -

Capital Equipment Item 1 $ - $ -

(major expense, Item 2 $ -
non-recurring) Total Capital Equipment Cost $ - $ -

Event 1 - Expense Description $ - $ -

Food and Event 2 - Expense Description $ - $ -
Beverage/Banquet Event 3 - Expense Description $ - $ -
Total Food/Banquet $ - $ -

Expense 1 $ - $ -
Miscellaneous
Additional Expenses Expense 2 $ - $ -
Total Additional Essential Expenses $ - $ -

Grand Total Additional Expenses $ - $ -

Comments:
 Actual Travel Expenses 2019-20
Essential Travel
Location # Days # Members Entry Fee Rental Car Gas/Tolls Hotel Airfare Total
$ - $ - $ - $ - $ - $ -
$ - $ - $ - $ - $ - $ -
$ - $ - $ - $ - $ - $ -
$ - $ - $ - $ - $ - $ -
$ - $ - $ - $ - $ - $ -
$ - $ - $ - $ - $ - $ -
$ - $ - $ - $ - $ - $ -
$ - $ - $ - $ - $ - $ -
$ - $ - $ - $ - $ - $ -
$ - $ - $ - $ - $ - $ -
Total Essential Travel Expense $ -

Additional Travel
Location # Days # Members Entry Fee Rental Car Gas/Tolls Hotel Airfare Total
$ - $ - $ - $ - $ - $ -
$ - $ - $ - $ - $ - $ -
$ - $ - $ - $ - $ - $ -
$ - $ - $ - $ - $ - $ -
$ - $ - $ - $ - $ - $ -
Total Additional Travel Expense $ -
 Projected Travel Expenses 2020-21
Essential Travel
Location # Days # Members Entry Fee Rental Car Gas/Tolls Hotel Airfare
$ - $ - $ - $ - $ -
$ - $ - $ - $ - $ -
$ - $ - $ - $ - $ -
$ - $ - $ - $ - $ -
$ - $ - $ - $ - $ -
$ - $ - $ - $ - $ -
$ - $ - $ - $ - $ -
$ - $ - $ - $ - $ -
$ - $ - $ - $ - $ -
$ - $ - $ - $ - $ -
Total Recognized Travel Expense

Additional Travel
Location # Days # Members Entry Fee Rental Car Gas/Tolls Hotel Airfare
$ - $ - $ - $ - $ -
$ - $ - $ - $ - $ -
$ - $ - $ - $ - $ -
$ - $ - $ - $ - $ -
$ - $ - $ - $ - $ -
Total Additional Travel Expense
 Total
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -

Total
$ -
$ -
$ -
$ -
$ -
$ -