INTERNATIONAL INDIAN SCHOOL, AL JUBAIL USJ/PRL//0113/2022-2023 Date: 29.06.2022 CIRCULAR Dear Parents, Greetings! It hes reference to the circular issued earlier, on 30.06.2021 wide Circular No, ISJ/PRL/047! 2021-2022, with regard to protocols for recovery of fee dues. All the parents, i luding sponsored and reimbursement category are requested to submit the duly filled in and signed undertaking form that is being shared along with this cizcular. Also, available on school website, under the tab “Download” of home page (www.fisjubail.org). As per the instructions received from Higher Board and Embassy of India, parents are requested to accord priority and submit the hard copy of the same soon afier the summer vacation, latest by 1 week of September 2022, without fail, to the respective class teachers. In addition to the above undertaking form, you are also requested to submit the Absher copy of your ward stating the Iqama validity to confirm on MOB’s portal “NOOR program”. This has reference to the instructions received from Ministry of Education. This is mandatory, to remain in the school ERP and official WhatsApp groups. This is for the kind information of the parents and compliance. WeeFerr paneer (Interim)UNDERTAKING ‘Ss OF INTERNATIONAL INDIAN SCHOOL, AL JUBAIL, KSA NAME OF STUDENT: class: SECTION: ADMISSION NO.: 1) 2) 3) 5) 6) 7 8) 9) Ie undertake that we agree to abide by the rules & regulations of the School. We have gone through the schedule of fees, and accept the same. I/Ve wil deposit the fees in full in accordance with the payment schedule. I/We also understand that if the ‘school fees are net paid by the due date, the School may undertake measures as per the recovery protocols set by the school. We understand that the School has designed curriculum and time-table with the best interest of the students and lWe wil not interfere in their implementation. We shell ensure thet my ward attends School on time (online and/or in-person) ‘and participates in the activitios and classes set in the class time-table regularly. Ue heraby undertake that in case of expulsion of my ward due to disciplinary action, misconduct or any cther grounds. The decision of the authorities shall be final and binding in this regard and we will not claim refundicompensation for the lost schoo! hours. We undertake that my ward will respectthe cultural end ethnic diversity of the students studying in the School. We understand that any mobile phone/smartphone will be placed in safe custody by the School and handed over to my ward at the time of discharge at end of school hours My ward will only carry books as per school rules and no unauthorized articles/items while entering the school premises. le and/or family members shall visit schoo! only during the specified visiting hours for parents/guardians. We confirm that my ward wil not be sent to School in-person if he/she Is indicating any iness/medical issues. We understand that the school can send my ward back home ‘owing to medical reasons, and they hold no responsibilty in such cases. 10) We assure our full cooperation to the School authorities and ensuring that my/our actions are aways in the interest of the School. 11) Me undertake to adopt the redressal channels to raise any grievances and will not indulge in any activity that causes disrepute to the School andlor the functionaries entrusted with the responsibilty of managing or other stakeholders. 12) IWe undertake to keep the School updated on relevant information relating Date: to myfour/ward's residency status in KSA. Signature of Father Signature of Mother Name: Contact numbers: Alternate contact numbers: Email addresses: Pago 4 ofPROTOCOLS FOR RECO’ INTERNATIONAL INDIAN SCHOOL, AL JUBAIL, KSA ‘The school shall follow these recovery protocols for overdue fees: 1. Quarterly invoicing of fees (Apr, July, Oct & Jan) 2. Credit period of 18 days 3. Allfees shall be overdue effective day 16 Responsibility | Action 1 ‘Action 2 | Suggested next steps Day 16-20 Class teacher | Call to parent WhatsApp | toparent _| Day 21-25 ‘Supervisor | Email to parent Day 26-30 Admission & | Call to parent Email | Obtain written Student Affairs to undertaking from parent arent for en | acceptable alternate payment pian, if any QuarteriyTerm | Principal ‘Commence process of Record of the wise updating the Noor system flagged Noor for flagging the fee system should be defauters {includes those | maintained that do not adhere to the: | individual alternate | payment plans) Defaults Debt recovery | Principal to present such | inform Consider informing continue for 2 | through legal | casesto the SMC, prior | parent of _ | the employer/ consecutive notice to proceeding with legal | likely lagal_| sponsor of parent quartersiterms, notice action to | in writing of the fee commence | dues and recovery _ | proposed next of overdue | steps End of “Accounts Tate fees added to dues Inform perent in quarter/torm End of ‘Accounts Restrictions on issuing | Ifo academic mark sheets recovery year {Ciprometion/ admission | within 3 tonext grade Reminder | weeks of EmailsiCalls to parents | end of academic year— Teacmissio n fees shal apply Page 20f2