IFPRI FINANCIAL AUDIT 2022 RFQ No.

005/2022
_____________________________________________________________________________________________
Request for Quotation (RFQ)
RFQ No. IFPRI-005

Release Date: November 11, 2022

Contractor: International Food Policy Research Institute (IFPRI)

Funded by: United States Agency for International Development (USAID),

1.0. Introduction
IFPRI is one of the 15 International Agricultural Centers that are members of a global agricultural
research network, the Consultative Group on International Agricultural Research (CGIAR). IFPRI's role
is to generate research and capacity development relating to agriculture, food and nutrition policy in
developing countries through the conduct of research and outreach in collaboration with governments,
the private sector, civil society, and other researchers. The goal of the research and outreach is to inform
decisions that lead to and accelerate reductions in poverty, food insecurity, and malnutrition.

IFPRI-Pakistan is functioning under the Memorandum of Understanding (MoU) signed with the
Ministry of Interior, Government of Pakistan . One of the requirements of the MOU is to provide
audited annual financial statements done from any one of the approved audit firms of Category (A) &
(B) available on the official website of the State Bank of Pakistan.

2.0. Instructions to Offerors

I. Offer Deadline: Offers must be received no later than 5:00 PM PST on Wednesday,
November 30, 2022, by post. All offers must be sent to the following address:

IFPRI
Office No.006-B, Business Center,
Serena Business Complex, G-5
Islamabad

Address your queries to : t.ahmed@cgiar.org

Please mark RFQ No. IFPRI-005/2022 on the sealed Envelope.

Please Note, it is mandatory to fill section 4.0, 5.0 and a Pre-Agreement

Questionnaire (separately attached) and submit with your Quotation. In addition,
please submit a detailed profile of your organization, highlighting similar
assignments done in the recent past.

II. Source/Nationality: All goods and services supplied under this order must meet USAID
Geographic Code 937 and IFPRI procurement policies in accordance with the US
Code of Federal Regulations (CFR), 22 CFR §228. OFAC sanctions, may apply to
particular procurements of specific source or nationality.

Please visit
http://www.treasury.gov/resourcecenter/sanctions/Programs/Pages/Programs.aspx

III. Specifications: Section 3 contains the technical specifications/requirements.

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IV. Quotations: Prices must be quoted in PKR on a lump-sum, all-inclusive basis. The
quoted price should be without GST on Services and indicate the payable GST Rate
separately. Offers must remain valid for not less than 60 days after the offer deadline.

V. Negotiations: Best-offer quotations are requested. It is anticipated that awards will be

made solely on the basis of these original quotations; however, reserves the right to
conduct negotiations and/or request clarifications prior to awarding a contract.

VI. Evaluation and Award: The award will be made to a responsible offeror whose offer
follows the RFQ instructions, meets the source/origin/nationality requirements, and is
judged to be the most advantageous in terms of the following evaluation criteria. Only
those offers will be considered who meet or exceeds the requested specification. In
judging the offers, the following criteria will be used with weights applied accordingly:

• Organizational Profile and Experience 10%

• Professional Expertise of the Assignment Team (CVs) 30%
• Proposed Assignment and Cost of the Assignment 60%

IFPRI may (a) reject any or all bids, (b) accept other than the lowest cost bid based on
technical relevance and experience, (c) accept more than one bid, (d) accept part of the
bid instead of whole and (e) waive informalities and minor irregularities in bids received.

Any change in the proposed team subsequent to award of contract shall not be allowed
except with the permission of the IFPRI on the basis of reasons beyond the control of the
Organization.

VII. Terms and Conditions: Issuance of this RFQ does not in any way obligate IFPRI or
USAID to award a purchase order, nor does it commit IFPRI or USAID to pay for costs
incurred in the preparation and submission of a proposal. This solicitation is subject to
USAID/IFPRI’s standard terms and conditions. Any resultant award or lease will be
governed by these terms and conditions.

VIII. Invoicing: Upon the acceptance of the contract deliverables described in Section 3, the
Contractor shall submit an original invoice to the IFPRI office, Islamabad for payment.

IX. Delivery: The delivery terms are to deliver services ordered within mentioned date. The
delivery estimate presented in an offer in response to this RFQ must be upheld in the
performance of any resulting contract.

To constitute a proper invoice, the invoice must include the following information and/or
attached documentation. This information will assist in making timely payments to the
Company:

1. Company legal name, NTN number, invoice date, and invoice number.
2. Deliverable(s) number, description of approved deliverable(s), and corresponding
fixed price(s).
3. Bank account information to which payment shall be sent and method of payment.
4. IFPRI office will pay the company invoice within thirty (30) business days after
both

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a) IFPRI approval of the company deliverables.
b) IFPRI receipt of the company invoice.

Payment will be made in Pakistani Rupees (PKR), paid to the account specified in the invoice,
and withholding Tax will be deducted as per law of the land.

USAID/Pakistan has, in cooperation with the USAID Office of Inspector General,

established the Anti-Fraud Hotline to provide an avenue for the reporting of fraud, waste,
and abuse which may be associated with USAID funded projects in Pakistan. Complaints
are handled with complete confidentiality and individuals are encouraged to report when
corruption, fraud, waste or abuse may exist in the USAID/Pakistan projects.

Reports can be filed anonymously via the easy-to-use Hotline (toll free number 0800
84700); e-mail at complaints@anti-fraudhotline.com; fax at 021-35390410; postal address
at 5-C, 2nd Floor Khayban-e-Ittehad, Phase VII, DHA, Karachi, Pakistan; and on the
website www.anti-fraudhotline.com.”

3.0 Scope of Work

Assignment Period: Four Weeks from Signing the Contract

Assignment Details:

Financial Audit for the year January to December-2022

Of
International Food Policy Research Institute IFPRI-Pakistan

IFPRI-Pakistan is implementing Pakistan Agriculture Capacity Enhancement Program (PACE) funded by

the USAID. Pakistan Agriculture Capacity Enhancement Program (PACE) commenced on with
the support and assistance of the USAID Grant. The PACE’s objective is to support the Federal
and Provincial Governments in strengthening their capacity to deal with emerging challenges
facing agriculture sector. It includes sectoral assessment, analysis of policy regime, identify the
gaps, facilitating them in aligning the policies and institutions in post-18th constitutional
amendment scenario and engage the Federal Government in resolving inter-governmental policy
and coordination issues.

As per the requirement of IFPRI-Pakistan Memorandum of Understanding (MOU) with the

Ministry of Interior (MOI) to provide audited annual financial statements done from any one of the
approved audit firms of Category (A) & (B) available on the official website of the State Bank of
Pakistan. We required to have audit of our Financial Statements for the year ending on December 31,
2022, in the month of March-2023.

More specifically, the Assignment will focus on:

(i) Financial audit of books of accounts for the year 2022.

(ii) Assessment of internal controls, Financial Controls and implementation of procurement and the
Human Resource Management Manual.

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Methodology:

The audit firm will do the audit assignment based on substantial vouching, the balance sheet, system
based and risk-based approach.

1. Deliverables

1. Audit Work Plan with the names of assigned team (within One week of the award of
Purchase Order (PO)
2. First Draft Audit Report within Two weeks .after the start of audit.
3. Final Audit Report (Within One week of the comments received on the Draft Audit Report
from IFPRI with Management Letter (ML)

4.0. Offer Summary

Business name: _______________________________________________________________

Address: _____________________________________________________________________

Registration status: _____________________________________________________________

NTN number: __________________________________________________________________

Owner’s name: ________________________________________________________________

CNIC number: _________________________________________________________________

Telephone#: ___________________________________________________________________

Does the business have an active bank account? (Circle one) YES NO

Offerors are requested to complete the following table regarding per-unit pricing.

Staff Rate Days Amount (USD)/PKR

Name/Designation

Out of pocket expenses

Total

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5.0. Letter of Submission

The following letter must be completed and submitted with any offer:
To: International Food Policy Research Institute (IFPRI)
Attention: Procurement Department
Reference: RFQ No. 05/2022

To Whom It May Concern:

I hereby present the enclosed proposal in response to the above-referenced RFQ.

I hereby acknowledge and agree to all of the terms and conditions, special provisions, and instructions
included in the above referenced RFQ-005/2022. I further certify that the business named below—as well
as the business’ principal officers, and all commodities/services offered in response to this RFQ-005 are
eligible to participate in this procurement under the terms and conditions of this solicitation and under
USAID regulations.
I certify the following: “The business named below, to the best of my current knowledge, did not
provide, within the previous ten years, and will take all reasonable steps to ensure that it does not and
will not knowingly provide, material support or resources to any individual or entity that commits,
attempts to commit, advocates, facilitates, or participates in terrorist acts, or has committed, attempted to
commit, facilitated, or participated in terrorist acts.”
The prices quoted in this offer are valid for 60 days.
I hereby certify that the enclosed representations, certifications, and other statements are accurate,
current, and complete, to the best of my knowledge.

___________________________________
Business name

____________________________________
Name and title of authorized representative

____________________________________
CNIC Number

____________________________________
Signature

____________________________________
Date

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