8/1/2017 Excel Shortcut Keys - A Complete List | Deskbright

Excel shortcut keys

Excel shortcut keys can greatly improve your speed when conducting analysis. But often, it can be hard
to remember these hotkeys — especially if you regularly switch between the Mac and PC versions of
Excel.

To that end, we've compiled this handy list of all the Excel shortcuts you should know, for both Mac and
PC. No platform confusion, no unintelligible symbols — just a clear list of shortcuts to make you faster.
Happy Exceling!

Working with les

FUNCTION WINDOWS MAC

New le Ctrl + N ⌘ + N

Open Ctrl + O ⌘ + O

Save Ctrl + S ⌘ + S

Save as Ctrl + Shift + S ⌘ + Shift + S

Print Ctrl + P ⌘ + P

Print preview Ctrl + F2

Close workbook Ctrl + W ⌘ + W

Close Excel Ctrl + Q ⌘ + Q

Working with data

FUNCTION WINDOWS MAC

Copy Ctrl + C ⌘ + C

Cut Ctrl + X ⌘ + X

Paste Ctrl + V ⌘ + V

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Paste special Ctrl + Alt + V Control + ⌘ + V

Undo Ctrl + Z ⌘ + Z

Redo Ctrl + Y ⌘ + Y

Find Ctrl + F ⌘ + F

Find previous Ctrl + Shift + F4 ⌘ + Shift + G

Find next Shift + F4 ⌘ + G

Find and replace Ctrl + H Control + H

Moving within a workbook

FUNCTION WINDOWS MAC

Move right  

Move left  

Move up  

Move down  

Move right to next full cell Ctrl +  Control + 

Move left to next full cell Ctrl +  Control + 

Move up to next full cell Ctrl +  Control + 

Move down to next full cell Ctrl +  Control + 

Move to beginning of row Home Fn + 

Move to last cell Ctrl + End Fn + Control + 

Move to rst cell Ctrl + Home Fn + Control + 

Scroll right one screen Alt + PgDn Fn + Option + 

Scroll left one screen Alt + PgUp Fn + Option + 

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Scroll up one screen PgUp Fn + 

Scroll down one screen PgDn Fn + 

End mode End Fn + 

Selecting cells

FUNCTION WINDOWS MAC

Go to cell Ctrl + G Control + G

Select all Ctrl + A ⌘ + A

Select row Shift + Space Shift + Space

Select column Ctrl + Space Control + Space

Select current region Ctrl + Shift + * Shift + Control + Space

Select current array Ctrl + / Control + /

Select all precedents Ctrl + Shift + { Control + Shift + {

Select direct dependents Ctrl + ] Control + ]

Select all dependents Ctrl + Shift + } Control + Shift + }

Select only visible cells Alt + ; ⌘ + Shift + Z

Add cell range to selection Shift + Click Shift + Click

Add one-off cells to selection Ctrl + Click ⌘ + Click

Move active cell right to non-adjacent

Ctrl + Alt +  Control + Option + 
selection

Move active cell left to non-adjacent

Ctrl + Alt +  Control + Option + 
selection

Move selection one column left Option + Tab

Move selection one column right Option + Shift + Tab

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Toggle selection add mode Shift + F8 Fn + Shift + F8

Clear selection Esc Esc

Expand selection to the right Shift +  Shift + 

Expand selection to the left Shift +  Shift + 

Expand selection up Shift +  Shift + 

Expand selection down Shift +  Shift + 

Expand selection to last full cell to the right Ctrl + Shift +  ⌘ + Shift + 

Expand selection to last full cell to the left Ctrl + Shift +  ⌘ + Shift + 

Expand selection to last full cell up Ctrl + Shift +  ⌘ + Shift + 

Expand selection to last full cell down Ctrl + Shift +  ⌘ + Shift + 

Expand selection up full screen Shift + PgUp Fn + Shift + 

Expand selection down full screen Shift + PgDn Fn + Shift + 

Expand selection to beginning of row Shift + Home Fn + Shift + 

Ctrl + Shift + Fn + Control + Shift +

Expand selection to rst worksheet cell
Home 

Fn + Control + Shift +
Expand selection to last worksheet cell Ctrl + Shift + End


Toggle extend selection mode F8 Fn + F8

Select only cells with comments Ctrl + Shift + O Fn + Control + Shift + O

Select row differences Ctrl + \ Control + \

Select column differences Ctrl + Shift + | Control + Shift + |

Select direct precedents Ctrl + [ Control + [

Working with active cells

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FUNCTION WINDOWS MAC

Only select active cell Shift + Backspace Shift + Delete

Show active cell Ctrl + Backspace ⌘ + Delete

Move active cell clockwise Ctrl + . Control + .

Move active cell down Enter Return

Move active cell up Shift + Enter Shift + Return

Move active cell right Tab Tab

Move active cell left Shift + Tab Shift + Tab

Editing formulas

FUNCTION WINDOWS MAC

Edit active cell F2 Control + U

Cancel entry Esc Esc

Delete to end of line Ctrl + Delete Control + Delete

Delete character in back of cursor Backspace Backspace

Delete character in front of cursor Delete Fn + Delete

Control + Option +
New line within cell Alt + Enter
Return

Add character to the right to selection Shift +  Shift + 

Add character to the left to selection Shift +  Shift + 

Move one word right Ctrl +  Control + 

Move one word left Ctrl +  Control + 

Ctrl + Shift +
Add word to right to selection Control + Shift + 


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Ctrl + Shift +
Add word to left to selection Control + Shift + 


Select from beginning of cell to current

Shift + Home Fn + Shift + 
position

Select from current position to end of cell Shift + End Fn + Shift + 

Insert comment Shift + F2 Fn + Shift + F2

Entering data

FUNCTION WINDOWS MAC

Commit and move down Enter Return

Commit and move up Shift + Enter Shift + Return

Commit and move right Tab Tab

Commit and move left Shift + Tab Shift + Tab

Commit and stay in same cell Ctrl + Enter Control + Return

Enter data in multiple cells Ctrl + Enter Control + Return

Insert current date Ctrl + ; Control + ;

Insert current time Ctrl + Shift + : Control + Shift + :

Fill from cell above Ctrl + D Control + D

Fill from cell to left Ctrl + R Control + R

Fill formula from cell above Ctrl + ' Control + '

Hyperlink Ctrl + K ⌘ + K

Display Autocomplete Alt +  Option + 

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Using the Ribbon

FUNCTION WINDOWS MAC

Show / hide Ribbon Ctrl + F1 ⌘ + Option + R

Enter Windows hotkey combination Alt

Help F1

Formatting cells

FUNCTION WINDOWS MAC

Open format dialogue Ctrl + 1 ⌘ + 1

Re-apply format F4 Control + Y

Align center Alt + H + A + C ⌘ + E

Align left Alt + H + A + L ⌘ + L

Align right Alt + H + A + R ⌘ + R

Indent Alt + H + 6 Control + Option + Tab

Un-indent Alt + H + 5 Control + Option + Shift + Tab

Increase font size Alt + H + FG ⌘ + Shift + >

Decrease font size Alt + H + FK ⌘ + Shift + <

Format as general Ctrl + Shift + ~ Control + Shift + ~

Format as currency Ctrl + Shift + $ Control + Shift + $

Format as percentage Ctrl + Shift + % Control + Shift + %

Format as scienti c Ctrl + Shift + ^ Control + Shift + ^

Format as date Ctrl + Shift + # Control + Shift + #

Format as time Ctrl + Shift + @ Control + Shift + @

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Format as number Ctrl + Shift + ! Control + Shift + !

Bold Ctrl + B ⌘ + B

Italic Ctrl + I ⌘ + I

Underline Ctrl + U ⌘ + U

Strikethrough Ctrl + 5 ⌘ + Shift + X

Add shadow ⌘ + Shift + W

Add outline ⌘ + Shift + D

Border all Ctrl + Shift + & ⌘ + Option +

Border right Alt + R ⌘ + Option + 

Border left Alt + L ⌘ + Option + 

Border top Alt + T ⌘ + Option + 

Border bottom Alt + B ⌘ + Option + 

Border interior horizontal Alt + H

Border interior vertical Alt + V

Remove borders Ctrl + Shift + _ ⌘ + Option + _

Calculations

FUNCTION WINDOWS MAC

Toggle reference (relative vs. absolute) F4 ⌘ + T

Calculate all sheets F9 Fn + F9

Calculate only active sheet Shift + F9 Fn + Shift + F9

Autosum Alt + = ⌘ + Shift + T

Insert function Shift + F3 Fn + Shift + F3

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Show function arguments Ctrl + Shift + A Control + Shift + A

Commit array formula Ctrl + Shift + Enter Control + Shift + Return

Evaluate part of formula F9 Fn + F9

Toggle formula bar Ctrl + Shift + U Control + Shift + U

Show formula builder Ctrl + A Control + A

De ne name Ctrl + F3 Control + L

Create name Ctrl + Shift + F3 Control + Shift + F3

Paste name into formula F3

Worksheets and workbooks

FUNCTION WINDOWS MAC

New worksheet Shift + F11 Shift + F11

Next worksheet Ctrl + PgDn Fn + Control + 

Previous worksheet Ctrl + PgUp Fn + Control + 

Next workbook Ctrl + Tab Control + Tab

Previous workbook Ctrl + Shift + Tab Control + Shift + Tab

Next pane F6 F6

Previous pane Shift + F6 Shift + F6

Minimize window Ctrl + F9 ⌘ + M

Maximize window Ctrl + F1

Select multiple worksheets Shift + Click Shift + Click

Select one-off single worksheets Ctrl + Click ⌘ + Click

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Rows and columns

FUNCTION WINDOWS MAC

Insert rows / columns dialogue Ctrl + Shift + + Control + I

Insert rows Ctrl + Shift + + Control + I

Insert columns Ctrl + Shift + + Control + I

Delete dialog Ctrl + - Control + -

Delete rows Ctrl + - Control + -

Delete columns Ctrl + - Control + -

Delete cells Ctrl + - Control + -

Clear cells Delete Fn + Delete

Group Alt + Shift +  ⌘ + Shift + K

Ungroup Alt + Shift +  ⌘ + Shift + J

Group dialog Alt + Shift +  ⌘ + Shift + K

Ungroup dialog Alt + Shift +  ⌘ + Shift + J

Hide columns Ctrl + Control +

Hide rows Ctrl + 9 Control + 9

Unhide rows Ctrl + Shift + 9 Control + Shift + 9

Unhide columns Ctrl + Shift + Control + Shift +

Toggle outline symbols Ctrl + 8 Control + 8

Charts, lters, and pivots

FUNCTION WINDOWS MAC

Create chart Alt + F1 Fn + Option + F1

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Create chart (new sheet) F11 Fn + F11

Auto lter Ctrl + Shift + L ⌘ + Shift + F

Open lters Alt +  Option + 

Insert table Ctrl + T Control + T

Group pivot table items Alt + Shift +  ⌘ + Shift + K

Ungroup pivot table items Alt + Shift +  ⌘ + Shift + J

Hide pivot table item Ctrl + - Ctrl + -

Create pivot chart Alt + F1

Create pivot chart on new sheet F11 Fn + F11

Pivot table wizard Alt + D + P ⌘ + Option + P

Helper modules

FUNCTION WINDOWS MAC

Spell check F7 F7

Thesaurus Shift + F7 Shift + F7

VBA editor Alt + F11 Fn + Option + F11

Macros Alt + F8 Fn + Option + F8

Hide or show Ctrl + 6 Control + 6

Duplicate Ctrl + D ⌘ + D

Modify cell style Alt + ' ⌘ + Shift + L

Control menu Alt + Space ?

Shortcut menu Shift + F1 Fn + Shift + F1

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