Job Aid

Manual Journal Entry : Manual Adjustment

Step Action
1. Navigate to CORP US GL User responsibility > Journals function > Enter form.

In this example, Double-click the Enter form.

Step Action
2. In the Find journals window, click the New Journal button.

Date Created: 22/06/2015 11:41:00 Page 1

Job Aid

Step Action
3. Click the Maximize button in the Journals window.

Step Action
4. In the Journals window, enter a unique Journal name for the entry. If you do not enter a
journal name, General Ledger automatically assigns a name using the following format:
Source Journal ID Date.

Page 2 Date Created: 22/06/2015 11:41:00

 Job Aid

Step Action
5. In this example, enter "Shared Payroll" into the Journal field.

Step Action
6. Press [Tab].

Date Created: 22/06/2015 11:41:00 Page 3

Job Aid

Step Action
7. (Optional) Enter a Description for the journal entry.

In this example, enter "Shared payroll for May 2015" into the Description field.

Step Action
8. Click in the Category field.

Page 4 Date Created: 22/06/2015 11:41:00

 Job Aid

Step Action
9. Enter a Category to describe the purpose of your journal entry, such as Manual
Adjustment (or) XXHSC_MISC_Other_Reversal.

In this example, enter "Manual" into the Category field.

Step Action
10. Press [Tab] to default the complete name.

Date Created: 22/06/2015 11:41:00 Page 5

Job Aid

Step Action
11. Accept or change the default Effective Date for the journal entry.

Step Action
12. Click in the Line field.

Page 6 Date Created: 22/06/2015 11:41:00

 Job Aid

Step Action
13. Enter a Line number for each journal line to control the sequence in which the journal
entry lines appear online and in reports.

In this example, enter "1" into the Line field.

Step Action
14. Press [Tab].

Date Created: 22/06/2015 11:41:00 Page 7

Job Aid

Step Action
15. Click the Account LOV button.

Step Action
16. Accounts are the actual codes to which you can post transactions. A chart of accounts
(COA) is a list of the accounts used by an organization to define each class of items for
which money or the equivalent is spent or received.

Page 8 Date Created: 22/06/2015 11:41:00

 Job Aid

Step Action
17. Enter "US600" into the Entity field.

Step Action
18. In the Location field, enter "1001" for Camp Hill, PA.

Date Created: 22/06/2015 11:41:00 Page 9

Job Aid

Step Action
19. Enter an activity.

In this example, enter "000000" into the Activity field.

Step Action
20. Enter an account.

In this example, enter "32106001" into the Account field.

Page 10 Date Created: 22/06/2015 11:41:00

 Job Aid

Step Action
21. Click the OK button.

Step Action
22. Enter the Debit or Credit amount for the designated account.

In this example, enter "21306.00" into the Debit field.

Date Created: 22/06/2015 11:41:00 Page 11

Job Aid

Step Action
23. Click in the Line field.

Step Action
24. Click the Account LOV button.

Page 12 Date Created: 22/06/2015 11:41:00

 Job Aid

Step Action
25. Similarly enter the account information.

In this example, account information is already entered to save your time.

Step Action
26. Click the OK button.

Date Created: 22/06/2015 11:41:00 Page 13

Job Aid

Step Action
27. Press [Tab].

Step Action
28. Enter the Debit or Credit amount for the designated account.

In this example, enter "21306.00" into the Credit field.

Page 14 Date Created: 22/06/2015 11:41:00

 Job Aid

Step Action
29. Press [Tab].

Step Action
30. In the Note window, click the OK button.

Date Created: 22/06/2015 11:41:00 Page 15

Job Aid

Step Action
31. Cursor is automatically placed in the Header region.

In this example, click the Attachments... button.

Step Action
32. Press [Tab].

Page 16 Date Created: 22/06/2015 11:41:00

 Job Aid

Step Action
33. In the internet browser page, click the Browse button.

Step Action
34. Browse and select the file from your computer and click the Open button.

Date Created: 22/06/2015 11:41:00 Page 17

Job Aid

Step Action
35. Click the Submit button.

Step Action
36. Click the Close Window link.

Page 18 Date Created: 22/06/2015 11:41:00

 Job Aid

Step Action
37. Click the Yes button.

Step Action
38. Transaction is automatically saved.

Click the Close button.

Date Created: 22/06/2015 11:41:00 Page 19

Job Aid

Step Action
39. Journal is automatically saved. GL Manager can Post the Journal.

Click the Close button.

Step Action
40. Congratulations!! You have successfully created a manual journal in GL. Your
manager will now be able to Post this journal entries into GL.
End of Procedure.

Page 20 Date Created: 22/06/2015 11:41:00