AUDIT REPORT ON THE LEARNING AND RESOURCE CENTER

AREA OBSERVATION RECOMMENDATION RESULTS

Total hours of Work: 51.30  54 hours per requirement of
Library Hours  Mon-Fri – 7:30-4:30 (No noon break) Accrediting agency (7:30 to
 Saturday 8:00 AM -12:00 noon 5:30)
Library Mission, Vision  Seen  None
Library Organizational
 Not updated to show the current employees  Update it.
Chart
 Produce pamphlets or
 Contents complete leaflets for students’ use
Library Handbook
 One copy is printed on bond papers  Copy of the handbook should
be in book bound form
 Inventory shall be done and
the staff shall report
immediately missing books
 CCTV shall be properly
 There are at least 1,500 missing books in the
installed and functioning
library per record
 A person assigned to check
 No investigation done on missing books
the things of the students
 The book shelves are open with limited staff
getting out from the library
 There is a bar code but no bar scanner at the
 A clear policy has to be
exit door
developed for management
Accession Record of book and establish staff
accountability for missing
books.
 Record the classification
number for each book in the
 No classification number of books 2015 entries
 No book entries  Books should be located
 There are accession numbers but without through OPAC or to the office
corresponding books of the Librarian to reconcile
the accession numbers to the
books
Card Catalog Files  No catalog card since Bro. Ed left.  Continue to practice
especially the shelf list so
that there will be back up in
case the OPAC will not work

 The books are reshuffled and not found in their
Book Shelves
proper location.
 There is a certain format where arrangement is
through copyright
Master list of Books
 The master list of books is not updated
 CALL NUMBERS
 There is a list of books bought from and
Journals the publisher but without receipt.
Acquisition of Books and  No one Is recording the call number and
Journals accession number at the back of the title page
 There has not been a record or 1 document
showing faculty evaluation of the books
purchased
Library Committee  There was a file indicating library committee
or when there is no Internet.
 Classify books according to
Decimal Classification System
for systematic and easy
access of books and
reference materials
 The arrangement should not
be in copyright only but it
should be according to call
number, author, title,
copyright and the number of
available copies of the books
to be presented through
excel format for easy location
 Continue the updating of
master list.
 Books purchased should have
corresponding receipts
attached to each book
bought to prove that the
school regularly buys books
for updating purpose
 An employee should be
assigned to record the call
and accession numbers to
follow the standard steps in
the technical processing of
books to establish the
preparedness of books for
borrowing or display.
 The faculty has to evaluate
the degree of usefulness of
the purchased books
according to the requirement
of the course reflected in the
syllabus.
 The Library Committee shall
 be composed of the Rector,
Librarian, Staff, Academic
but no members.
head and representatives of
the different subject areas.
 Minutes of meetings should
be properly recorded and
 No record of minutes of regular meetings of the filed for reference purpose
committee members. specially to prove discussions
on book acquisition and
library related concerns.
 Student evaluation on library
services and staff shall be
done in annual basis to
Library Student Evaluation  Student evaluation seen was SY 2017-2018
establish interventions on
noted gaps in the service
delivery.
 The college and high school
libraries lack man power. The
depository counter has to
have one person to manage
the things of the students
and to check the things taken
 There are only three employees out by the students.
Library department staff
 No recorded meetings (w/files)  There is a need to have a
cataloger to classify the
books properly
 Employees should have
regular meetings to discuss
concerns and problems
encountered.
Library Floor Plan  The library floor plan is available but does not  The floor plan has to be clear
contain important information regarding library to properly show the location
facilities. of books in a systematic way.
The floor plan should contain
locator to show the book
shelves for easy accessibility
of books, legend that shall
reflect the reading areas, the
counter, and other library
facilities