NOTICE WRITING

What is a notice?

A notice is a printed or written information or

news announcement meant for a select group. It
contains a formal announcement or information.
Its language should be simple and formal. A
notice is brief and to the point.
 TYPES OF NOTICES
(a)School or College Notice
Boards.
(b) Newspapers/Magazines.
(c) Public Notice Boards.
 POINTERS FOR NOTICE WRITING:

▪ A notice is always written in a box

▪ Adhere to the specified word limit of 50
words.
▪Avoid repetition.
▪Name and place of the school, organisation
or office issuing the notice should be
mentioned.
▪Write the word NOTICE at the top.
▪Give an appropriate heading.
▪The title should be captivating and
eye-catching. 1
▪Write the date of issuing the notice.
▪Clearly mention the target group (for whom
the notice is to be displayed).
▪Purpose of the notice
▪Mention all the relevant details (date, time,
venue)
▪Don’t use hypothetical information and facts.
Make use of what’s given in the question.
▪Make sure you do not mention your personal
information.
▪Make use of all the available information in
the question.
2
▪Signature, name and designation of the
person issuing the notice
▪Begin the notice with – This is to inform/ It is
hereby informed... 3
 MARKING SCHEME

Format title (Notice/heading/date/

time/signature/name/designation) 1mark

Content 2 mark

Expression, coherence, spellings,

grammatical error 1 mark
 NOTICE WRITING TOPICS

▪ A competition
▪ An excursion trip
▪ A lost and found notice
▪ An inauguration to take place
▪ An exhibition
▪ A blood donation camp to be held
▪ Sale
▪ Tender
▪ Auction
▪ Obituaries
 FORMAT
Name of the issuing agency/authority
March25,20XX
NOTICE
HEADING
BODY
(Date/time/duration/Place/Venue)
Authorized signatory
(Name, Designation and signature)
 FOR THE SCHOOL NOTICE BOARD

1. It must contain complete information.

2. The order of presentation should be clear.
3. State the purpose of notice clearly.
4. Content should include all necessary information, e.g. for a
meeting the time, venue, date and agenda.
5. Use impersonal language, i.e., third person. Avoid ‘I’ and
You’.
6. Give the designation of the writer.
7. The date of writing notice is generally put at the top.
8. Observe the word limit.
 SAMPLES !1

You are the Secretary of the English Literary Association of Tagore Memorial School,
Tagore Memorial School, Patna
Patna. Write a notice for noticeboard, inviting names of those who would like to
August 5, 20XX NOTICE
participate in the proposed inter-house debate, oratorial and elocution contest.
Inter-house Competitions

This is to inform all students that the following contests will be held in the school
auditorium:
(a) Debate competition: 20 Aug. 20XX at 11.00 a.m.
(b) Oratorial skills: 21 Aug. 20XX at 11.00 a.m.
(c) Elocution contest: 21 Aug. 20XX at 2.00 p.m.
Each house can send a team of two students per item.
Last date for submission of names is 10th August 20XX.
SIGNATURE
(RAVI MOHAN)
Secretary
 SAMPLES 2
You are President of the Cultural Society of your school. You are planning to organise
a cultural programme. Write a notice for the school noticeboard inviting names of
students willing to participate. You are Sudhir, the secretary of the society.

ABC School, Bhopal

March 9, 2020 NOTICE
Cultural Bonanza

This is to inform all students that a cultural programme will be held on 21st March
20XX in the school open air theatre from 6 p.m. onwards. There will be:
Light vocal music (solo)
Group Song
Group Dance
Classical Dance (Solo)
Those interested, can contact the undersigned before 15th March 20XX.
SIGNATURE
(SUDHIR)
Secretary
 SAMPLES 3
You are Pushpak /Pooja, Secretary of the Social Service League of your school; you
have organised a cultural benefit show in aid of mentally handicapped children of
Vijayawada. Write a notice for your school notice board.

Central Public School, Vijaywada

January 5,. 20XX

NOTICE

A CULTURAL SHOW

This is to form all students that a cultural benefit show will be organised on 14
January 20XX from 4.30 p.m. at the Community Centre, Vijayawada. All are cordially
invited.

SIGNATURE
(PUSHPAK/POOJA)
Secretary
 SAMPLES 4
You are Asma/Ashish, the head girl/boy of XYZ international school. Your school is
going to publish the annual magazine next month. Write a notice for the notice board
of your school inviting students to submit write-ups.

XYZ International School, Kolkata

March 01,2019 NOTICE
Get Published

This is to inform all the students that our school is going to publish its annual
magazine next month. All those who wish to contribute, can mail their entries to
xyzmagazine@gmail.com. Write-ups will be accepted latest by March 30,2019 till
11:59 pm. You can take any topic of your choice. For further information, contact
your respective class teachers.
SIGNATURE
(ASMA/ASHISH)
Head Girl/Head Boy
 SAMPLES 5
You are Ruhi/Rahul, head girl/boy of ABC convent school. Your school is going to
organize an inter-school singing competition. Write a notice for your school notice
board inviting names of all the interested students.

ABC Convent School, Kolkata

March 01,. 20XX
NOTICE
Singing Competition
This is to inform all the students that our school is going organise an Inter-school
Singing Competition on March 19, 2019; Tuesday at 12pm in the school auditorium.
More than 20 schools from all over the city will participate. Interested students may
contact the undersigned latest by March 10, 2019.
SIGNATURE
(RUHI/RAHUL)
Head girl/boy
 SAMPLES 6
Your school has planned an excursion to Lonavala during the autumn break. Write a
notice giving detailed information and inviting names of those interested. You are
Naresh/Namita Headboy/Headgirl DV English school, Thane

DV English School, Thane

September 20, 20XX
NOTICE

Excursion

This is to inform all students that our school has organised a four-day excursion trip
to Lonavala Hill station from the 10th to the 13th of October.Activities such as
trekking, mountain biking and nature walks are the highlights of the trip.The total
cost is Rs 5000. Interested students are to give their names along with the money
and a consent letter from their parents to the undersigned latest by October 1.
SIGNATURE
(NARESH/NAMITA)
Head boy/girl
 SAMPLES 7
The 10th International Book Fair is being held at Pragati Maidan between 7 Feb.-14
Feb 20XX. As Secretary, Literary Association, write a notice informing students about
it.

February 1, 20XX
NOTICE

INTERNATIONAL BOOK FAIR

This is to inform all that the 10th International Book Fair is being organised as per
details given below:
Venue : Pragati Maidan
Dates : 7 Feb. – 14 Feb. 20XX
Time : 11 a.m. – 7 p.m.
Entry fee : Free for students, conducted tours. All students are requested to visit.
Contact the undersigned for class-wise programme.
SIGNATURE
(NARESH/NAMITA)
Secretary
 SAMPLES 8

You are Deepak /Dipti, School Captain. You are to organise a class picnic to Suraj
Kund /Badhkhal Lake under the supervision of your class teachers. Write a notice
inviting the names of those interested.
ABC School, Haryana
August 6,. 20XX
NOTICE

PICNIC AT SURAJKUND

This is to inform all that a picnic at Surajkund is being organised on Sunday, the 14th
August 20XX for class XII.
Departure : 8 a.m. (School bus)
Arrival : 6 p.m.
Fees : ₹ 50 per head
Attraction : Fun Games/Boating/Crafts Exhibition
Guidance : Sh. J.P. Gupta & Ms. S. Ahuja, class teachers. Those interested may give their
names to the undersigned by 11th August.
SIGNATURE
Deepak /Dipti
School Captain
 SAMPLES 9
9
While walking in a park in your neighbourhood you found a small plastic 9
bag
containing some documents and some cash. Write a notice in about 50 words to be
put on the park notice board asking the owner to identify and collect it from you. You
are Amar/Amrita 9399123456.

January 5,. 20XX

NOTICE
LOST AND FOUND!

This is to inform all readers that a plastic bag has been found in the neighbourhood
park on February 27, at around 6pm. It has a few documents and some cash in it. It
The owner of the bag shall contact me on 9399123456 along with an identity proof.
Amar/Amrita
 SAMPLES 10
Saurabh Shukla, a student of Class XII, has lost his calculator somewhere in the School
premises. Write a short notice for the school notice board requesting the finder to
return it to him. Saurabh is a student of Jain Model School, Surat.

JAIN MODEL SCHOOL, SURAT

October 15, 20XX

NOTICE

LOST! LOST! LOST!

Lost a Sharp-VM Calculator in the school premises during recess today. My initials SS
are engraved on its black back. The finder is requested to return the same to the
undersigned. A treat is promised.

SIGNATURE
SAURABH SHUKLA
XI B Roll 67
 SAMPLES 9

You lost your Titan wrist-watch in school. Draft a notice for your school notice
board. You are a student of Class XII of Rani Ahalya Devi School, Gwalior.

Rani Ahalya Devi School, Gwalior

September 22,2019 NOTICE
Lost, Lost, Lost

Lost a golden coloured Titan automatic wrist-watch around 2.00 p.m. somewhere in
the school premises probably near the school basketball court . The watch is round
in shape with a golden dial. Finder may please return it to the undersigned or to the
Principal. He will be amply rewarded..

SIGNATURE
(SMITA/SUNIL)
 SAMPLES 11
You are Ashish Khanna of Class XII. You have found a watch in the school playground.
Write a notice for the school notice board inviting its rightful owner to claim the
watch after furnishing necessary details about it.

ABC SCHOOL, MYSORE

November 10, 20XX

NOTICE

FOUND! FOUND! FOUND!

Found a gent’s wrist watch in the school playground today, i.e., 10 Nov. 20XX at 8.30
a.m. The genuine owner of the watch can claim it back from the undersigned after
giving necessary details about the watch and identification marks if any.

SIGNATURE
ASHISH KHANNA
XI B Roll 67
 GENERAL OR PUBLIC NOTICES
Public/General notices are announcements/news/information addressed to
the general public. The notices are either published in newspapers/
magazines or displayed on public notice boards.

Main Features

1. Use the notice format.

2. Tone & style – Very formal.
3. Language – Simple and intelligible.
4. Include relevant matter: State issues/problems/rules clearly.
5. Put date of writing the notice at the top/bottom.
6. End with signature & designation of the issuing authority.

General notices include court notices, tender-notices, sale/auction notices,

academic notices, obituary, club notices, lost & found notices in addition to
notices for general welfare of the public.
 SAMPLES 1

You are Abhinav /Abha. You have planned a 2-week course to help the children of your
group Housing Society at Kanpur acquire communication skills. Prepare a notice stating
the objectives of the courseand requesting the children to join the course.

J.G.H. Society, Kanpur

October 2, 20XX
NOTICE
IMPROVE YOUR COMMUNICATION SKILLS
A two-week course on communication skills is being organised for the children of our
Group Hopsing Society as per details given below:
Date : 15 October. – 30 October 20XX
Timings : 4 p.m. – 6 p.m.
Venue : Community Hall, Jyoti Group Housing Society, Kanpur
Fee : ₹ 500
The students interested in improving the communication skills may contact the
undersigned for further details.
SIGNATURE
Abhinav /Abha
Secretary
 SAMPLES 22

Water supply will be suspended for eight hours (10 am to 6 pm) on 6th of March for
cleaning of the water tank. Write a notice in about 50 words advising the residents to
store water for a day. You are Karan Kumar/Karuna Bajaj, Secretary, Janata Group
Housing Society, Palam Vihar, Kurnool

Janata Group Housing Society, Palam Vihar, Kurnool

March 01, 201X NOTICE
Suspension of Water Supply

This is to inform all the residents regarding the suspension of water supply for 8
hours in order to clean the water tank. The details are as follows:
DATE- March 6
TIME- 10am – 6 pm
You are requested to store the required amount of water beforehand to minimise the
difficulty.
signature
(KARAN KUMAR/ KARUNA BAJAJ)
Secretary
 SAMPLES 3

You are the Controller of Examinations of CBSE. The Central govt. has declared March
15 a public holiday. CBSE has decided to shift all exams scheduled for March 15 to a
later date. Draft a notice announcing the change for publication in a newspaper.

Central Board of Secondary Education, New Delhi

March 1,20XX EXAMINATION NOTICE
Change in Schedule

Consequent on the Central Government’s decision to observe 15th March as a public

holiday, all the examinations of CBSE scheduled for 15th March have been shifted to
25th March and 28th March 20XX.
Candidates may contact the Principals of their examination centres for clarifications,
if needed.
Controller of Examinations
CBSE, New Delhi
 SAMPLES 4
You are Smita/Sunil, Secretary, AVM Housing Society. You are going to organize a
blood donation camp. Draft a notice urging the members of your society to turn up
in large numbers for this noble cause. Invent the necessary details.

AVM Housing Society, Kolkata

NOTICE
Blood Donation Camp

September 22,2019
This is to inform all the members of the housing society that a blood donation camp
will be organised in the Community Centre on October 1, 2019 from 10am to
4pm.The camp will be conducted under the able guidance of doctors and nurses of
the Red Cross Society. Residents are hereby requested to ensure an overwhelming
response.
SIGNATURE
(SMITA/SUNIL)
Secretary
 SAMPLES 5
You lost your wallet containing valuable documents (passport, certificates and a
bunch of keys) while travelling by Taj Express from Delhi to Agra. Write a notice for
‘The Times of India’ (Delhi) under ‘Lost and Found’ column. You are Naresh/Neha of
5A/42C, Janakpuri, New Delhi.

LOST AND FOUND

Lost a wallet of black leather containing some valuable documents including
my Board’s certificate of All India Senior Secondary Examination, passport
and a bunch of keys on 23rd July, 20XX while travelling by Taj Express from
Delhi to Agra. Finder will be suitably rewarded. Contact Naresh, 5A/42C,
Janakpuri, New Delhi.
 SAMPLES 6
Malabar Silk Mills PVT Ltd. Banaras, launches its discount sale for its export qualities in
Delhi. Write a suitable sales notice for publication in a newspaper.
Malabar Silk Mills Pvt. Ltd, Banaras
NOTICE
Heavy Discount Sale

Export quality sarees of Garuda Silk Mills available at heavy discount in Delhi for the first
time.
Date : 15 & 16 August 20XX
Time : 9 a.m. to 8 p.m.
Venue : Hotel Neeraj, A/4 Akbar Road, New Delhi
Items:
● China silk saree worth ₹ 500 available for ₹ 125
● Priya Banarasi printed silk saree worth ₹ 800 available for ₹ 200
● Garni gold embroidered silk saree worth ₹ 15000 available for ₹ 400
Note: These pieces have minor defects. Not easily visible.
 SAMPLES 7

You are the Commissioner, Customs Department, North Zone, 567, Sector 17
Chandigarh. Write a notice for the auction of confiscated property by auction on ‘as is
where is’ basis.

AUCTION NOTICE
Notice is hereby given to interested buyers of foreign goods regarding the annual
auction sale of confiscated items by the Customs Department on ‘as is where is’
basis.
Date : 23 September. 20XX
Time : 10 a.m.
Place : Ware House, Customs Dept., 567, Sector-17, Chandigarh. Conditions apply.
Brochure available at enquiry on payment of ₹ 10/-. Goods can be inspected on 21
Sept. 20XX from 11 a.m. to 1 p.m.
Commissioner
Customs Dept., North Zone
 SAMPLES 8
You are the Principal, Govt. Women’s Polytechnic Bhopal (M.P.). Draft a notice inviting
tenders for supply of Engineering Books (Indian & Foreign) for the session 20XX-20XX.

GOVT. WOMEN’S POLYTECHNIC BHOPAL (M.P.) INDIA

NOTICE INVITING TENDERS

Sealed tenders (on tender forms available at ₹ 100 per form) are invited in duplicate
for the supply of Engineering, Information Technology books from
publishers/dealers of books on percentage discount on printed price. Approximate
cost of books required is ten lacs. The tender along with a D.D. of ₹ 5,000 as earnest
money should reach the undersigned by 14.00 hours on or before 21 Nov. 20XX.
Principal
Govt. Women’s Polytechnic
 SAMPLES 9
You are Rakesh Talwar. Your grandfather expired on 1st November 20XX. Write a notice
for publication in newspaper giving information about CHAUTHA and UTHALA ceremony.

CHAUTHA/UTHALA
With profound grief, we regret to inform the untimely sad demise of our beloved
BALDEV KUMAR TALWAR
on Friday, 1st November 20XX
Chautha and Uthala will be held on Saturday, 2nd Nov, 20XX from 4 p.m. to 5 p.m. at
L-19/14, DLF City, Phase-II, Gurgaon.
In Grief:
Prabha Talwar : Smt. Lila Tuli, Shri Raj Talwar, Rakesh & Indu Talwar,
Atul & Anju Talwar : Rahul & Kavita Trehan, Trilok & Kamlesh Rawal
Rohit & Abha Bhandari : Ashok Rawal
And all family members and well-wishers.
 PRACTICE QUESTIONS

1. Centre for Environment is organising a workshop at Community Centre, Moti Bagh-II,

New Delhi to create awareness about environmental concerns on 15th and 16th July,
20XX from 9 a.m. to 4 p.m. Put up a notice inviting interested young boys and girls to
participate in the workshop.
2. You are Tushar Thapar. Your grandmother has expired. Draft a Rasam Kriya notice in
about 50 words for publication in a national daily.
3. You are Mohd. Hanif s/o P. Subramani resident of 226, Raghbir Nagar, E Block, New
Delhi-27. Write a notice for a newspaper changing your name to S. Kalvi Karasan.
4. You are Rakesh/Raveena, Head Boy/Head Girl of Oasis Public School, Bareilly. Draft a
notice in not more than 50 words for the school notice board, asking the students to
give their names for taking part in the inter-class swimming competition.
5. You are the Secretary of Modern Flats Welfare Association, Bangalore. Write a
notice to be circulated to the members of the Association, requesting them to attend
a meeting to discuss the parking of the vehicles of the residents.